Fleet Administrator Job at Flight Centre Brand (Bali)

Job Description

Fleet Administration is responsible of coordinating and supervising all activities that allow an efficient and effective management of the resources that Discova provides. Ensure Discova complies with government, document procedures and action requirements of the different government institutions. This position will also be responsible for leading the team, always maintaining a favorable work environment, with a high sense of the company's values

Job Responsibility

Assign days-off and permissions for drivers
Complete the annual vacations leave calendar and plan
Work with Fleet Team Leader and Operation Leader to integrate technology applications into fleet operations to improve and optimize overall equipment performance
Carry out the H&S procedure (safety and hygiene)
Complete and present weekly P&L report to Fleet Team Leader, including efficiency improvements
Follow-up the insurance policies of the company's vehicles and make sure to have them up to date
Vehicle license plates process and assignment
Maintenance log and uphold service dates and logbooks
Follow-up to payment of holdings
Conduct regular vehicle checks on own as well as supplier vehicles
Ensure every vehicle comply with Discova branding guidelines and Government cars sticker laws
Maintenance of the fleet in good conditions for the assignment of services
Supervision of purchases (amenities, cleaning supplies and / or any other equipment necessary for the fleet)
Manages all payments corresponding to the department (government airport payments, fuel, per diem, supplier’s payments, and general expenses)
Assignment of the fleet and utility cars to the preventive and corrective maintenance services
Prepare periodic evaluations of the team members in charge
It is the person in charge of aligning and supervising the procedures necessary for obtaining psychophysical examinations

Requirements

Engineering or bachelor's degree in mechanics or related
Minimum 3 years of experience in leading a conveyor team
Proficiency in written and spoken English fluently
Proven track record in successful conveyor handling and excellent business efficiency
Demonstrated leadership and ability to foster teamwork by promoting diversity and inclusion
A leader who has used his negotiation skills, motivation, creativity, and proactivity in the increase
Excellent interpersonal and presentation skills
Results Orientated
Excellent organizational skills with the ability to be flexible and implementing change when needed
Excellent communicator to a diverse range of people (customers, suppliers, team members, leaders)
High attention to details
Able to work under pressure and juggle multiple tasks and able to work outside office hours when required
Solution focused and great at problem solving
Able to work independently and within a team assisting team members to help everyone achieve results
Flexible rotating roster that may include late nights, weekends, and early mornings and flexible with uncertainties/changing priorities and under pressure
Personally, aligned with Discova’s company purpose and values
Proficient with Microsoft Office applications and Discova’s systems would be an advantage

Nice to have

The national language would be an advantage
Proficient with Microsoft Office applications and Discova’s systems would be an advantage

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