Financial & Administrative Office Manager, Robert Half

Robert Half

Location:
United States, Westborough

Category:
Finance

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for a dedicated Financial & Administrative Office Manager to join our team in Westborough Massachusetts. In this critical role, you will oversee the financial, administrative, and human resource functions of the organization, serving as the backbone of our office operations. This position requires a proactive individual who thrives in a dynamic environment and is committed to supporting the company's long-term success.

Job Responsibility:

Oversee all aspects of financial management, including accounts payable, accounts receivable, and payroll for a team of 35 employees
Manage human resources functions, including benefits administration and employee records
Prepare financial reports and perform cash flow analysis to support decision-making processes
Handle AIA billing and maintain accurate documentation for construction-related projects
Supervise and mentor administrative staff to ensure smooth daily operations
Provide administrative support to the owner, assisting with scheduling, reporting, and other business needs
Utilize Sage Accounting Software and Excel to manage financial data and generate reports
Ensure compliance with company policies and procedures while maintaining a high level of integrity and confidentiality
Support sales activities by coordinating documentation and providing necessary administrative assistance
Develop and implement office procedures to enhance efficiency and organization

Requirements:

At least 5 years of experience in a related role, such as full-charge bookkeeper or small company controller
Proficiency in Sage Accounting Software and Microsoft Excel is highly preferred
Demonstrated expertise in payroll processing, including Paychex systems
Familiarity with AIA billing and documentation processes is a strong advantage
Strong understanding of human resources and benefits administration for small businesses
Exceptional attention to detail, integrity, and a strong work ethic
Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment
Experience supervising administrative staff and overseeing office operations

What we offer:

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Additional Information:

Job Posted:
May 08, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Financial & Administrative Office Manager