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Fleet Admin Assistant

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M O'Brien Group

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Location:
United Kingdom , St Albans

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Category:
Logistics

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Fleet Administrative Assistant supports the efficient operation of the company’s vehicle fleet by providing administrative, coordination and record-keeping support. This role ensures compliance with regulations, maintains accurate fleet data and assists with reporting and communication between suppliers and internal teams.

Job Responsibility:

  • Maintain and update fleet records, including vehicle registrations, insurance, servicing and inspections
  • Schedule vehicle maintenance, MOTs and repairs, ensuring minimal downtime
  • Monitor and track fleet usage, fuel consumption and mileage logs
  • Process invoices, purchase orders and expense reports related to fleet operations
  • Assist with compliance requirements, including legal and safety documentation
  • Liaise with drivers, suppliers, garages and leasing companies
  • Support incident and accident reporting, including documentation and follow-up
  • Manage fleet-related databases and administrative systems
  • Handle general administrative duties such as filing, correspondence and data entry

Requirements:

  • Previous administrative experience (fleet or logistics experience preferred)
  • Strong organizational and time-management skills
  • Good attention to detail and accuracy in record-keeping
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Ability to manage multiple tasks and meet deadlines
  • Strong communication and interpersonal skills
  • Basic understanding of vehicle maintenance and compliance requirements (desirable)

Nice to have:

Basic understanding of vehicle maintenance and compliance requirements

Additional Information:

Job Posted:
May 05, 2026

Work Type:
On-site work
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