Fire Department Administrative Assistant Job at Massachusetts Municipal Association (Barre)

Office Assistant

We're seeking an enthusiastic and detail-oriented Office Assistant to join our n...

Location

United Kingdom , City of London

Salary:

16.00 - 16.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in office coordination or a similar administrative role
Excellent organisational and multitasking skills
Strong interpersonal and communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
A proactive attitude with attention to detail and problem-solving skills
Knowledge of health and safety regulations, along with first aid certification and fire warden training

Job Responsibility

Assist various departments with scheduling meetings, managing calendars, and handling correspondence
Keep our office well-stocked and operational by managing supplies and maintenance
Welcome visitors, answer phone calls, and handle inquiries with professionalism and friendliness
Help plan and organise exciting company events, meetings, and conferences
Maintain and organise essential office files, records, and documentation
Ensure we adhere to health and safety regulations and conduct regular safety checks
Serve as the designated first aid responder and oversee fire safety protocols

What we offer

Flexible working hours to suit you (21 hour contract)
Hardworking, professional environment with a supportive team
Opportunity to gain experience with a leading name in the non for profit sector
Weekly pay and holiday accrual as an office angels temp
Office Angels Boost Benefits - including shopping discounts, well being support, and more

Parttime

Facilities Assistant

A dedicated Facilities Assistant to support operations across various sites. Thi...

Location

United Kingdom , Gravesend

Salary:

35300.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar role
Strong organisational skills and attention to detail
Excellent communication abilities
A proactive attitude and willingness to learn
Ability to work both independently and as part of a team
Driver's license (occasional visits to other sites required)

Job Responsibility

Maintain site database to ensure seamless operations
Communicate with subcontractors to obtain service quotes as needed
Action requirements based on site reports
Responsible for essential services to remote sites including Water risk assessments, Fire risk assessments, Cleaning services, Fire extinguishers
Keep the remote sites calendar updated and coordinate visits
Maintain records of inducted contractors for remote site access
Conduct relevant training checks for site access
Manage the facilities helpdesk and document all site visits, works, and inspections
Step in for the reception team when needed
Assist in creating and maintaining the Facilities Department Inventory and PPM schedule

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Front Desk Coordinator

We are offering a short term contract employment opportunity for a Front Desk Co...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficiency in using a Multi-Line Phone System
Experience in offering Concierge Services
Excellent Customer Service skills
Proficiency in Data Entry tasks
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Proficiency in Microsoft Outlook
Proficiency in Microsoft Word
Proven ability to Organize Files effectively

Job Responsibility

Managing the organization and presentation of the front desk area
Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required
Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information
Daily collection and sorting of mail from the front of the HQ building
Sending outgoing mail, including certified mail and FedEx
Overseeing inventory, ordering supplies, and stocking common areas and breakrooms
Maintaining office equipment and supplies
Decorating the lobby and breakroom for holidays and events as appropriate
Setting up, rotating, and cleaning conference rooms throughout the day for all meetings
Managing the conference room calendar and aiding in resolving conflicts as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

New

Temporary School Administrator

We support schools and academies across Greater Manchester who are on the lookou...

Location

United Kingdom , Manchester

Salary:

13.34 - 14.26 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Current Enhanced DBS on the update service
Strong communication and interpersonal skills
Excellent organisational abilities and attention to detail
Proficiency in office software and administrative tasks
Friendly and approachable

Job Responsibility

First Point of Contact: Be the friendly face that welcomes visitors, parents, students and staff to our school
Visitor Management: Greet visitors, direct them appropriately, maintain visitor logs and uphold security and safeguarding procedures
Communication: Answer incoming calls, respond to emails and in-person inquiries and relay messages effectively to the relevant staff members
Administrative Support: Handle clerical tasks including typing, filing, photocopying, data entry and managing post
Record Keeping: Maintain and update pupil records, attendance registers, staff databases and student information in the school's system
Attendance: Support the attendance system by calling parents regarding absent students and maintaining daily absence lists
Security and Safety: Ensure school entry points are secure, monitor who enters the premises and assist with emergency procedures such as fire evacuations
Office Organisation: Keep the reception area tidy and ensure essential supplies like stationery are always stocked
Correspondence: Prepare and send out school letters, newsletters and other communications to parents and staff
Support Other Departments: Provide administrative assistance to various school departments, including admissions, clubs and events

What we offer

Free onsite parking but also close to public transport routes (Bus, Tram link)
Professional Growth: Gain valuable experience and develop your skills in school administration

Fulltime

Temporary School Receptionist

We support schools and academies across Greater Manchester who are on the lookou...

Location

United Kingdom , Manchester

Salary:

13.34 - 14.26 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Current Enhanced DBS on the update service
Strong communication and interpersonal skills
Excellent organisational abilities and attention to detail
Proficiency in office software and administrative tasks
Friendly and approachable

Job Responsibility

First Point of Contact: Be the friendly face that welcomes visitors, parents, students and staff to our school
Visitor Management: Greet visitors, direct them appropriately, maintain visitor logs and uphold security and safeguarding procedures
Communication: Answer incoming calls, respond to emails and in-person inquiries and relay messages effectively to the relevant staff members
Administrative Support: Handle clerical tasks including typing, filing, photocopying, data entry and managing post
Record Keeping: Maintain and update pupil records, attendance registers, staff databases and student information in the school's system
Attendance: Support the attendance system by calling parents regarding absent students and maintaining daily absence lists
Security and Safety: Ensure school entry points are secure, monitor who enters the premises and assist with emergency procedures such as fire evacuations
Office Organisation: Keep the reception area tidy and ensure essential supplies like stationery are always stocked
Correspondence: Prepare and send out school letters, newsletters and other communications to parents and staff
Support Other Departments: Provide administrative assistance to various school departments, including admissions, clubs and events

What we offer

Free onsite parking but also close to public transport routes (Bus, Tram link)
Professional Growth: Gain valuable experience and develop your skills in school administration

Fulltime

Quality Assurance Coordinator

As our Quality Coordinator, you will be a pivotal driver of excellence, implemen...

Location

United States , Los Angeles

Salary:

26.45 - 37.36 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

Bachelors degree, and other related coursework in program evaluation, program planning, accounting, or business administration
Fire Safety, within 90 Days
Experience with Department of Mental Health clinical documentation, billing, and quality assurance procedures and requirements preferred

Job Responsibility

Attends LA County DMH meetings and trainings pertaining to utilization review, billing and audit procedures, data entry, and reimbursement
Educates clinical and administrative staff in the above procedures
Assists Director in coordinating UR meetings with clinical staff
Conducts internal audit and utilization review activities on cases and informs clinical and administrative staff of any deficiencies
Conducts quality control activities to assure compliance with audit procedures
Assists the Director in the development of agency intake and discharge planning procedures

What we offer

medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings

Fulltime

Firefighter/EMT

Protects life and property by engaging directly in firefighting, emergency care,...

Location

United States , Arkansas City

Salary:

21.17 USD / Hour

City of Arkansas City

Expiration Date

Until further notice

Requirements

High School diploma or acceptable equivalent
Coursework in fire science or medical studies
College or university course work in medical studies, business, health administration, public administration or related field
Must possess or be able to obtain within one (1) year of employment a valid Class B Non-commercial driver’s license with a safe driving record
Must possess and maintain a current Kansas Emergency Medical Technician (EMT) license and CPR certification at time of employment
Considerable knowledge of modern fire suppression and prevention and Emergency Medical Services principles, procedures, techniques, and equipment
Considerable knowledge of basic life support techniques as demonstrated through Kansas EMT certification
Considerable knowledge of building, electrical, mechanical and fire codes
Considerable knowledge of inspection techniques
Thorough knowledge of Arkansas City geography

Job Responsibility

Protects life and property by engaging directly in firefighting, emergency care, hazardous materials, and fire prevention
Maintains fire/EMS equipment, apparatus, and facilities
Performs firefighting activities including driving fire apparatus, operating pumps and related equipment, laying hose, and performing fire combat, containment and extinguishment tasks
Performs emergency aid activities such as administering basic and/or advanced life support and providing other assistance at fires, vehicle accidents, hazardous materials incidents and other emergency situations
Participates in fire drills, attends classes in firefighting, emergency medical, hazardous materials, and related subjects
Receives and relays fire calls and alarms
Operates radio and other communication equipment
Participates in the inspection of buildings, hydrants, and other structures in fire prevention programs
Performs general maintenance work in the upkeep of facilities and equipment
Assists in developing plans for special assignments such as emergency preparedness, hazardous communications, training programs, firefighting, hazardous materials, and emergency aid activities

Parttime

Firefighter/EMT

Protects life and property by engaging directly in firefighting, emergency care,...

Location

United States , Arkansas City

Salary:

40033.20 - 73087.60 USD / Year

City of Arkansas City

Expiration Date

Until further notice

Requirements

High School diploma or acceptable equivalent
Coursework in fire science or medical studies
College or university course work in medical studies, business, health administration, public administration or related field
Must possess or be able to obtain within one (1) year of employment a valid Class B Non-commercial driver’s license with a safe driving record
Must possess and maintain a current Kansas Emergency Medical Technician (EMT) license and CPR certification at time of employment
Considerable knowledge of modern fire suppression and prevention and Emergency Medical Services principles, procedures, techniques, and equipment
Considerable knowledge of basic life support techniques as demonstrated through Kansas EMT certification
Considerable knowledge of building, electrical, mechanical and fire codes
Considerable knowledge of inspection techniques
Thorough knowledge of Arkansas City geography

Job Responsibility

Protects life and property by engaging directly in firefighting, emergency care, hazardous materials, and fire prevention
Maintains fire/EMS equipment, apparatus, and facilities
Performs firefighting activities including driving fire apparatus, operating pumps and related equipment, laying hose, and performing fire combat, containment and extinguishment tasks
Performs emergency aid activities such as administering basic and/or advanced life support and providing other assistance at fires, vehicle accidents, hazardous materials incidents and other emergency situations
Participates in fire drills, attends classes in firefighting, emergency medical, hazardous materials, and related subjects
Receives and relays fire calls and alarms
Operates radio and other communication equipment
Participates in the inspection of buildings, hydrants, and other structures in fire prevention programs
Performs general maintenance work in the upkeep of facilities and equipment
cleans and washes walls and floors

Fulltime

Fire Department Administrative Assistant

Massachusetts Municipal Association

Location:
United States , Barre

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 16, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Fire Department Administrative Assistant

Office Assistant

Facilities Assistant

Front Desk Coordinator

Temporary School Administrator

Temporary School Receptionist

Quality Assurance Coordinator

Firefighter/EMT

Firefighter/EMT

Fire Department Administrative Assistant

Massachusetts Municipal Association

Location:United States , Barre

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:February 16, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Fire Department Administrative Assistant

Office Assistant

Facilities Assistant

Front Desk Coordinator

Temporary School Administrator

Temporary School Receptionist

Quality Assurance Coordinator

Firefighter/EMT

Firefighter/EMT

Location:
United States , Barre

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
February 16, 2026