Finance Operations Specialist

• Verifying ocean/air freight and local charges (e.g., THC, Telex Release fees) with shippers or traders, and issuing specialized freight forwarding VAT invoices
• Coordinate customer billing in accordance with contractual terms, ensuring invoices are issued accurately and on schedule
• Validate and reconcile billing data to ensure revenue is recognised correctly and in line with accounting standards
• Monitor accounts receivable ageing reports and liaise with customers to ensure payment of any outstanding amounts
• Collaborate with internal and external stakeholders to resolve billing discrepancies and maintain clear audit trails
• Verifying cost statements with shipping lines, airlines, co-loaders (Master Agents), and service providers (trucking companies, customs brokers)
• Payment Approval: Reviewing payment requests to ensure freight is paid on time to secure the release of Bill of Ladings (OBL/HBL)
• Oversee vendor invoice processing and payment execution, ensuring compliance with internal controls and local tax regulations
• Manage supplier accounts, monitor ageing reports, and ensure timely settlement of payables
• Maintain strong vendor relationships and resolve payment or reconciliation issues promptly
• Multi-Currency Management: Managing payments in RMB, USD, and HKD, and discussing with Finance team to protect against currency volatility
• Ensure all finance operations follow PRC accounting standards, VAT and fapiao (invoice) regulations, and corporate finance policies
• Support statutory audits and internal reviews with accurate documentation and data integrity
• Liaise with external accounting firms, tax advisors, and banks where required
• Prepare monthly billing, AP, and cashflow reports
• identify trends and provide insights to management
• Reconcile general ledger accounts related to revenue, payables, and accruals, resolving variances in a timely manner
• Support regional finance reporting requirements to ensure full transparency across China operations
• Evaluate existing finance workflows and propose process enhancements to improve accuracy, compliance, and turnaround time
• Contribute to regional system improvement initiatives and automation projects to drive operational efficiency
• Work closely with global and regional Finance, Sales, and Operations teams to align finance operations with corporate objectives
• Provide support during month-end closing and intercompany transactions involving China entities
• Act as the local point of contact for finance-related queries, escalating complex issues to the Finance Operations Manager when needed

• Bachelor’s degree in Accounting, Finance, or a related field
• Minimum 5 years’ experience in finance operations, accounts payable, or billing within multinational or large-scale organisations
• Professional certification (e.g., CPA China, ACCA, or equivalent) preferred
• Bilingual proficiency in Mandarin and English required
• Solid understanding of China GAAP, VAT, and fapiao management
• Hands-on experience with billing, accounts payable, and reconciliation processes
• Proficiency in ERP systems (e.g. SAP, Oracle, Microsoft Dynamics) and finance reporting tools
• Strong Excel skills and the ability to interpret financial data for insights
• Familiarity with cross-border payments and foreign currency transactions
• Knowledge of audit preparation and financial compliance processes
• Process improvement mindset, identifying ways to streamline local finance operations
• Attention to detail
• Strong communication
• Analytical thinking
• Problem-solving
• Organisational skills
• Collaboration
• Adaptability

Professional certification (e.g., CPA China, ACCA, or equivalent) preferred

• Generous Annual Leave
• Flexible, Remote and Hybrid Working
• Home Equipment Allowance
• BUPA Private Medical Insurance
• Annual L&D Budget
• Paid Volunteering Days
• Pension Scheme
• Enhanced Maternity, Paternity, Adoption and Shared Parental Leave & Pay