Finance Operations Assistant Job at Learnd (Stockport)

Finance Operations Assistant

Learnd

Location:
United Kingdom , Stockport

Category:
Finance

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Finance Operations Assistant / AP Coordinator will support the smooth running of the Accounts Payable function by coordinating supplier communications, managing the AP inbox, and ensuring supplier accounts are accurately maintained. This role will also support employee expense processing and provide cover within the Accounts Payable function during periods of annual leave or high workload. The role works closely with the Accounts Payable team and the wider finance department to support efficient operational finance processes.

Job Responsibility:

Manage the Accounts Payable inbox and respond to supplier queries in a timely manner
Investigate and resolve invoice and payment queries from suppliers and internal stakeholders
Escalate complex issues to the Management Accountant where required
Monitor the AP query log and ensure outstanding issues are followed up
Perform regular supplier statement reconciliations to ensure supplier accounts are accurate
Identify missing invoices and work with suppliers to obtain copies where required
Maintain strong relationships with suppliers and respond professionally to queries
Ensuring correct CIS set up on suppliers
Manage cash receipts and payments
Record cash receipts and payments in cashbooks which are reconciled at both month end and year end
Handle petty cash in multiple currencies
Support the Accounts Payable team in ensuring invoices are correctly recorded within the finance system
Monitor non-PO invoices, overhead invoices and direct debit suppliers to ensure these are captured and posted correctly
Assist with monitoring invoice backlogs and highlight processing delays where they occur
Review and post employee expense claims within the finance system
Ensure expenses are coded correctly and supported by appropriate documentation
Respond to employee queries relating to expenses and corporate credit cards
Support the monthly expense accrual process where required
Administer the company expense management system, including: Adding new starters, Updating approval workflows, Removing leavers
Maintain user access and ensure expense policies are followed
Provide cover for Accounts Payable processing during periods of annual leave or absence within the AP team
Assist with invoice processing, supplier payment runs, and general AP tasks where required
Post in
Answering the Finance phone

Requirements:

Hold at least 5 GCSE results at grade C or above including Maths and English
Have a confident and polite telephone manner
Be confident and self-motivated who can work well under pressure and work closely with senior management
Be hands on and approachable to the team
Have strong IT skills
Have a Positive attitude
Attention to detail
Be organised and can manage own time
Ambition to drive improvements to current processes
Proficient in Microsoft packages including Excel, Outlook and Teams
Experienced in using multiple finance packages
Previous experience in accounts payable process

What we offer:

3% employer’s pension contribution
Death in service at 2x salary
UK healthcare cash benefit (worth up to £500 pa for glasses, dentist, physio etc)
25 days annual holiday
Annual “buy and sell” holiday scheme
Flexible working hours
Free car parking
Hybrid working – at least 3 days in the office

Additional Information:

Job Posted:
March 21, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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