Firm Administrator Job at Dana F. Cole & Company (Lincoln)

Firm Administrator

We are looking for an experienced Firm Administrator to lead the financial, oper...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing accounting functions such as general ledger activity, account reconciliations, journal entries, and month-end close
Ability to prepare and review financial statements, supporting schedules, and audit-related documentation with a high level of accuracy
Experience administering payroll and handling deductions, benefit withholdings, and related financial reconciliations
Working knowledge of business licensing, tax coordination, and compliance requirements in a multi-office environment
Background in benefits administration and human resources support, including employee communication and policy enforcement
Strong leadership skills with the ability to build trust, resolve workplace issues, and support teams across multiple locations
Proficiency working with accounting systems and evaluating operational tools that improve financial and administrative processes

Job Responsibility

Direct the firm’s accounting operations, including oversight of accounts receivable, accounts payable, general ledger activity, month-end close, and preparation of monthly financial reports with supporting schedules
Manage payroll on a semi-monthly basis and reconcile deductions, benefit withholdings, retirement contributions, and other required adjustments or garnishments
Coordinate tax- and license-related filings by working with external partners to support annual business licenses, property tax reporting, and corporate federal and state tax submissions for multiple offices
Develop and maintain financial analyses used for leadership reporting, including calculations tied to owner compensation and associate incentive payments
Lead administration of employee benefits by ensuring required filings and compliance obligations are completed and by partnering with brokers to evaluate competitive coverage options
Communicate benefit offerings and enrollment timelines to employees, helping ensure staff understand available programs and key deadlines
Provide human resources leadership across four office locations, including employee relations support, policy guidance, conflict resolution, hiring, onboarding, separations, and offboarding activities
Advise firm leadership on workplace matters and engage outside specialists, such as employment counsel, when additional expertise is needed
Oversee office facilities and capital assets, including vendor management, equipment purchasing or leasing, lease coordination, and planning for space improvements or buildouts

What we offer

competitive compensation and benefits
free online training
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Firm Administrator

We are looking for a Firm Administrator to oversee office operations and strengt...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing office or legal operations in a services environment that requires strong attention to detail
Strong knowledge of administrative processes, operational oversight, and office support functions
Ability to monitor performance metrics and use data to identify workflow gaps and improvement opportunities
Background in financial coordination, including exposure to budgeting and accounts payable activities
Comfortable supporting recruiting, staff development, and team performance management
Excellent communication skills with the ability to work effectively across attorneys, leadership, and support staff
Proficiency in maintaining office systems, coordinating supplies, and handling front-office administrative responsibilities

Job Responsibility

Guide the coordination of legal support workflows from initial case transfer through final resolution, helping teams maintain consistent and efficient execution
Track operational and performance indicators such as client experience, matter movement, attorney productivity, team capacity, resolution timelines, and the use of firm technology tools
Work alongside managing attorneys and leadership to ensure business operations support legal objectives, service quality, and overall case progress
Build, refine, and document office procedures that help legal and administrative teams follow standardized practices across the firm
Partner with human resources on hiring efforts, onboarding support, and the continued growth of current and future team members
Provide leadership and coaching support to supervisors, managers, case management staff, and other operational leaders across the office
Reinforce accountability, career development, and a culture centered on collaboration, continuous improvement, and firm values
Serve as the main operational connection point between legal teams and executive leadership for planning, communication, and issue resolution
Contribute to workforce planning, budget input, office efficiency initiatives, and profitability-focused operational strategy

What we offer

Medical
vision
dental
life and disability insurance
Company 401(k) plan

Fulltime

Firm Administrator

A highly regarded boutique plaintiff litigation firm in Seattle is seeking an ex...

Location

United States , Seattle

Salary:

125000.00 - 150000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in law firm administration or legal operations
Strong understanding of law firm financials, HR processes, and practice management
Proven ability to partner with senior leadership in a strategic capacity
Experience managing vendors, contracts, and office infrastructure
Excellent organizational, communication, and leadership skills
Ability to thrive in a fast-paced, entrepreneurial environment

Job Responsibility

Oversee daily administrative operations of the office, ensuring efficiency across all functions
Partner closely with firm partners on strategic planning, budgeting, and operational initiatives
Implement and maintain best practices for law firm management, systems, and workflows
Serve as a central point of coordination across attorneys, staff, and external partners
Lead recruiting efforts for attorneys and staff, including sourcing, interviewing, and onboarding
Develop and manage HR policies, performance management processes, and employee relations
Foster a positive, high-performing office culture aligned with firm values
Collaborate with partners and accounting to support budgeting, forecasting, and expense management
Oversee vendor relationships, negotiate contracts, and manage service providers (IT, facilities, etc.)
Monitor operational costs and identify opportunities for efficiency and cost control

What we offer

paid healthcare coverage
WA paid sick leave
3 weeks PTO
transportation coverage
profit sharing
generous bonuses
hybrid work from home option

Fulltime

Firm Administrator

Growing firm located in the Wilmington Delaware area seeks a skilled Firm Admini...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelors degree in Accounting/Finance/Business Administration
3+ years of firm administration experience or similar experience
Real Estate industry experience preferred
QuickBooks Desktop or Online (MUST HAVE)
Strong organizational, leadership, and interpersonal skills
Experience handling confidential information with discretion
Proven administrative, accounting, and finance experience within the legal/real estate industry
Proven perceptive of legal office systems and trust administration

Job Responsibility

Direct and coordinate administrative functions
Oversee scheduling, office supply management and vendor relations
Account reconciliation of vendor statements
Process year-end documents including 1099s
Assist with/Resolve vendor inquiries
Reconcile and process vendor invoices
Handling client escrow and fiduciary funds
Provide reports to management
Assist with administrative operations including: developing office policies, processing client invoices, manage and monitor firm expenses, processing accounts receivables, assist with bank reconciliations, complete mail mergers, resolve vendor discrepancies, process human resources requests, coordinate with partners on strategic planning, and ensure compliance with employment laws, vendor policies, internal policies, and best practices

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training
competitive compensation and benefits

Fulltime

Firm Administrator

Partnering with a growing legal services firm in Denver, CO seeking a Firm Admin...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's Degree
Experience with Practice Master/TABS3 time and billing software
Trust accounting experience- specifically COLTAF and 3-way reconciliations
Excel skills- vlookups and pivot tables

Job Responsibility

financial reporting/analysis
month-end close duties
annual budgeting
revenue cycle management
banking management
general ledger accounting
trust accounting

What we offer

hybrid work environment (1 day/week in office)
3+ weeks PTO
401k with 5% company match
health/vision/dental coverage
sabbatical program after 5 years of continuous employment
life insurance

Office Services Associate

We are looking for an Office Services Associate to provide dependable front-of-h...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of office services experience, preferably within a legal, financial, or large corporate setting
Demonstrated ability to provide strong customer service and build effective working relationships
Familiarity with office support operations, including document handling, mail services, and administrative procedures
Strong attention to detail with the ability to manage multiple priorities and meet firm deadlines
Ability to work with confidential information discreetly and in accordance with company policies
Sound problem-solving skills and the judgment to act independently while knowing when to escalate concerns
Ability to regularly lift and move materials weighing up to 50 pounds and work effectively in a team-oriented environment

Job Responsibility

Deliver attentive reception and front desk support while creating a positive experience for employees, guests, and clients
Process print, copy, scanning, mail, and document intake requests accurately and in accordance with established service procedures
Record assignments in service logs and confirm that all job details are complete before work begins
Organize tasks by urgency and due date to ensure completed materials are produced and delivered on schedule
Communicate promptly with supervisors or client contacts when timelines, specifications, or service issues require clarification
Perform routine quality checks on completed work, including individual output and shared team deliverables, to maintain high standards
Replenish paper, toner, and other production supplies while using materials responsibly and efficiently
Identify and resolve basic equipment issues and escalate more complex problems when needed
Support additional workplace services such as hospitality, facilities coordination, and audio/visual assistance as business needs require

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Pre-Litigation Personal Injury Case Manager Paralegal

We are looking for a skilled Pre-Litigation Personal Injury Case Manager Paraleg...

Location

United States , Albuquerque

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience handling pre-litigation personal injury matters in a law firm or similar legal setting
Background working on plaintiff-side injury cases with an understanding of claim development and pre-suit procedures
Proficiency with case management systems, document handling tools, and standard office software, including Microsoft Excel and Adobe Acrobat
Ability to manage deadlines, maintain organized files, and handle multiple active matters with close attention to detail
Strong written and verbal communication skills for interacting with clients, providers, insurers, and internal legal teams
Experience reviewing records, coordinating claim documentation, and supporting demand or settlement preparation
Bilingual Spanish skills are highly preferred
Sound judgment, reliability, and the ability to work effectively in a fast-paced environment

Job Responsibility

Oversee a pre-litigation personal injury caseload, tracking each matter from initial intake through settlement preparation and follow-up
Communicate regularly with clients, insurance carriers, medical offices, and other parties to gather updates, request records, and move claims forward
Prepare and organize case documentation, including demand packages, correspondence, medical records, liens, and supporting claim materials
Maintain accurate case files, deadlines, and activity notes using case management software and calendaring tools
Review incoming documents for completeness and accuracy, then route information appropriately to support timely claim handling
Assist with billing-related tasks, record management, and administrative coordination tied to personal injury plaintiff matters
Use tools such as Adobe Acrobat, Microsoft Excel, and legal research platforms to compile, analyze, and manage case information
Support attorneys and legal staff with pre-suit case development, status reporting, and resolution planning

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Private Banker Senior - AVP

The Private Banker Sr. is a seasoned professional role. Applies in-depth discipl...

Location

Singapore , Singapore

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

5-8 years of experience
Extensive and proven experience in Private Banking having covered the UHNW market / Extensive experience in working with and/or leading client teams and transactions / Demonstrated track record in relationship selling
Creative and innovative
Able to priorities
Able to work as part of a team
Thrives in a business development environment
Strong communication skills
Ability to influence
Bachelor's/University degree or equivalent experience

Job Responsibility

Actively identify prospects and establish contact with them/convert prospects into clients
Demonstrate an in-depth understanding of clients’ businesses and sources of wealth generation
Anticipate events in a client’s life and business which have significant financial implications
Serve as a trusted advisor to clients who frequently seek strategic advice regarding financial matters
Build relationships with client families that cross generations to establish long-term connections to the Citi Private Bank
Effectively manage client expectations regarding what can and cannot be executed on their behalf
Maintain full understanding of client goals and risk tolerance to ensure that financial strategies are appropriate
Uncover needs that are not articulated or clearly expressed by the client
Bring together the product experts to develop long-term solutions to strengthen relationships with the firm
Help clients achieve broad financial/investment goals related to the creation and management of wealth

Fulltime

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Firm Administrator

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