Firm Administrator Job at Dana F. Cole & Company (Lincoln)

Firm Administrator

We are looking for an experienced Firm Administrator to lead the financial, oper...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing accounting functions such as general ledger activity, account reconciliations, journal entries, and month-end close
Ability to prepare and review financial statements, supporting schedules, and audit-related documentation with a high level of accuracy
Experience administering payroll and handling deductions, benefit withholdings, and related financial reconciliations
Working knowledge of business licensing, tax coordination, and compliance requirements in a multi-office environment
Background in benefits administration and human resources support, including employee communication and policy enforcement
Strong leadership skills with the ability to build trust, resolve workplace issues, and support teams across multiple locations
Proficiency working with accounting systems and evaluating operational tools that improve financial and administrative processes

Job Responsibility

Direct the firm’s accounting operations, including oversight of accounts receivable, accounts payable, general ledger activity, month-end close, and preparation of monthly financial reports with supporting schedules
Manage payroll on a semi-monthly basis and reconcile deductions, benefit withholdings, retirement contributions, and other required adjustments or garnishments
Coordinate tax- and license-related filings by working with external partners to support annual business licenses, property tax reporting, and corporate federal and state tax submissions for multiple offices
Develop and maintain financial analyses used for leadership reporting, including calculations tied to owner compensation and associate incentive payments
Lead administration of employee benefits by ensuring required filings and compliance obligations are completed and by partnering with brokers to evaluate competitive coverage options
Communicate benefit offerings and enrollment timelines to employees, helping ensure staff understand available programs and key deadlines
Provide human resources leadership across four office locations, including employee relations support, policy guidance, conflict resolution, hiring, onboarding, separations, and offboarding activities
Advise firm leadership on workplace matters and engage outside specialists, such as employment counsel, when additional expertise is needed
Oversee office facilities and capital assets, including vendor management, equipment purchasing or leasing, lease coordination, and planning for space improvements or buildouts

What we offer

competitive compensation and benefits
free online training
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Firm Administrator

We are looking for a Firm Administrator to oversee office operations and strengt...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing office or legal operations in a services environment that requires strong attention to detail
Strong knowledge of administrative processes, operational oversight, and office support functions
Ability to monitor performance metrics and use data to identify workflow gaps and improvement opportunities
Background in financial coordination, including exposure to budgeting and accounts payable activities
Comfortable supporting recruiting, staff development, and team performance management
Excellent communication skills with the ability to work effectively across attorneys, leadership, and support staff
Proficiency in maintaining office systems, coordinating supplies, and handling front-office administrative responsibilities

Job Responsibility

Guide the coordination of legal support workflows from initial case transfer through final resolution, helping teams maintain consistent and efficient execution
Track operational and performance indicators such as client experience, matter movement, attorney productivity, team capacity, resolution timelines, and the use of firm technology tools
Work alongside managing attorneys and leadership to ensure business operations support legal objectives, service quality, and overall case progress
Build, refine, and document office procedures that help legal and administrative teams follow standardized practices across the firm
Partner with human resources on hiring efforts, onboarding support, and the continued growth of current and future team members
Provide leadership and coaching support to supervisors, managers, case management staff, and other operational leaders across the office
Reinforce accountability, career development, and a culture centered on collaboration, continuous improvement, and firm values
Serve as the main operational connection point between legal teams and executive leadership for planning, communication, and issue resolution
Contribute to workforce planning, budget input, office efficiency initiatives, and profitability-focused operational strategy

What we offer

Medical
vision
dental
life and disability insurance
Company 401(k) plan

Fulltime

Firm Administrator

A highly regarded boutique plaintiff litigation firm in Seattle is seeking an ex...

Location

United States , Seattle

Salary:

125000.00 - 150000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in law firm administration or legal operations
Strong understanding of law firm financials, HR processes, and practice management
Proven ability to partner with senior leadership in a strategic capacity
Experience managing vendors, contracts, and office infrastructure
Excellent organizational, communication, and leadership skills
Ability to thrive in a fast-paced, entrepreneurial environment

Job Responsibility

Oversee daily administrative operations of the office, ensuring efficiency across all functions
Partner closely with firm partners on strategic planning, budgeting, and operational initiatives
Implement and maintain best practices for law firm management, systems, and workflows
Serve as a central point of coordination across attorneys, staff, and external partners
Lead recruiting efforts for attorneys and staff, including sourcing, interviewing, and onboarding
Develop and manage HR policies, performance management processes, and employee relations
Foster a positive, high-performing office culture aligned with firm values
Collaborate with partners and accounting to support budgeting, forecasting, and expense management
Oversee vendor relationships, negotiate contracts, and manage service providers (IT, facilities, etc.)
Monitor operational costs and identify opportunities for efficiency and cost control

What we offer

paid healthcare coverage
WA paid sick leave
3 weeks PTO
transportation coverage
profit sharing
generous bonuses
hybrid work from home option

Fulltime

Firm Administrator

Growing firm located in the Wilmington Delaware area seeks a skilled Firm Admini...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelors degree in Accounting/Finance/Business Administration
3+ years of firm administration experience or similar experience
Real Estate industry experience preferred
QuickBooks Desktop or Online (MUST HAVE)
Strong organizational, leadership, and interpersonal skills
Experience handling confidential information with discretion
Proven administrative, accounting, and finance experience within the legal/real estate industry
Proven perceptive of legal office systems and trust administration

Job Responsibility

Direct and coordinate administrative functions
Oversee scheduling, office supply management and vendor relations
Account reconciliation of vendor statements
Process year-end documents including 1099s
Assist with/Resolve vendor inquiries
Reconcile and process vendor invoices
Handling client escrow and fiduciary funds
Provide reports to management
Assist with administrative operations including: developing office policies, processing client invoices, manage and monitor firm expenses, processing accounts receivables, assist with bank reconciliations, complete mail mergers, resolve vendor discrepancies, process human resources requests, coordinate with partners on strategic planning, and ensure compliance with employment laws, vendor policies, internal policies, and best practices

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training
competitive compensation and benefits

Fulltime

Firm Administrator

Partnering with a growing legal services firm in Denver, CO seeking a Firm Admin...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's Degree
Experience with Practice Master/TABS3 time and billing software
Trust accounting experience- specifically COLTAF and 3-way reconciliations
Excel skills- vlookups and pivot tables

Job Responsibility

financial reporting/analysis
month-end close duties
annual budgeting
revenue cycle management
banking management
general ledger accounting
trust accounting

What we offer

hybrid work environment (1 day/week in office)
3+ weeks PTO
401k with 5% company match
health/vision/dental coverage
sabbatical program after 5 years of continuous employment
life insurance

Senior Financial Analyst - P2P

Senior Financial Analyst - P2P is responsible for operation of accounts payable....

Location

Pakistan , Karachi

Salary:

Not provided

GSK

Expiration Date

Until further notice

Requirements

Bachelor's degree in Finance, Accounting, Business Administration or related field
Minimum 2- 3 years' experience in accounts payable, procure-to-pay or financial operations
Proficiency in SAP, Concur
Strong Microsoft Excel skills and ability to prepare clear, accurate reports
Experience working within controls and audit environments
Good verbal and written communication skills for working with internal and external partners
Experience in a multinational or regulated industry such as pharmaceutical or healthcare is preferred
Familiarity with travel and expense systems and vendor onboarding processes
Experience with process improvement approaches or automation tools
Hands-on experience preparing KPIs and management reports for leadership

Job Responsibility

Responsible for reviewing employee claims in Concur in compliance with Company Policy
Ensure expenses are processed accurately and employees are paid timely
Concur and Corporate card management
Independently work to resolve discrepancies with departments or individuals throughout the firm
Provide process updates, attend dashboards calls and respond to critical issues
Conduct audit of invoices and expenses to ensure compliance with company policies and to protect GSK from fraud, waste and abuse
Establish effective relationship with different partners within and outside the organization through written and verbal communication
Resolution of employees' queries and major discrepancies
Training other team members regarding the daily tasks whenever necessary and requested by the manager

What we offer

Competitive base salary
Annual bonus based on company performance
Flexible working options available for most roles
Learning and career development
Access to healthcare & wellbeing programmes
Employee recognition programmes

Fulltime

Legal Administrator

Robert Half is partnering with a litigation law firm in the Greater Seattle Area...

Location

United States , Seattle

Salary:

30.00 - 35.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2+ YOE as a Legal Administrator or Paralegal in a litigation law firm.

Job Responsibility

Prepare and revise legal documents such as pleadings, correspondence, and other case materials for attorney review and filing
Handle electronic court filings in King County, Pierce County, and additional jurisdictions as needed, ensuring deadlines and formatting requirements are met
Provide administrative support by organizing case files, scheduling meetings and key events, and maintaining orderly documentation
Submit electronic billing entries and assist with legal invoicing processes using applicable billing platforms
Support attorneys with litigation-related tasks, including document coordination and case management activities.

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Legal Administrative Assistant

Our client, a successful full-service law firm, is seeking a Legal Administrativ...

Location

United States , Southborough

Salary:

66000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

4 or more years of experience, with a strong focus on litigation support
Bachelor's degree preferred
equivalent combination of education and relevant experience will be considered
Demonstrated ability to manage multiple priorities, meet competing deadlines, and maintain exceptional organizational standards in a fast-paced environment
Excellent written and verbal communication skills, with strong attention to detail and a commitment to producing high-quality work
Proven client service orientation with the ability to interact professionally and effectively with attorneys, clients, court personnel, and colleagues
Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Familiarity with document formatting and template management tools and document management systems such as NetDocuments preferred
Ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive information with discretion and professionalism
Adaptable, resourceful, and eager to learn new technologies, processes, and responsibilities in a dynamic legal environment

Job Responsibility

Coordinate and manage attorneys' calendars, including scheduling appointments, meetings, court appearances, and travel arrangements
Draft, proofread, edit, and format legal documents, correspondence, and reports while ensuring accuracy, consistency, and attention to detail
Support attorneys with case management activities by organizing, maintaining, and updating case files and related documentation
Prepare and process legal documents, including pleadings, motions, e-filings, and correspondence, ensuring compliance with court rules and legal procedures
Maintain both electronic and physical filing systems, ensuring records are organized, up-to-date, and readily accessible
Assist with billing and invoicing functions, including time entry, invoice preparation, and responding to client billing inquiries
Provide administrative support by answering and directing phone calls, welcoming clients and visitors, and managing incoming and outgoing mail
Collaborate with and provide backup support to other legal administrative professionals as needed to ensure seamless office operations
Perform additional duties and special projects as assigned to support attorneys and the overall needs of the firm

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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