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We are seeking a motivated and detail-oriented intern to support our efforts in reducing the backlog and streamlining the process of creating projects and assets in PeopleSoft and SAP. Currently, the team is facing a bottleneck, with 260 projects to be created (average processing time of 26 minutes per project) and 240 assets to be created (average processing time of 25 minutes per asset). These tasks are creating delays for the team during critical closing activities and reconciliations. The intern will play a vital role in alleviating this workload, ensuring timely and accurate completion of these tasks, while contributing to overall process improvements.
Job Responsibility:
Monitoring and Managing Business Requests in PeopleSoft and SAP: Review and address incoming business requests related to project creation, updates, and closures
Open new projects, enter budgets, modify existing projects, and ensure proper closure of completed projects
Provide support and guidance to business stakeholders to ensure requests are processed efficiently and accurately
Asset Creation and Management: Create and maintain asset records in PeopleSoft and SAP, ensuring compliance with company policies and accounting standards
Capitalize expenses or investment orders, ensuring data accuracy and alignment with financial reporting requirements
Print and mail physical asset tags to U.S. plants, ensuring timely delivery and proper documentation
Process Optimization and Reporting: Identify opportunities for streamlining project and asset creation processes, reducing processing time by 70%, and increasing efficiency
Document workflows and provide recommendations for process improvements to minimize bottlenecks
Generate progress reports and updates on backlog reduction efforts to keep stakeholders informed
Requirements:
Currently pursuing a degree in Business Administration, Accounting, Finance, Information Systems, or a related field
Strong attention to detail and organizational skills
Basic knowledge of enterprise systems (PeopleSoft, SAP) is a plus, but on-the-job training will be provided
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Excellent communication skills and the ability to work independently or as part of a team
Nice to have:
Basic knowledge of enterprise systems (PeopleSoft, SAP)
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