Fleet Administrator

• Maintain and update fleet databases, ensuring all records are complete and consistent
• Manage vehicle and driver data in strict accordance with GDPR and company policies
• Coordinate and reconcile data across systems to minimize errors and support informed decision-making
• Assist with vehicle allocations, returns, and "leaver" processes to ensure the fleet is utilised effectively
• Track vehicle movements to prevent downtime and optimise resource use
• Ensure all documentation is completed accurately and within deadlines
• Capture and administer data regarding accidents, SMR (Service, Maintenance, and Repair), and incidents
• Communicate maintenance schedules to operational teams to ensure vehicle safety and audit readiness
• Support a culture of safety by ensuring all records meet internal and legal standards
• Act as a key point of contact for routine fleet queries, providing advice on systems and processes
• Build and maintain strong relationships with internal stakeholders, clients, and candidates
• Proactively identify opportunities to improve data accuracy and administrative efficiency

• Analytical Thinker: A problem-solving mindset with high attention to detail
• Communication Pro: Strong interpersonal skills with the ability to engage stakeholders effectively
• Tech-Savvy: Proficient in Microsoft 365 (Word, Excel, Power BI, SharePoint, and Teams)
• Adaptable: A positive, flexible approach with a genuine willingness to learn and grow
• Proven experience in an administrative or support role (essential)
• An understanding of data confidentiality and GDPR principles
• A relevant administrative qualification or equivalent professional experience is desirable

Experience with the Jaama Key2 fleet management system or prior experience in asset/vehicle management