Fleet Administrator Job at Randstad (Leeds)

Fleet Administrator

We are seeking a highly organized and detail-oriented Fleet Administrator for a ...

Location

United States , Garden Grove

Salary:

28.00 - 34.00 USD / Hour

Harbinger Motors

Expiration Date

Until further notice

Requirements

Proven experience in a logistics, fleet, or operations role, preferably supporting a national operation
Exceptional organizational skills and meticulous attention to detail
Strong verbal and written communication skills for coordinating with internal teams, external brokers, and sales representatives
Proficiency in tracking systems and generating operational reports (e.g., Excel, Google Sheets, or dedicated Fleet Management Software)
Ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment

Job Responsibility

Manage the entire lifecycle of demo fleet transfer requests to support nationwide sales activities
Collaborate with Sales Operations and Leadership to validate requests and gain final approval for all vehicle transfers
Manage the day-to-day logistics, including submitting transfer requests to the internal Logistics team and working directly with external Brokers to arrange vehicle transport
Confirm pick-up and drop-off timing and details, and send the Bill of Lading (BOL) to the receiving party (e.g., dealer or sales representative)
Update and maintain the Demo Fleet Tracker with accurate, real-time locations and statuses of all vehicles
Utilize vehicle telemetry/tracking software to gain insightful, accurate vehicle location data
Create, manage, and execute Trial Testing Agreements with the receiving party, ensuring all agreements are signed prior to vehicle drop-off
Collaborate with Harbinger Technical Program Managers (TPMs) to ensure demo vehicles are compliant for road use and equipped with the necessary and desired features for sales purposes
Analyze usage and prepare comprehensive reporting on demo fleet utilization. Provide strategic insights and guidance on the effectiveness of all deployments to drive efficiency
Generate and distribute a weekly fleet report summary on the usage and status of each demo vehicle

What we offer

Comprehensive Health, Dental & Vision (HDV) – 100% employee covered
Early-stage Stock Options
Robust Retirement Savings (401k, HSA, FSA)
Generous Paid Time Off (PTO) & Parental Leave
Annual Vacation Bonus
Wellness & Fertility Benefits
Cell Phone Stipend
Complimentary Meals & Stocked Kitchens

Fulltime

Fleet administrator

Proactive and detail-oriented Fleet Administrator to join vibrant Asset Manageme...

Location

United Kingdom , Wimbledon

Salary:

12.00 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Excellent communication and interpersonal skills
Strong time management abilities and experience in a multifaceted role
Background in dealing with diverse stakeholders, both internally and externally
Familiarity with protocol, procedure, compliance, and various workflows
Problem-solving skills and collaborative team spirit
Attention to detail and ability to think critically
Proficiency in Microsoft Office functions
Ideally, experience within a fleet management team
Full UK Driving Licence

Job Responsibility

Support the Fleet Manager & Fleet Supervisor with daily operations, including inbox management and compliance requirements
Serve as first point of contact for inbound requests, assisting colleagues and suppliers with fleet management queries, repairs, maintenance, and vehicle deployment
Manage parking requirements for all drivers by liaising with councils and parking companies
Assist in management of car allocations and vehicle compliance
Facilitate timely vehicle servicing, maintenance, and repairs, minimizing downtime and costs
Collaborate with Finance team to manage costs, including collating and reconciling invoices
Maintain accurate fleet records and generate reports for stakeholders
Provide ad-hoc administrative support to the Fleet department as needed

What we offer

Career progression opportunities
Supportive and collaborative environment
Skills development opportunities
Diverse and inclusive workplace
Equal opportunity employer

Fulltime

Fleet Administrator

Proactive and detail-oriented Fleet Administrator to join vibrant Asset Manageme...

Location

United Kingdom , Wimbledon

Salary:

25500.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent communication and interpersonal skills
Strong time management abilities and experience in a multifaceted role
Background in dealing with diverse stakeholders, both internally and externally
Familiarity with protocol, procedure, compliance, and various workflows
Problem-solving skills and collaborative team spirit
Attention to detail and ability to think critically
Proficiency in Microsoft Office functions
Ideally, experience within a fleet management team
Full UK Driving Licence

Job Responsibility

Support the Fleet Manager & Fleet Supervisor with daily operations, including inbox management and compliance requirements
Serve as first point of contact for inbound requests, assisting colleagues and suppliers with fleet management queries, repairs, maintenance, and vehicle deployment
Manage parking requirements for all drivers by liaising with councils and parking companies
Assist in management of car allocations and vehicle compliance
Facilitate timely vehicle servicing, maintenance, and repairs, minimizing downtime and costs
Collaborate with Finance team to manage costs, including collating and reconciling invoices
Maintain accurate fleet records and generate reports for stakeholders
Provide ad-hoc administrative support to the Fleet department

What we offer

Exciting growth opportunities
Supportive and collaborative environment
True career progression and chance to develop skills
Diverse and inclusive workplace

Fulltime

Administrator

Be a key player in managing various internal functions in a bustling office envi...

Location

United Kingdom , Manchester

Salary:

26000.00 - 30000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

2-3 years of administrative experience, preferably in a fast-paced setting
proactive team player who can handle pressure
ability to engage with a variety of people
attention to detail.

Job Responsibility

Coordinate interviews, facilitate paperwork, ensure all new hires receive equipment on time
schedule industry-specific training sessions, ensure compliance
organize travel arrangements for engineers
assist in onboarding subcontractors and keep systems updated
oversee administrative tasks for fleet of vans and company cars.

What we offer

Competitive salary
21 days holiday, increasing with service
career progression opportunities
vibrant office culture including charity events and competitions.

Fulltime

Senior Administrator

This role is a mix between administration, customer service and logistics. We ar...

Location

United Kingdom , Manchester

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised, enthusiastic, and detail-oriented individual
Previous senior administration experience
Ability to manage your own workload and deadlines
Excellent written and verbal communication skills

Job Responsibility

Collaborate closely with clients to arrange deliveries
Update the CRM system accurately and regularly
Conduct regular audits
Manage communication with clients and the technical team
Prepare client reports
Oversee the logistics couriers and the fleet of cars
Assist in developing and maintaining processes and provide training to staff
Engage with the Quality Team to support accreditation and certification efforts
Perform other related tasks as required

What we offer

24 days holiday per annum, plus an extra day for your birthday
Bupa Cashplan
EV scheme
Loyalty bonuses
Pension
Monthly team lunches

Fulltime

Officer Fleet Sales Support

The role involves supporting the account manager with commercial and operational...

Location

Netherlands , The Hague

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Relevant bachelor diploma, preferably in a commercial field
Commercial work experience
Proficient in both Dutch and English
Proficient with MS Office 365 and experienced with Excel (preferably familiar with pivot tables)
Good knowledge of software applications and interfaces such as SAP, Salesforce, Business Objects (BI4.3), or PowerBI, or willingness to acquire/expand this knowledge
Customer-oriented, organized, articulate, flexible, and result-driven

Job Responsibility

Handling customer inquiries and requests via phone and written communication
Adding and removing customers, creating and blocking fuel cards
Entering and modifying discounts, verifying discounts with Sales Manager
Managing customer files, handling and reporting complaints or discrepancies
Preparing, verifying, and processing correspondence related to offers and contracts
Processing information related to credit notes, volumes, services, and discounts
Verifying transaction lists and addressing 'suspicious transactions'
Implementing price changes and managing pricing conditions at the product-customer level
Ensuring acceptance of new fuel cards at Circle K stations and partner locations
Creating specific reports upon request for customers, account managers, or management

What we offer

Market-conform salary
13th-month payment in December
30% pension plan (22% employer contribution)
Company laptop and phone
Activities with colleagues outside of work (e.g., events, bootcamps, soccer)
Opportunities for development through on-the-job learning, training, and/or education
National and international career growth opportunities within Circle K

Fulltime

Fleet Administrator

The Fleet Administrator is responsible for providing comprehensive administrativ...

Location

United Kingdom , Stratford

Salary:

28000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong organisational skills with attention to detail
Excellent communication skills, both written and verbal
Ability to multitask and prioritise workload effectively
Proficiency in Microsoft Office (Excel, Word, Outlook) and fleet management systems
Strong problem-solving abilities and ability to work in a fast-paced environment

Job Responsibility

Maintain accurate records of fleet-related expenses, including maintenance, insurance, and operational costs
Validate and process invoices related to fleet operations and systems
Assist fleet managers in budget tracking and cost-saving initiatives
Work closely with fleet managers and operational teams to ensure administrative efficiency
Liaise with third-party vendors, garages, and leasing companies for fleet-related services
Provide support for driver queries related to fleet processes and compliance
Work under the guidance of Fleet Maintenance, Operations, and Risk Managers to ensure seamless fleet administration
Assist in onboarding new employees and ensuring awareness of fleet policies and procedures
Collaborate with HR, Finance, and Legal teams for compliance, reporting, and policy updates
Use fleet management tools for tracking compliance, scheduling, and reporting

What we offer

25 days’ holiday + bank holidays
Hybrid Working Model
Pension scheme and life assurance
Perkbox (discounts, perks & wellbeing offers)
1 paid volunteer day
£2,000 refer-a-friend bonus after the referee passes probation
Opportunities for development and progression across Axis CLC

Fulltime

New

Support Specialist

This Contract to permanent position involves assisting with the management and m...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support roles, preferably within fleet management or a related area
Strong ability to handle data entry tasks with attention to detail and accuracy
Excellent communication skills, including answering inbound calls professionally
Familiarity with fleet vehicles and their operations is highly desirable
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Proficient in using office software and tools for administrative purposes
Knowledge of vehicle registration processes and fuel card management

Job Responsibility

Assist the Fleet Administrator with tasks related to managing and maintaining fleet databases
Respond to inquiries and requests from branch locations regarding fleet-related matters
Support vehicle registration processes and ensure compliance with necessary regulations
Manage fuel card assignments and resolve any issues related to usage
Maintain and update fleet documentation to ensure accurate record-keeping
Collaborate with internal teams to address operational challenges and streamline fleet activities
Monitor fleet activities and contribute to the improvement of daily, monthly, and annual processes
Provide administrative support, including data entry and handling incoming calls
Help coordinate fleet-related activities between branches and the central office
Ensure the smooth operation of fleet services by proactively identifying and resolving issues

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fleet Administrator

Randstad

Location:
United Kingdom , Leeds

Category:
Logistics

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 06, 2026

Expiration:
March 25, 2026

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