Firm Administrator Job at Robert Half (Denver)

Law Firm Administrator

Law Firm Administrator / Office Manager position for a well-established, boutiqu...

Location

United States , Seattle

Salary:

90000.00 - 115000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of proven office management experience in a litigation law firm or similar professional environment
Strong organizational, interpersonal, and leadership skills
Familiarity with legal billing software and office technology

Job Responsibility

Oversee all HR functions, including recruitment, onboarding, employee relations, and compliance with employment laws
Manage office operations, including vendor relationships, procurement, facilities, and IT needs
Supervise billing processes, including invoice review, and client communications
Monitor financial performance, prepare budgets, and oversee payroll, accounts payable, and accounts receivable
Develop and implement office policies and procedures to ensure operational efficiency
Lead training and professional development initiatives to enhance staff skills and productivity
Foster a positive, collaborative work environment while ensuring compliance with firm policies

What we offer

medical, dental, and vision insurance
life and disability insurance
HSA matching
participation in the company’s 401(k) plan with match
flexible PTO

Fulltime

Office Administrator

Be the operational backbone of a respected regional CPA firm. Lead administrativ...

Location

United States , Cherry Hill

Salary:

75000.00 USD / Year

Alloy Silverstein

Expiration Date

Until further notice

Requirements

Proven experience in office management or administrative leadership
Previous experience in a CPA firm, financial services, or other professional services setting (preferred)
Strong leadership and delegation skills
Highly organized with strong attention to detail
Clear and professional communication, both written and verbal
Strong proficiency with Microsoft Office (Word, Excel, Outlook)
Discretion and integrity when handling confidential information
Flexibility and a positive attitude

Job Responsibility

Oversee and coordinate day-to-day office operations and administrative procedures
Supervise and schedule a team of administrative assistants
Ensure the office environment is fully functional—manage supplies, vendor relationships, equipment
Maintain and implement office policies
Coordinate firm calendars, meeting logistics, and room scheduling
Process daily client payments and deposits, reconcile accounts
Partner with accounting staff to assist with client onboarding, billing, and workflow tracking
Handle internal HR administrative functions such as onboarding paperwork and benefits coordination
Support firm-wide communications and internal event coordination

What we offer

Structured transition period and training
Professional growth and work-life balance
Recognized regional leader with strong firm culture

Fulltime

Legal Assistant – Construction Litigation

We are seeking an experienced Legal Administrative Assistant with a strong backg...

Location

Canada , Vancouver

Salary:

50000.00 - 70000.00 / Year

Aplin

Expiration Date

Until further notice

Requirements

Legal Administrative Assistant (LAA) Certificate
Experience providing administrative support in Construction Litigation
Willingness to work in-office full-time
3–5 years of experience as a Legal Administrative Assistant
Strong understanding of Civil Litigation, including court filing and service procedures
Advanced proficiency in MS Word, Outlook, Excel, PowerPoint, and research tools
Typing speed of approximately 60 wpm
Excellent communication and organizational skills
Ability to work under pressure and meet tight deadlines
High attention to detail, initiative, and professionalism

Job Responsibility

Support lawyers within the Construction Litigation and Commercial Group
Coordinate workflow across support services
Ensure timely completion of tasks such as document production, file management, and administrative work
Calendar management
Meeting coordination
Client communication
Document review
Billing support
Collaboration with other departments

What we offer

Comprehensive benefits package
Paid vacation and personal days
Professional development and training opportunities
Access to firm-wide resources, mentorship, and employee programs

Fulltime

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...

Location

United States

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

8+ years of senior administrative support experience in a Law Firm
Remote working experience essential
Fluent English (verbal and written communications)
Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
Calendar and inbox management, travel planning, and scheduling
Ability to remain poised under pressure, multitask, and prioritize effectively
Ability to handle sensitive information confidentially
Communicate effectively with Senior Managers/Partners and clients in a timely manner

Job Responsibility

Supporting Partner time tracking
Drafting client engagement letters
Document formatting
Using the task management system (tracking responsibilities)
Ad-hoc research to support partner projects
Managing schedules, calendars and travel appointments
Collaborating with other team members globally
Dealing with varying communications from both internal and external parties
Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
Utilizing previous Law Firm experience to understand the business and effectively prioritize

Fulltime

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...

Location

United States , Philadelphia

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

8+ years of senior administrative support experience in a Law Firm
Fluent English (verbal and written communications)
Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
Calendar and inbox management, travel planning, and scheduling
Ability to remain poised under pressure, multitask, and prioritize effectively
Ability to handle sensitive information confidentially
Communicate effectively with Senior Managers/Partners and clients in a timely manner

Job Responsibility

Supporting Partner time tracking
Drafting client engagement letters
Document formatting
Using the task management system (tracking responsibilities)
Ad-hoc research to support partner projects
Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
Utilizing previous Law Firm experience to understand the business and effectively prioritize
Liaising with stakeholders to help ensure goals are achieved

Fulltime

Legal Billings Secretary

Temporary Billings Assistant position with a reputable legal organisation in Hol...

Location

United Kingdom , London

Salary:

15.00 - 18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a law firm is essential
Client and office postings and reconciling ledgers is beneficial
Familiarity with legal software, especially Quil, is beneficial
Strong attention to detail and organisational skills
Excellent communication skills to liaise effectively with team members

Job Responsibility

Raising and posting bills within the firm's practise management system
Assisting in the preparation, amendment, and finalisation of client invoices
Liaising directly with lawyers and secretaries to resolve billing queries
Submitting invoices via client e-billing platforms and resolving any rejections
Reviewing time and disbursement entries for accuracy
Supporting day-to-day administration of the Finance team
Providing general office support to ensure the smooth running of the department

What we offer

Be part of a vibrant team and contribute to the success of a leading legal organisation
Gain valuable experience in a supportive and professional setting
Perfect your billing skills while enjoying a collaborative work environment

Fulltime

Billings Assistant

Temporary Billings Assistant position at a reputable legal organisation in Holbo...

Location

United Kingdom , London

Salary:

15.00 - 18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a law firm is essential
Familiarity with legal software, especially Quil, is beneficial
Strong attention to detail and organisational skills
Excellent communication skills

Job Responsibility

Raising and posting bills within the firm's practice management system
Assisting in preparation, amendment, and finalisation of client invoices
Liaising directly with lawyers and secretaries to resolve billing queries
Submitting invoices via client e-billing platforms
Reviewing time and disbursement entries for accuracy
Supporting day-to-day administration of the Finance team
Providing general office support

What we offer

Gain valuable experience in a supportive and professional setting
Collaborative work environment

Fulltime

Executive Assistant

A prestigious professional services firm is seeking a highly organised and proac...

Location

United Kingdom , Oxford

Salary:

28000.00 - 32000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Prior experience in a leading Law Firm
Excellent communication and interpersonal skills
Strong attention to detail and accuracy
Ability to build sustainable relationships internally and externally
Resilient, proactive, and flexible approach to work
Confidence in using digital systems and managing confidential information

Job Responsibility

Support lawyers with diary and travel management, matter creation, compliance processes, and file reviews
Draft correspondence and legal documents
Coordinate billing, financial reports, and expense claims
Maintain client data across internal systems and manage helpline or client service channels
Coordinate and attend team meetings, prepare materials, and manage follow-ups
Organise events and update internal marketing content, directories, and lawyer bios
Assist with client newsletters and marketing communications
Prioritise and manage multiple lawyers’ workflows
Monitor inboxes, meet deadlines, and coordinate with support teams
Manage internal reporting systems and spreadsheets related to key clients

What we offer

Competitive salary and benefits
50% hybrid working flexibility
A collaborative, inclusive workplace culture
Ongoing development and training opportunities

Fulltime

Firm Administrator

Robert Half

Location:
United States , Denver

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 13, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Job Description:

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Looking for more opportunities? Search for other job offers that match your skills and interests.

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Job Posted:
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