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Robert Half Logo Robert Half · Office Administration

Firm Administrator

United States, Richmond Employment contract · Job Posted June 02, 2026
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Job Description

We are looking for an experienced Firm Administrator to lead the financial, operational, and people-related functions of a legal practice in Richmond, Virginia. This position plays a central role in keeping the firm running smoothly by guiding accounting operations, supporting employee programs, and strengthening day-to-day office management across multiple locations. The ideal candidate brings sound judgment, strong financial oversight, and the ability to collaborate effectively with attorneys, staff, and external partners.

Job Responsibility

  • Direct the firm’s accounting operations, including oversight of accounts receivable, accounts payable, general ledger activity, month-end close, and preparation of monthly financial reports with supporting schedules
  • Manage payroll on a semi-monthly basis and reconcile deductions, benefit withholdings, retirement contributions, and other required adjustments or garnishments
  • Coordinate tax- and license-related filings by working with external partners to support annual business licenses, property tax reporting, and corporate federal and state tax submissions for multiple offices
  • Develop and maintain financial analyses used for leadership reporting, including calculations tied to owner compensation and associate incentive payments
  • Lead administration of employee benefits by ensuring required filings and compliance obligations are completed and by partnering with brokers to evaluate competitive coverage options
  • Communicate benefit offerings and enrollment timelines to employees, helping ensure staff understand available programs and key deadlines
  • Provide human resources leadership across four office locations, including employee relations support, policy guidance, conflict resolution, hiring, onboarding, separations, and offboarding activities
  • Advise firm leadership on workplace matters and engage outside specialists, such as employment counsel, when additional expertise is needed
  • Oversee office facilities and capital assets, including vendor management, equipment purchasing or leasing, lease coordination, and planning for space improvements or buildouts

Requirements

  • Demonstrated experience managing accounting functions such as general ledger activity, account reconciliations, journal entries, and month-end close
  • Ability to prepare and review financial statements, supporting schedules, and audit-related documentation with a high level of accuracy
  • Experience administering payroll and handling deductions, benefit withholdings, and related financial reconciliations
  • Working knowledge of business licensing, tax coordination, and compliance requirements in a multi-office environment
  • Background in benefits administration and human resources support, including employee communication and policy enforcement
  • Strong leadership skills with the ability to build trust, resolve workplace issues, and support teams across multiple locations
  • Proficiency working with accounting systems and evaluating operational tools that improve financial and administrative processes

What we offer

  • competitive compensation and benefits
  • free online training
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
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