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360 Resourcing Solutions Logo 360 Resourcing Solutions · Finance

Financial Transaction Specialist

United Kingdom, London Employment contract · Job Posted June 09, 2026
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Job Description

Reporting to the Group Operations Financial Controller, the Financial Transaction Specialist is responsible for managing accounts payable and accounts receivable functions.

Job Responsibility

  • Process supplier invoices, credit notes, and employee expense claims accurately and within agreed timelines
  • Match invoices to purchase orders and ensure all appropriate approvals are obtained prior to payment
  • Prepare and process weekly and monthly payment runs
  • Reconcile supplier statements
  • Investigate and resolve billing discrepancies, payment issues, and supplier disputes in a timely manner
  • Maintain accurate supplier records and ensure supporting documentation is up to date
  • Process corporate credit card transactions and employee reimbursements
  • Monitor customer accounts and track outstanding balances
  • Apply and reconcile incoming payments and refund
  • Investigate and resolve payment discrepancies, short payments, and unapplied cash
  • Follow up with customers regarding overdue invoices and outstanding balances
  • Maintain accurate customer account records and documentation
  • Prepare accounts receivable aging reports and collection status updates
  • Collaborate with sales, customer service, and finance teams to resolve billing issues
  • Act as the primary point of contact for suppliers and customers regarding queries and account-related matters
  • Manage and maintain accounts email inboxes
  • Escalate complex issues to senior management where appropriate
  • Assist with month-end close activities, including account reconciliations and accruals as required
  • Ensure all supplier contracts, contract tracker, invoices, and related financial documentation are securely stored, organised, and readily accessible for audit and compliance purposes
  • Manage and maintain supplier portals and accounts, including but not limited to utilities, business rates, mobile phone providers, and corporate credit card platforms
  • Assist senior management with cash flow forecasting and payment planning as required
  • Provide ad hoc financial analysis and reporting to support operational and strategic decision-making
  • Ensure adherence to internal controls, company policies, and financial procedures
  • Support the preparation of audit schedules and documentation for internal and external audits
  • Assist external auditors during year-end audits by providing accurate and timely financial information
  • Ensure compliance with relevant tax regulations, accounting standards, and hospitality industry requirements
  • Utilise the company's accounting software (Xero) and other platforms (Nexudus, Stripe, Gocardless) to manage financial transactions, perform reconciliations, and generate reports
  • Administer and support the purchasing system, including workflow management, supplier data maintenance, user access administration, and training for internal stakeholders
  • Identify opportunities to improve financial processes, controls, and system efficiencies
  • Support the implementation and integration of new financial systems and process improvements where required

Requirements

  • Minimum 2 years of experience in Accounts Payable and/or Accounts Receivable, or a similar finance role
  • Proficiency in using multiple financial systems, banking platforms, and transaction-processing software
  • Strong Microsoft Excel skills, including data analysis and reconciliation functions

Nice to have

  • Previous experience within hospitality, leisure, membership clubs, or other service-based industries
  • Experience implementing, administering, or using integrated purchasing systems such as ApprovalMax

What we offer

  • £450 Gross Refer-a-friend scheme (unlimited referrals!)
  • 50% discount on F&B onsite
  • Reward and discounts platform
  • SmartTech and CycleToWork schemes
  • Access to delicious on shift meals
  • Great and fun local business partnership discounts
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