Fleet Admin Assistant Job at M O'Brien Group (St Albans)

Admin Assistant

Carbiz is looking for a proactive and organised Admin Assistant to support our F...

Location

Australia , Mascot

Salary:

60000.00 AUD / Year

Carbiz Rentals

Expiration Date

Until further notice

Requirements

Previous experience in administration, customer service, or operational support is preferred but not essential
Strong organisational skills with high attention to detail
Confident computer literacy and ability to learn new systems quickly
Strong written and verbal communication skills
Ability to manage multiple tasks in a fast-paced environment
High level of accuracy with data entry and document management
Professional, reliable, and proactive approach to work
Experience with Salesforce or similar CRM systems is desirable but not essential

Job Responsibility

Support the Fleet Team with administrative tasks including toll and infringement nominations, email correspondence, and data entry
Maintain accurate and organised customer, vehicle, and operational records across internal systems
Monitor and maintain file hygiene, ensuring documentation is compliant and up to date
Assist with inbound and outbound communication with customers, authorities, and external stakeholders
Support the On-Hire Team by reviewing and cross-checking rental agreements and supporting documents for accuracy
Update customer forms and hire documentation, ensuring consistency in formatting and information
Identify and escalate discrepancies or missing information where required
Scan, upload, and distribute documents through internal systems including Salesforce
Provide general administrative and operational support across the business as needed

What we offer

Convenient Location – < 10 mins walk from Mascot Station
Collaborative Team Culture – Thrive alongside driven, like-minded individuals
Employee Wellbeing Program – 24/7 access to mental health, safety and wellbeing support through Sonder
Team Celebrations – Monthly team lunches, birthday celebrations, and festive events
Study Assist Program – We’ll help fund your education while you grow your career
Exclusive Discounts – Special offers available through Employment Hero and Flare

Fulltime

Assistant Branch Manager

Due to internal movement, BSS Belfast are recruiting for a new Assistant Branch ...

Location

United Kingdom , Belfast

Salary:

Not provided

Travis Perkins

Expiration Date

Until further notice

Requirements

Relevant experience and ability to motivate and develop teams to succeed
Strong people skills, key for building strong relationships and negotiating successfully
Highly organised and can prioritise tasks with attention to detail
Champion a non-negotiable safety culture and prioritise the wellbeing of your team and customers
Dedicated to providing exceptional customer service and maintaining high standards at all times
Energetic team player, eager to contribute, and focused on hitting goals
Relevant industry experience will help embed quickly into this role
Confident and successful sales leader in a different, customer-centric industry

Job Responsibility

Supporting the Branch Manager with exceeding sales and profit targets
Coordinating all aspects of branch operations – admin, stock management, transport
Drive sales and provide product solutions
Champion 'Stay Safe' culture and driving first class safety standards across your branch
Lead the day-to-day of branch life, leading colleagues to achieve excellence
Drive daily sales activity and achieve targets to boost profitability
Ensure branch operations run smoothly and efficiently - including fleet of vehicles, tool hire department, and integrated Benchmarx showroom
Drive standards across the branch and create fantastic customer relationships at every opportunity
Confident people leader, capable of motivating and coaching colleagues

What we offer

Opportunities for career growth in a thriving business, including leadership training and development programs
Competitive salary with bonus earning potential
Enhanced pension scheme - matching your pension contributions up to 10% (Conditions apply)
Group-wide discounts - 20% off at Toolstation, with wider savings across the group
Sociable hours - daytime hours (no evenings)
Health & Wellbeing support, including DigiCare, Cycle to Work, and access to Wellbeing Centre
ShareSave - own our collective success by investing with our group shares
Online shopping discounts across a range of leading retailers

Fulltime

Assistant Branch Manager

Assistant Branch Manager at BSS Belfast, part of Travis Perkins plc. A permanent...

Location

United Kingdom , Belfast

Salary:

Not provided

Travis Perkins plc

Expiration Date

Until further notice

Requirements

Relevant experience to motivate and develop teams to succeed
Strong people skills for building relationships and negotiating
Highly organized with attention to detail
Champions a non-negotiable safety culture
Dedicated to exceptional customer service and high standards
Energetic team player focused on hitting goals
Relevant industry experience preferred but not required if a confident sales leader in a different customer-centric industry

Job Responsibility

Support the Branch Manager in exceeding sales and profit targets
Coordinate all aspects of branch operations (admin, stock management, transport)
Drive sales and provide product solutions
Champion 'Stay Safe' culture and drive safety standards
Lead colleagues to achieve excellence
Drive daily sales activity and achieve targets
Ensure branch operations run smoothly including fleet of vehicles, tool hire, and integrated Benchmarx showroom
Drive standards across the branch and create fantastic customer relationships
Motivate and coach colleagues

What we offer

Opportunities for career growth with leadership training and development programs
Competitive salary with bonus earning potential
Enhanced pension scheme matching contributions up to 10%
20% off at Toolstation with wider savings across the group
Sociable daytime hours (no evenings)
Health & Wellbeing support including DigiCare, Cycle to Work, and Wellbeing Centre
ShareSave scheme
Online shopping discounts across leading retailers

Fulltime

Transport Administrator

Are you an organised and proactive individual with a passion for logistics? Do y...

Location

United Kingdom , Erith

Salary:

32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A valid driving license is a must
Prior experience in a Transport Admin/ Coordinator position
Strong organisational skills with a keen eye for detail
Excellent communication skills to liaise with drivers and suppliers
Ability to work effectively in a team and support colleagues
Proficiency in using IT systems and software, particularly for record-keeping

Job Responsibility

FMS Management: Ensure the Fleet Management System (FMS) is always up-to-date with all necessary paperwork
Vehicle Coordination: Book vehicles for Planned Maintenance Inspections (PMIs), services, and repairs, ensuring compliance with legal timescales
Data Collection: Collect and record important information from drivers and suppliers as needed to maintain accurate records
Equipment Oversight: Ensure each driver and vehicle is equipped with the necessary gear and Personal Protective Equipment (PPE), performing regular checks
Ordering Supplies: Order equipment and PPE for both drivers and vehicles to maintain operational efficiency
Road Tax Management: Ensure all road tax is purchased for each vehicle, keeping everything compliant
Fuel Monitoring: Monitor and purchase fuel, including allocating and loading fuel for drivers and trucks
Induction Organisation: Organise driver inductions at terminals to ensure everyone is well-prepared
Depot Management: Monitor supplies in depots and arrange timely deliveries as needed
Transport Support: Assist in all areas of transport operations to contribute to a seamless workflow

Fulltime

Operations Assistant

CEC is a privately-held engineering firm, serving both public entities and priva...

Location

United States , Oklahoma City

Salary:

Not provided

CEC

Expiration Date

Until further notice

Requirements

High school diploma or general education diploma (GED) and two or more years in relevant operations role, ideally having managed physical assets.
Valid driver's license and clean driving record.
Ability to work independently and with a team.
Ability to make day trips to local and regional offices.
English language skills: ability to read and interpret documents such as correspondence, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to vendors, clients, coworkers, and other employees of the organization.
Mathematical skills: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
ability to compute rate, ratio, and percent and to draw and interpret graphs.
Reasoning skills: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc. Microsoft Office preferred.
Organizational skills: ability to prioritize and organize tasks

Job Responsibility

Assists with asset, fleet, and facility management/maintenance programs.
Drives company vehicles for official business to various remote sites.
Assists with vendor coordination and security protocols.
Works in fleet management software and assists in coordinating maintenance, repairs, and logistics.
Coordinates and conducts vehicle inspections.
Conducts inspections and creates tickets, as necessary.
Coordinates document destruction/recycling program.
Maintains electronic files and documentation for assets, fleet, facilities, vendors, contracts, purchases, meets, and other items.
Maintains and monitors supply of inventory and orders stock, as necessary.
Stocks, organizes, and prepares meeting rooms.

Fulltime

Transport Administrator

Are you an organised and proactive individual with a passion for logistics? Do y...

Location

United Kingdom , Erith

Salary:

32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A valid driving license is a must! The office is not reachable via public transport
Prior experience in a Transport Admin/ Coordinator position
Strong organisational skills with a keen eye for detail.
Excellent communication skills to liaise with drivers and suppliers.
Ability to work effectively in a team and support colleagues.
Proficiency in using IT systems and software, particularly for record-keeping.

Job Responsibility

FMS Management: Ensure the Fleet Management System (FMS) is always up-to-date with all necessary paperwork.
Vehicle Coordination: Book vehicles for Planned Maintenance Inspections (PMIs), services, and repairs, ensuring compliance with legal timescales.
Data Collection: Collect and record important information from drivers and suppliers as needed to maintain accurate records.
Equipment Oversight: Ensure each driver and vehicle is equipped with the necessary gear and Personal Protective Equipment (PPE), performing regular checks.
Ordering Supplies: Order equipment and PPE for both drivers and vehicles to maintain operational efficiency.
Road Tax Management: Ensure all road tax is purchased for each vehicle, keeping everything compliant.
Fuel Monitoring: Monitor and purchase fuel, including allocating and loading fuel for drivers and trucks.
Induction Organisation: Organise driver inductions at terminals to ensure everyone is well-prepared
Depot Management: Monitor supplies in depots and arrange timely deliveries as needed.
Transport Support: Assist in all areas of transport operations to contribute to a seamless workflow.

Fulltime

Operations & Subcontractor Administrator

We’re looking for an organised and proactive Operations & Subcontractor Administ...

Location

United Kingdom , South Kirkby

Salary:

27000.00 GBP / Year

Restore PLC

Expiration Date

Until further notice

Requirements

Strong written and verbal communication skills
Excellent telephone manner and a commitment to great customer service
Highly organised, able to prioritise and work under pressure
Confident using standard software packages
Discreet and reliable with an eye for detail
Experience in a fast‑paced, customer‑focused role
Problem‑solver who can work on their own initiative

Job Responsibility

Plan and coordinate daily routes, services, and driver workloads
Handle customer enquiries and resolve issues quickly and professionally
Maintain proactive communication with drivers throughout the day
Process operational information including purchase orders, contracts, route updates, and amendments
Support driver debriefs and ensure paperwork and records are accurate
Assist with fleet admin such as defects, tachographs, and fuel receipts
Maintain depot administrative tasks including system clear‑downs and record keeping
Support new business mobilisations, subcontractor queries, and specialist contracts
Work closely with Sales, Customer Services, and Operations teams to maintain service excellence

What we offer

Annual Leave – 25 days + bank holidays
Life Assurance – 2x basic annual salary
Bereavement Counselling – Support during difficult times
Free Onsite Parking
Employee Assistance Programme (EAP) – Confidential counselling via Health Assured
Eye Care Support – Free eye tests and up to £70 towards glasses for DSE users and drivers (includes retinal photography for drivers over 40)

Fulltime

Administration Coordinator

One of Australia's leading audio production companies is seeking a reliable and ...

Location

Australia , Homebush West

Salary:

Not provided

JPJ Audio

Expiration Date

Until further notice

Requirements

Minimum 3 years’ experience in a similar administrative role
Proficient in the use of Microsoft Office Suite
excel, word, outlook and PowerPoint
Excellent organisational skills and the ability to meet multiple deadlines
Sound knowledge and experience using accounting software
Great communication skills and ability to build strong working relationships
Demonstrated organisational and time management skills and the ability to multi-task and work under pressure
Demonstrated positive work ethic and the willingness to learn new systems

Job Responsibility

Act as the first point of contact for all onsite visitors and incoming calls, and respond to general email enquiries, as directed
Manage daily administrative tasks, including
assisting with courier/freight bookings, raising purchase orders and providing general office support, as directed
Coordinate the purchase of office supplies and manage stock levels
assist other departments with purchasing, as required
Assist with the administration of the company motor vehicle fleet
Organise staff meetings and events, including minute taking, issuing staff invites, and arranging external training for staff, as directed
Provide ongoing assistance to the operations team
including but not limited to crew scheduling, invoicing, data entry, and booking labour, and assist with staff travel and accommodation bookings, as required
Assist with WHS administration for live productions, including preparing and coordinating SWMS documentation to support Account Managers

What we offer

Competitive Remuneration

Fulltime

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