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The primary purpose of this role is to be responsible for tour supplier rate loading and to assist with supplier invoicing, with a high degree of accuracy to deliver optimum service and products to our clients through the execution of clear systems and procedures. Secondarily as you are professionally developed you may also be required to quote itineraries for the clients of the company. This requires a high level of proactiveness and willingness to achieve deadlines. The role requires an effective concise communication style and commercial sense to juggle many actions and priorities.
Job Responsibility:
Tour Rate Data Loading: Maintain the tour system database to ensure all supplier rate are accurately loaded/amended
Engaging and negotiating with our suppliers in an efficient and courteous manner
Respond to Ad-hoc requests for information on special requests, incentives, or other tactical campaigns
Tour System maintenance: Assist the Quoting/Product and Operations staff with maintenance of the tour system
Tour Quotation Assistance: Assist with the quotation of planned/prepared itineraries
Supplier negotiation to maintain best possible rates for the company
Financial Admin/AP Duties: Work alongside the Group Accountant to ensure all accounting functions necessary for the day to day Accounts payable operations of the company are completed
Manage the entering of invoices into the tour management system and Xero ensuring purchase orders (vouchers) are matched in value and by supplier
Assist with the processing of invoices received electronically through HubDoc and into Xero
Enter maintenance invoices into our fleet maintenance system up to date
Query and investigate any variances between vouchers and invoices including requesting credits from suppliers
Maintain accurate creditors information including addresses/bank account numbers etc
General communication with creditors and internal operation staff
Requirements:
Degree in Accounting and/or Tourism Management is preferred
Experience with domestic and international travel products
Exceptional attention to detail
Excellent level of accuracy
Ability to run several event processes at the same time
Intuitive
Organised and good time management
System orientated
Good Communication (verbal and written)
Team player
What we offer:
HMO on Day 1 + Free coverage for 2 dependents after 2 years
Life Insurance
Government-mandated benefits
20 Annual Leave Credits
13th-month pay
Birthday & Bereavement Leave
Travel Subsidy
Staff House Accommodation (within certain distance)