Fleet Administration Specialist Job at Octopus Energy (London)

Support Specialist

This Contract to permanent position involves assisting with the management and m...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support roles, preferably within fleet management or a related area
Strong ability to handle data entry tasks with attention to detail and accuracy
Excellent communication skills, including answering inbound calls professionally
Familiarity with fleet vehicles and their operations is highly desirable
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Proficient in using office software and tools for administrative purposes
Knowledge of vehicle registration processes and fuel card management

Job Responsibility

Assist the Fleet Administrator with tasks related to managing and maintaining fleet databases
Respond to inquiries and requests from branch locations regarding fleet-related matters
Support vehicle registration processes and ensure compliance with necessary regulations
Manage fuel card assignments and resolve any issues related to usage
Maintain and update fleet documentation to ensure accurate record-keeping
Collaborate with internal teams to address operational challenges and streamline fleet activities
Monitor fleet activities and contribute to the improvement of daily, monthly, and annual processes
Provide administrative support, including data entry and handling incoming calls
Help coordinate fleet-related activities between branches and the central office
Ensure the smooth operation of fleet services by proactively identifying and resolving issues

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fleet Administration Specialist

We are seeking a detail-oriented and proactive Fleet Administration Specialist t...

Location

United Kingdom , London

Salary:

Not provided

Octopus Energy

Expiration Date

Until further notice

Requirements

Previous experience in an vehicle/fleet administrative role is desired
Strong organisational and multitasking skills
Excellent communication skills, both written and verbal
Ability to work independently with minimal supervision
Strong attention to detail and a commitment to accuracy

Job Responsibility

Open and process daily incoming post, ensuring that all correspondence is directed to the appropriate departments or individuals
Perform general administrative duties as required to support the smooth operation of the office
Manage all aspects of Penalty Charge Notice (PCN) administration, including receiving, logging, and processing PCNs
Respond to queries related to PCNs, liaising with relevant team members and customers to resolve issues promptly
Ensure all vehicle registration documents are accurately maintained and updated
Manage the process of ordering vehicle records as required
Continual ensuring that fleet is taxed and compliant
Regularly update and maintain vehicle information on the DVLA portal
Monitor and manage recall notices, ensuring that they are communicated to the relevant parties and acted upon in a timely manner
Coordinate any necessary actions required to address recall notices

What we offer

Dog friendly company

Fulltime

Fleet Specialist

The Fleet Specialist is responsible for strategic and operational oversight of t...

Location

United States , Overland Park

Salary:

Not provided

Babcock Power

Expiration Date

Until further notice

Requirements

Bachelor's degree in business administration, logistics, or a related field
Minimum of 5 years of experience in fleet management or a similar role
Knowledge of construction field operations and how to utilize construction equipment and tools to increase productivity
Knowledge of fleet management software and systems
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Familiarity with regulatory requirements for vehicle operations
Certification in fleet management or related field
Experience with telematics systems for vehicle tracking and monitoring
Knowledge of environmental and sustainability practices in fleet operations

Job Responsibility

Participate in development of overall yearly fleet management strategy
Develop strategy and supporting policies and processes to maximize profitability to company by purchasing and then liquidating equipment/vehicle assets at the optimal point in equipment lifecycle
Develop a strategy for storing and maintaining equipment in geographic locations that results in the least cost to the company with the highest possible utilization
Develop strategy to procure, maintain and replace small tools across all businesses per their requirements with an emphasis on standardization in order to gain economies of scale when procuring
Ensure all vehicles and equipment comply with safety, emissions, and other regulatory requirements including, but not limited to OSHA, EPA and DOT requirements
Develop, implement and maintain a listing of all critical lifting and electrical testing/installation apparatus that require mandatory interval testing and insure that this equipment always meets regulatory requirements
Stay updated on relevant regulations and standards governing fleet operations
Ensure fleet is properly aligned with DOT requirements to maintain compliance
Ability to safely operate any and all company assets (vehicles, heavy equipment, etc)
Ability to assist training on the safe operation of all company assets

What we offer

Health Care Plan (Medical, Dental & Vision) Effective your first day of employment!
Wellness Programs and Awards Get healthier while earning discounts to your premiums!
Gym Reimbursement and Weight Loss Benefit
Retirement Plan (401k, IRA) Full match up to 4% effective your first day of employment!
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation & Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Training & Development
Employee Assistance Program

Fulltime

Fleet Operations Specialist

As Fleet Operations Specialist, you will be the go-to expert for the management ...

Location

United Kingdom , Chorley

Salary:

28000.00 - 34000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Minimum of 2 years’ experience in a similar fleet role is essential
Proven Fleet Expertise: Demonstrable relevant knowledge, encompassing day-to-day operational coordination and regulatory compliance
Strategic Cost Management: Ability to review existing processes and implement new strategies to reduce cost
Stakeholder Engagement: Excellent communication and strong stakeholder relationship building skills to effectively manage and influence both external suppliers and internal stakeholders (UK & EU)
Operational Precision: Highly organised with a meticulous attention to detail, focusing on accuracy and process compliance
Analytical Insight: Strong analytical capabilities, with a good working knowledge of Excel and the proficiency to interpret data
Proactive Problem Solver: Professionally curious with a proactive approach to identifying issues and driving improvements
Must hold a valid, full, UK driving licence

Job Responsibility

FLEET MANAGEMENT: Vehicle acquisition – the purchase, lease and hire of commercial vehicles & company cars
Maintenance and repairs (preventative & reactive) – coordinating servicing, MOTs and breakdowns with venders and drivers to minimise down time and maximise vehicle availability, including arranging replacement vehicles to facilitate continuity
DRIVER SUPPORT: Driver queries and concerns
Fuel cards and mileage management
Ensuring proper vehicle usage
Registering vehicles for tolls and carpark whitelists
SAFETY & COMPLIANCE: Liaising with employees to ensure vehicles are road worthy
Managing accident claims with drivers, Parkingeye finance department and insurance company, recording appropriate details and completing claims forms
Understanding and ensuring adherence to regulation and internal policies
Updating the company on changes in legislation

Fulltime

Senior TechOps Specialist

TechOps at Prolific isn't a traditional IT team; we're lean, agile and engineeri...

Location

United Kingdom

Salary:

Not provided

Prolific

Expiration Date

Until further notice

Requirements

Significant experience in a TechOps, IT Operations, or Systems Administration role, with a track record of owning and delivering technical projects independently
Strong experience with Google Workspace administration, macOS fleet management (e.g. Kandji or similar MDM), and identity and access management
Demonstrable ability to take ambiguous problems, break them down, and drive them to well-reasoned solutions - not just escalate them
Experience with scripting and automation (e.g. Python, Bash, or low/no-code platforms like Zapier and n8n) to solve operational problems at scale
A solid understanding of information security principles and experience working within compliance frameworks like ISO 27001, SOC 2 or Cyber Essentials
Strong communication skills so you can explain technical concepts clearly to non-technical people and write documentation that actually gets read
The ability to manage competing priorities, context-switch effectively, and exercise good judgement about what matters most
A collaborative, proactive mindset
you're someone who spots problems early, proposes solutions, and takes ownership without being asked

Job Responsibility

Own and drive technical projects from problem identification through to delivery, including scoping solutions, evaluating trade-offs, and making recommendations with minimal direction
Act as an escalation point for the wider TechOps team, providing technical guidance and helping unblock issues across the stack
Design, build and maintain automation that reduces manual toil and scales our operations, from access provisioning to onboarding workflows and beyond
Take ownership of areas of our technical infrastructure and tooling, ensuring they remain secure, well-documented and fit for purpose as the company grows
Support and contribute to our information security and compliance programme, working closely with our Information Security and Compliance teams to maintain certifications like ISO 27001, SOC 2 and Cyber Essentials
Manage supplier relationships, ensuring we get value from our software stack and that renewals are planned and executed on time and within budget
Write and maintain clear, useful documentation that supports the team and the wider business
Provide direct technical support to Prolificos and help develop the processes and self-service tooling that reduce the need for it over time
Help mentor and support junior team members, contributing to their development and the overall growth of the team

What we offer

competitive salary
benefits
remote working
impactful, mission-driven culture

Fulltime

TechOps Manager

TechOps at Prolific isn't a traditional IT team; we're lean, agile and engineeri...

Location

United Kingdom

Salary:

Not provided

Prolific

Expiration Date

Until further notice

Requirements

Significant experience in a TechOps, IT Operations, or Systems Administration role, including experience leading or managing a small team
A track record of owning and delivering technical projects independently
Strong experience with Google Workspace administration, macOS fleet management (e.g. Kandji or similar MDM), and identity and access management
Demonstrable ability to take ambiguous problems, break them down, and drive them to well-reasoned solutions
Experience with scripting and automation (e.g. Python, Bash, or low/no-code platforms like Zapier and n8n) to solve operational problems at scale
A solid understanding of information security principles and experience working within compliance frameworks like ISO 27001, SOC 2 or Cyber Essentials
Strong communication and relationship-building skills
Experience with performance management, coaching, and developing team members at different levels
The ability to balance hands-on delivery with team leadership
A collaborative, proactive mindset

Job Responsibility

Lead, coach and develop a team of 3–5 TechOps specialists
Own the TechOps roadmap
Build strong relationships with stakeholders across the business
Drive hiring as the team grows
Foster a team culture of ownership, automation-first, process thinking, and clear documentation
Own and drive complex technical projects from problem identification through to delivery
Act as the senior escalation point for the TechOps team
Design, build and maintain automation that reduces manual toil and scales our operations
Take ownership of critical areas of our technical infrastructure and tooling
Support and contribute to our information security and compliance programme

What we offer

competitive salary
benefits
remote working
impactful, mission-driven culture

Fulltime

Operations Specialist

CEC is a privately-held engineering firm, serving both public entities and priva...

Location

United States , Oklahoma City

Salary:

Not provided

CEC

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration or related field preferred
Three to Five years’ experience in relevant operations role, having managed physical assets
Property management and fleet management background preferred
Strong interpersonal skills
Mechanically inclined with the ability to make minor repairs/adjustments to facilities/equipment as needed
Skilled in contract negotiation for both services and equipment
Ability to work independently
English language skills: ability to read and interpret documents such as correspondence, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to vendors, clients, coworkers, and other employees of the organization
Mathematical skills: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
ability to compute rate, ratio, and percent and to draw and interpret graphs

Job Responsibility

Coordinates asset, facility, and fleet management programs
Coordinates the procurement process, including solicitation of materials, review of submissions, and maintenance of required records
Assist and coordinates facility expansion and new construction
Coordinates lifecycle planning of assets
Assists in ensuring a safe work environment at all locations
Develops and maintain processes and procedures
Identifies customer needs and communicates effectively
Compiles information, generates reports, analyzes results and presents findings/suggestions
Solicits, negotiates, and maintains vendor contracts and updates vendors as needed
Supports CEC events conducted at the facilities

What we offer

excellent benefits
professional development and growth opportunities

Fulltime

Payroll and Benefits Specialist

SRG are looking for a payroll and benefits specialist on behalf of one of our cl...

Location

United Kingdom , Maidenhead

Salary:

25.00 - 28.00 GBP / Hour

SRG

Expiration Date

Until further notice

Requirements

Proven experience in payroll and benefits administration
Strong analytical and problem-solving skills
Excellent communication skills and the ability to work collaboratively
Familiarity with HR systems and processes
Ability to manage multiple tasks and meet deadlines efficiently
Understanding of UK payroll and benefits regulations

Job Responsibility

Collate and process local UK payroll inputs
Serve as the point of contact for the centralised payroll team, handling UK queries and working with employees and HR Business Partners to resolve issues
Conduct post-payroll activities, including the submission of pension, benefit, and share files to vendors
Administer day-to-day activities for the suite of benefits offered by AbbVie
Act as the primary contact with benefit providers to answer questions and resolve cases
Lead HR efforts during the annual benefit renewal window, working with Total Reward to design, test, and implement
Own employee benefit communications
Responsible for ensuring benefits are invoiced correctly
Oversee the collation, analysis, and calculation of the AbbVie UK Gender Pay Gap figures
Work with internal communication and HR teams to design and draft internal and external communications related to the GPG submission

Fulltime

Fleet Administration Specialist

Octopus Energy

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 07, 2026

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Job Posted:
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