Firm Administrator Job at Robert Half (Seattle)

Firm Administrator

We are looking for an experienced Firm Administrator to lead the financial, oper...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing accounting functions such as general ledger activity, account reconciliations, journal entries, and month-end close
Ability to prepare and review financial statements, supporting schedules, and audit-related documentation with a high level of accuracy
Experience administering payroll and handling deductions, benefit withholdings, and related financial reconciliations
Working knowledge of business licensing, tax coordination, and compliance requirements in a multi-office environment
Background in benefits administration and human resources support, including employee communication and policy enforcement
Strong leadership skills with the ability to build trust, resolve workplace issues, and support teams across multiple locations
Proficiency working with accounting systems and evaluating operational tools that improve financial and administrative processes

Job Responsibility

Direct the firm’s accounting operations, including oversight of accounts receivable, accounts payable, general ledger activity, month-end close, and preparation of monthly financial reports with supporting schedules
Manage payroll on a semi-monthly basis and reconcile deductions, benefit withholdings, retirement contributions, and other required adjustments or garnishments
Coordinate tax- and license-related filings by working with external partners to support annual business licenses, property tax reporting, and corporate federal and state tax submissions for multiple offices
Develop and maintain financial analyses used for leadership reporting, including calculations tied to owner compensation and associate incentive payments
Lead administration of employee benefits by ensuring required filings and compliance obligations are completed and by partnering with brokers to evaluate competitive coverage options
Communicate benefit offerings and enrollment timelines to employees, helping ensure staff understand available programs and key deadlines
Provide human resources leadership across four office locations, including employee relations support, policy guidance, conflict resolution, hiring, onboarding, separations, and offboarding activities
Advise firm leadership on workplace matters and engage outside specialists, such as employment counsel, when additional expertise is needed
Oversee office facilities and capital assets, including vendor management, equipment purchasing or leasing, lease coordination, and planning for space improvements or buildouts

What we offer

competitive compensation and benefits
free online training
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Firm Administrator

We are looking for a Firm Administrator to oversee office operations and strengt...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing office or legal operations in a services environment that requires strong attention to detail
Strong knowledge of administrative processes, operational oversight, and office support functions
Ability to monitor performance metrics and use data to identify workflow gaps and improvement opportunities
Background in financial coordination, including exposure to budgeting and accounts payable activities
Comfortable supporting recruiting, staff development, and team performance management
Excellent communication skills with the ability to work effectively across attorneys, leadership, and support staff
Proficiency in maintaining office systems, coordinating supplies, and handling front-office administrative responsibilities

Job Responsibility

Guide the coordination of legal support workflows from initial case transfer through final resolution, helping teams maintain consistent and efficient execution
Track operational and performance indicators such as client experience, matter movement, attorney productivity, team capacity, resolution timelines, and the use of firm technology tools
Work alongside managing attorneys and leadership to ensure business operations support legal objectives, service quality, and overall case progress
Build, refine, and document office procedures that help legal and administrative teams follow standardized practices across the firm
Partner with human resources on hiring efforts, onboarding support, and the continued growth of current and future team members
Provide leadership and coaching support to supervisors, managers, case management staff, and other operational leaders across the office
Reinforce accountability, career development, and a culture centered on collaboration, continuous improvement, and firm values
Serve as the main operational connection point between legal teams and executive leadership for planning, communication, and issue resolution
Contribute to workforce planning, budget input, office efficiency initiatives, and profitability-focused operational strategy

What we offer

Medical
vision
dental
life and disability insurance
Company 401(k) plan

Fulltime

Firm Administrator

Dana F. Cole & Company, LLP is a public accounting firm serving clients across N...

Location

United States , Lincoln

Salary:

Not provided

Dana F. Cole & Company

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, HR, or related field
5+ years of supervisory or management experience
Excellent communication, organization, and interpersonal skills
Ability to manage multiple priorities with professionalism
Strong analytical and decision‑making skills
collaborative mindset

Job Responsibility

Lead office operations and process improvements
Assist the Managing Partner on strategy and special projects
Supervision of Internal Accounting and Human Resources departments
Collaborate with IT and Marketing departments
Supervision of the firm’s time/billing and collection processes
Oversee CPE administration and license renewals
Prepare key financial reports
Manage 401(k) processes and audit support
Support compensation, benefits, and policy compliance
Develop and deliver related staff training

What we offer

High-impact role with direct access to leadership
Culture focused on growth and improvement
Opportunity to influence firm operations and culture
Meaningful work that contributes to long‑term success

Fulltime

Firm Administrator

Growing firm located in the Wilmington Delaware area seeks a skilled Firm Admini...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelors degree in Accounting/Finance/Business Administration
3+ years of firm administration experience or similar experience
Real Estate industry experience preferred
QuickBooks Desktop or Online (MUST HAVE)
Strong organizational, leadership, and interpersonal skills
Experience handling confidential information with discretion
Proven administrative, accounting, and finance experience within the legal/real estate industry
Proven perceptive of legal office systems and trust administration

Job Responsibility

Direct and coordinate administrative functions
Oversee scheduling, office supply management and vendor relations
Account reconciliation of vendor statements
Process year-end documents including 1099s
Assist with/Resolve vendor inquiries
Reconcile and process vendor invoices
Handling client escrow and fiduciary funds
Provide reports to management
Assist with administrative operations including: developing office policies, processing client invoices, manage and monitor firm expenses, processing accounts receivables, assist with bank reconciliations, complete mail mergers, resolve vendor discrepancies, process human resources requests, coordinate with partners on strategic planning, and ensure compliance with employment laws, vendor policies, internal policies, and best practices

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training
competitive compensation and benefits

Fulltime

Firm Administrator

Partnering with a growing legal services firm in Denver, CO seeking a Firm Admin...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's Degree
Experience with Practice Master/TABS3 time and billing software
Trust accounting experience- specifically COLTAF and 3-way reconciliations
Excel skills- vlookups and pivot tables

Job Responsibility

financial reporting/analysis
month-end close duties
annual budgeting
revenue cycle management
banking management
general ledger accounting
trust accounting

What we offer

hybrid work environment (1 day/week in office)
3+ weeks PTO
401k with 5% company match
health/vision/dental coverage
sabbatical program after 5 years of continuous employment
life insurance

Legal Assistant

We are seeking a detail-oriented and compassionate Legal Assistant to join a bus...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate degree or paralegal certificate preferred
2+ recent years of legal assistant, administrative, or law firm experience preferred
Personal injury law experience strongly preferred
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Proficiency with Microsoft Office and legal case management software
Ability to manage multiple priorities and meet deadlines
Professional demeanor and strong client service skills
Experience working with personal injury case files from intake through settlement or trial

Job Responsibility

Provide administrative support to attorneys and legal staff in personal injury matters
Open, organize, and maintain physical and electronic case files
Communicate with clients, medical providers, insurance adjusters, and outside parties
Schedule appointments, depositions, meetings, and court-related deadlines
Draft, revise, proofread, and format correspondence and legal documents
Assist with client intake, gathering case information, and obtaining records
Request, track, and organize medical records, bills, and other case documentation
Prepare demand packages and other supporting materials as directed
Manage calendars, deadlines, and follow-up tasks to ensure timely case progression
File, scan, copy, and upload documents into the case management system

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan for contract/temporary professionals

Fulltime

Bilingual Legal Receptionist

We are seeking a professional, organized, and client-focused Bilingual Legal Rec...

Location

United States , Addison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior reception, front desk, administrative, or legal office experience preferred
Fluency in English and Spanish required
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Proficiency with Microsoft Office, email, and general office systems
Strong organizational skills and attention to detail
Ability to multitask and remain professional under pressure
Experience in a law firm or legal setting is a plus
Familiarity with legal terminology and law office procedures
Experience with client intake and appointment scheduling

Job Responsibility

Greet clients, visitors, and vendors in a professional and welcoming manner
Answer and route incoming calls in both English and Spanish
Schedule appointments, consultations, meetings, and conference room use
Maintain reception area and ensure a polished office appearance
Handle incoming and outgoing mail, courier deliveries, and packages
Assist with intake forms, basic client information, and document collection
Support attorneys and staff with filing, scanning, copying, and data entry
Manage calendars and update case or client information as directed
Prepare correspondence and other administrative documents
Maintain confidentiality of sensitive legal and client information

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Accounting Assistant

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting support, bookkeeping, or accounting clerk position
Associate degree or higher in accounting, finance, or a related field
Practical experience with billing, payroll, and daily cash receipt processing
Familiarity with accounts payable, accounts receivable, and bank reconciliation tasks
Ability to manage fixed asset records with strong attention to detail
Comfortable learning and using accounting software designed for law firms
Strong organizational skills and a consistent approach to handling confidential financial information

Job Responsibility

Process client invoices and help maintain accurate, timely billing records in accordance with firm procedures
Record daily cash receipts and apply payments correctly to customer accounts
Assist with payroll preparation and related administrative tasks to help ensure employees are paid accurately and on schedule
Support accounts payable and accounts receivable activities, including data entry, payment tracking, and follow-up on outstanding items
Perform bank reconciliations and investigate discrepancies to maintain reliable financial records
Maintain fixed asset records, including updates, tracking, and documentation for accounting purposes
Use law firm-specific accounting software to enter, review, and manage financial information
Work closely with internal staff to help keep accounting operations organized, compliant, and efficient

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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