Financial Analyst Job at UC San Diego (San Diego)

Job Description

Under general supervision of the MSO, the financial analyst has independent administrative responsibilities for all fiscal activities within the Department of Sociology and the African and African-American Studies Research Center (AAASRC) - a center currently under the direction of a Sociology faculty member.

Job Responsibility

Manage all extramural and state funds (in excess of $4 million) ensuring compliance with University and governmental rules, regulations and policies
Following consultation with the Chair and MSO oversee the preparation of the department operating budget and allocate resources accordingly
Participate in short- and long-range financial planning
Responsible for contract and grant administration (pre- and post-award)
Perform budgetary/financial analytic studies and prepare financial reports
Analyze, interpret and implement departmental and university fiscal policies
Advise, assist and guide faculty, department staff, and graduate students on financial issues
Act as liaison with campus central offices
Serve as Departmental Security Administrator (DSA)
Coordinate department computer replacement schedule
Provide counsel to graduate students seeking research and dissertation support from external sources
Manage student awards in accordance with agency regulations
Provide work direction to the department fiscal assistant and oversee the processing of online financial transactions

Requirements

Working knowledge of finance policies, practices, and systems
Knowledge of university and/or higher education policies and procedures relating to contracts and grants and state fund accounting
Ability to analyze and interpret which policies and procedures apply to a given situation
In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research from proposal preparation through close out, including (but not limited to) Cost Accounting Standards, A-21, A-110, A-133, Federal Demonstration Partnership, etc.
Demonstrated proficiency with accounting and fund management, from initial setup to closeout, for university departments and/or programs
Demonstrated experience in principles and practices of fund accounting, cost analysis and audit procedures
Working knowledge of accounting principles, business math and bookkeeping for budget planning and analysis, and in reconciling discrepancies
Knowledge and experience in application of principles and practices of fiscal planning and analysis
Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments
Ability to analyze and prepare budgets, identify spending patterns and project future expenditures based on computer data
Experience with auditing, analyzing, and reconciling monthly operating ledgers, forecasts, reports, accrual accounting, staff and faculty salary analysis
Demonstrated skill in projecting salary, benefit and indirect costs, with knowledge of payroll and personnel regulations impacting such costs
Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports
Excellent computer skills with demonstrated knowledge of personal computers and a wide variety of software packages for presentations, written communication, word processing, spreadsheet and database management (e.g., Word, Excel, Outlook, internet searches, etc.)
Advanced computer skills to import data from central databases to Microsoft applications, to create and run queries, create spreadsheets and workbooks, and process complex financial transactions with an online financial system
Operating knowledge of the internet and campus financial systems for research and data gathering
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources
Demonstrated proficiency in navigating research administration lifecycles and the ability to independently facilitate communication between faculty and the Office of Contracts and Grants (OCG), or equivalent sponsored projects office, to resolve moderately complex award or compliance issues
Mathematical skills for the application of fractions, percentages, ratios, proportions and to perform statistical calculations
Ability to understand and interpret, without guidance or supervision, complex general policy guidelines, to make independent decisions and to initiate appropriate action
Ability to maintain confidentiality regarding financial, payroll and personnel information
Strong problem-solving skills along with exercising good judgment, tact, diplomacy, and discretion in handling a wide variety of complex and confidential matters
Demonstrated knowledge of standard and computerized filing systems
Ability to maintain and cross-reference complex filing systems for rapid/easy retrieval by self and others
Demonstrated interpersonal skills at all levels within the unit
excellent service orientation and critical thinking skills
and attention to detail
Demonstrated ability using organizational skills to multitask in a high-volume environment
Ability to establish rapport and maintain cooperative working relationships and equanimity with colleagues and faculty
Demonstrated ability to interact effectively with all levels of the university organization, including campus administrators, academics, managers, staff, and colleagues at all levels
Ability to establish and maintain cooperative working relationships with staff, faculty and students
Ability to adapt to changing priorities
Ability to work independently and follow through on assignments with minimal direction
Skill to effectively perform a variety of duties under pressing deadlines and with frequent interruptions, often shifting from one task to another as demands change
Demonstrated ability to effectively present information verbally and in writing clearly and concisely
Ability to function as a member of a team

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Financial Analyst

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