Firm Administrator Job at Robert Half (Richmond)

Job Description

We are looking for an experienced Firm Administrator to lead the financial, operational, and people-related functions of a legal practice in Richmond, Virginia. This position plays a central role in keeping the firm running smoothly by guiding accounting operations, supporting employee programs, and strengthening day-to-day office management across multiple locations. The ideal candidate brings sound judgment, strong financial oversight, and the ability to collaborate effectively with attorneys, staff, and external partners.

Job Responsibility

Direct the firm’s accounting operations, including oversight of accounts receivable, accounts payable, general ledger activity, month-end close, and preparation of monthly financial reports with supporting schedules
Manage payroll on a semi-monthly basis and reconcile deductions, benefit withholdings, retirement contributions, and other required adjustments or garnishments
Coordinate tax- and license-related filings by working with external partners to support annual business licenses, property tax reporting, and corporate federal and state tax submissions for multiple offices
Develop and maintain financial analyses used for leadership reporting, including calculations tied to owner compensation and associate incentive payments
Lead administration of employee benefits by ensuring required filings and compliance obligations are completed and by partnering with brokers to evaluate competitive coverage options
Communicate benefit offerings and enrollment timelines to employees, helping ensure staff understand available programs and key deadlines
Provide human resources leadership across four office locations, including employee relations support, policy guidance, conflict resolution, hiring, onboarding, separations, and offboarding activities
Advise firm leadership on workplace matters and engage outside specialists, such as employment counsel, when additional expertise is needed
Oversee office facilities and capital assets, including vendor management, equipment purchasing or leasing, lease coordination, and planning for space improvements or buildouts

Requirements

Demonstrated experience managing accounting functions such as general ledger activity, account reconciliations, journal entries, and month-end close
Ability to prepare and review financial statements, supporting schedules, and audit-related documentation with a high level of accuracy
Experience administering payroll and handling deductions, benefit withholdings, and related financial reconciliations
Working knowledge of business licensing, tax coordination, and compliance requirements in a multi-office environment
Background in benefits administration and human resources support, including employee communication and policy enforcement
Strong leadership skills with the ability to build trust, resolve workplace issues, and support teams across multiple locations
Proficiency working with accounting systems and evaluating operational tools that improve financial and administrative processes

What we offer

competitive compensation and benefits
free online training
medical
vision
dental
life and disability insurance
company 401(k) plan

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