Firm Administrator Job at Robert Half (Denver)

Firm Administrator

We are looking for an experienced Firm Administrator to lead the financial, oper...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing accounting functions such as general ledger activity, account reconciliations, journal entries, and month-end close
Ability to prepare and review financial statements, supporting schedules, and audit-related documentation with a high level of accuracy
Experience administering payroll and handling deductions, benefit withholdings, and related financial reconciliations
Working knowledge of business licensing, tax coordination, and compliance requirements in a multi-office environment
Background in benefits administration and human resources support, including employee communication and policy enforcement
Strong leadership skills with the ability to build trust, resolve workplace issues, and support teams across multiple locations
Proficiency working with accounting systems and evaluating operational tools that improve financial and administrative processes

Job Responsibility

Direct the firm’s accounting operations, including oversight of accounts receivable, accounts payable, general ledger activity, month-end close, and preparation of monthly financial reports with supporting schedules
Manage payroll on a semi-monthly basis and reconcile deductions, benefit withholdings, retirement contributions, and other required adjustments or garnishments
Coordinate tax- and license-related filings by working with external partners to support annual business licenses, property tax reporting, and corporate federal and state tax submissions for multiple offices
Develop and maintain financial analyses used for leadership reporting, including calculations tied to owner compensation and associate incentive payments
Lead administration of employee benefits by ensuring required filings and compliance obligations are completed and by partnering with brokers to evaluate competitive coverage options
Communicate benefit offerings and enrollment timelines to employees, helping ensure staff understand available programs and key deadlines
Provide human resources leadership across four office locations, including employee relations support, policy guidance, conflict resolution, hiring, onboarding, separations, and offboarding activities
Advise firm leadership on workplace matters and engage outside specialists, such as employment counsel, when additional expertise is needed
Oversee office facilities and capital assets, including vendor management, equipment purchasing or leasing, lease coordination, and planning for space improvements or buildouts

What we offer

competitive compensation and benefits
free online training
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Firm Administrator

We are looking for a Firm Administrator to oversee office operations and strengt...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing office or legal operations in a services environment that requires strong attention to detail
Strong knowledge of administrative processes, operational oversight, and office support functions
Ability to monitor performance metrics and use data to identify workflow gaps and improvement opportunities
Background in financial coordination, including exposure to budgeting and accounts payable activities
Comfortable supporting recruiting, staff development, and team performance management
Excellent communication skills with the ability to work effectively across attorneys, leadership, and support staff
Proficiency in maintaining office systems, coordinating supplies, and handling front-office administrative responsibilities

Job Responsibility

Guide the coordination of legal support workflows from initial case transfer through final resolution, helping teams maintain consistent and efficient execution
Track operational and performance indicators such as client experience, matter movement, attorney productivity, team capacity, resolution timelines, and the use of firm technology tools
Work alongside managing attorneys and leadership to ensure business operations support legal objectives, service quality, and overall case progress
Build, refine, and document office procedures that help legal and administrative teams follow standardized practices across the firm
Partner with human resources on hiring efforts, onboarding support, and the continued growth of current and future team members
Provide leadership and coaching support to supervisors, managers, case management staff, and other operational leaders across the office
Reinforce accountability, career development, and a culture centered on collaboration, continuous improvement, and firm values
Serve as the main operational connection point between legal teams and executive leadership for planning, communication, and issue resolution
Contribute to workforce planning, budget input, office efficiency initiatives, and profitability-focused operational strategy

What we offer

Medical
vision
dental
life and disability insurance
Company 401(k) plan

Fulltime

Firm Administrator

A highly regarded boutique plaintiff litigation firm in Seattle is seeking an ex...

Location

United States , Seattle

Salary:

125000.00 - 150000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in law firm administration or legal operations
Strong understanding of law firm financials, HR processes, and practice management
Proven ability to partner with senior leadership in a strategic capacity
Experience managing vendors, contracts, and office infrastructure
Excellent organizational, communication, and leadership skills
Ability to thrive in a fast-paced, entrepreneurial environment

Job Responsibility

Oversee daily administrative operations of the office, ensuring efficiency across all functions
Partner closely with firm partners on strategic planning, budgeting, and operational initiatives
Implement and maintain best practices for law firm management, systems, and workflows
Serve as a central point of coordination across attorneys, staff, and external partners
Lead recruiting efforts for attorneys and staff, including sourcing, interviewing, and onboarding
Develop and manage HR policies, performance management processes, and employee relations
Foster a positive, high-performing office culture aligned with firm values
Collaborate with partners and accounting to support budgeting, forecasting, and expense management
Oversee vendor relationships, negotiate contracts, and manage service providers (IT, facilities, etc.)
Monitor operational costs and identify opportunities for efficiency and cost control

What we offer

paid healthcare coverage
WA paid sick leave
3 weeks PTO
transportation coverage
profit sharing
generous bonuses
hybrid work from home option

Fulltime

Firm Administrator

Dana F. Cole & Company, LLP is a public accounting firm serving clients across N...

Location

United States , Lincoln

Salary:

Not provided

Dana F. Cole & Company

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, HR, or related field
5+ years of supervisory or management experience
Excellent communication, organization, and interpersonal skills
Ability to manage multiple priorities with professionalism
Strong analytical and decision‑making skills
collaborative mindset

Job Responsibility

Lead office operations and process improvements
Assist the Managing Partner on strategy and special projects
Supervision of Internal Accounting and Human Resources departments
Collaborate with IT and Marketing departments
Supervision of the firm’s time/billing and collection processes
Oversee CPE administration and license renewals
Prepare key financial reports
Manage 401(k) processes and audit support
Support compensation, benefits, and policy compliance
Develop and deliver related staff training

What we offer

High-impact role with direct access to leadership
Culture focused on growth and improvement
Opportunity to influence firm operations and culture
Meaningful work that contributes to long‑term success

Fulltime

Firm Administrator

Growing firm located in the Wilmington Delaware area seeks a skilled Firm Admini...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelors degree in Accounting/Finance/Business Administration
3+ years of firm administration experience or similar experience
Real Estate industry experience preferred
QuickBooks Desktop or Online (MUST HAVE)
Strong organizational, leadership, and interpersonal skills
Experience handling confidential information with discretion
Proven administrative, accounting, and finance experience within the legal/real estate industry
Proven perceptive of legal office systems and trust administration

Job Responsibility

Direct and coordinate administrative functions
Oversee scheduling, office supply management and vendor relations
Account reconciliation of vendor statements
Process year-end documents including 1099s
Assist with/Resolve vendor inquiries
Reconcile and process vendor invoices
Handling client escrow and fiduciary funds
Provide reports to management
Assist with administrative operations including: developing office policies, processing client invoices, manage and monitor firm expenses, processing accounts receivables, assist with bank reconciliations, complete mail mergers, resolve vendor discrepancies, process human resources requests, coordinate with partners on strategic planning, and ensure compliance with employment laws, vendor policies, internal policies, and best practices

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training
competitive compensation and benefits

Fulltime

New

Paralegal

We are looking for an experienced part time (20-30 hours) Paralegal to support a...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Substantial experience in a paralegal or attorney capacity with a strong concentration in trusts, estates, and related legal documentation
Demonstrated understanding of trust administration procedures and trustee succession matters
Ability to manage a high volume of outstanding legal work with strong organization and sound judgment
Excellent written and verbal communication skills, with a high level of professionalism and discretion
Strong attention to detail and analytical ability when reviewing legal documents and file histories
Availability to work approximately 20–30 hours per week during an initial four-month contract term, with possible extension
Prior experience in a law firm or in-house legal environment handling trust or estate matters is preferred
Familiarity with legal ethics and compliance expectations within trusts and estates practice is a plus

Job Responsibility

Draft, examine, and finalize documents related to trustee changes, including resignation, appointment, and acceptance materials
Work closely with attorneys, fiduciaries, and cross-functional partners to move trust administration matters forward on schedule
Organize and maintain complete trust files, ensuring documentation is accurate, current, and aligned with legal and regulatory standards
Track progress across assigned matters and provide management with clear status updates, timelines, and issue summaries
Communicate with stakeholders in a detail-oriented and discreet manner while supporting the timely completion of trust-related actions
Review pending matters efficiently to help reduce backlog volume without compromising accuracy or quality
Support trust administration workflows by identifying missing information, following up on required items, and helping keep matters on course

What we offer

Medical benefits
Vision benefits
Dental benefits
Life insurance
Disability insurance
401(k) plan

Parttime

New

Client Service Representative

White Coat Planning is a new company inspired and guided by the principles of Wh...

Location

United States , St Augustine

Salary:

60000.00 USD / Year

DLP Capital

Expiration Date

Until further notice

Requirements

No financial planning experience or prior knowledge needed
Strong organizational skills and attention to detail
Professional and proactive communication skills (written and verbal)
Ability to manage multiple tasks and deadlines

Job Responsibility

Act as assistant to both the Lead Planner and Associate Planner
Manage scheduling including client reminders and nudges
Provide day-to-day administrative and client support to ensure seamless operations
Maintain and update the firm's CRM with accurate data entry
Complete workflows, task management, audits, and prospect reports
Ensure records are complete and up to date for both clients and prospects
Coordinate client and planner scheduling and send meeting reminders
Conduct document review and audit to ensure accuracy and completeness
Manage client engagement activities including birthday emails, milestone cards, and gift acknowledgements
Provide billing support by updating account information and client service levels

What we offer

PTO
health/dental/vision/life insurance
401(k) matching
parental leave
adoption services reimbursement
learning/educational incentives
Volunteer Time Off
well-being programs
company events
self improvement/productivity tools

Fulltime

New

Payroll/Benefits Specialist

A prestigious and fast-paced professional services firm is seeking a detail-orie...

Location

United States , Beverly Hills

Salary:

35.00 - 37.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Demonstrated ability to handle confidential information with discretion
Strong working knowledge of California payroll laws, HR practices, and benefits administration
High attention to detail with excellent organizational and time management skills
Proficiency in Microsoft Office (Excel, Outlook, Word)
Ability to manage competing priorities and meet deadlines in a fast-paced environment
Strong communication skills, both written and verbal
Ability to work independently while collaborating cross-functionally

Job Responsibility

Manage employee benefits lifecycle, including enrollments, changes, and terminations
Partner with HR leadership to support open enrollment planning, communications, and execution
Serve as primary liaison with benefits providers on eligibility, billing, and claims matters
Maintain accurate benefits records and prepare reports for internal tracking and audits
Respond to employee inquiries related to benefits programs with professionalism and clarity
Coordinate COBRA administration and ensure timely processing
Maintain and update employee personnel files in compliance with firm policies and legal requirements
Support onboarding and offboarding processes, ensuring a seamless employee experience
Provide administrative support across HR and Finance projects and initiatives
Assist with bi-monthly payroll processing and review timecards for accuracy and completeness

Fulltime

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