Finance & HR Coordinator Job at Office Angels (Dartford)

HR and Learning Coordinator

People and Learning Coordinator role in the charity industry, providing HR gener...

Location

United Kingdom , London

Salary:

30000.00 - 33000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Significant experience working as an Administrator in a People function department
Good understanding of the employment policies and processes, employment legislation and best practices
Strong interpersonal skills, and confident and flexible to deal with colleagues from a wide range of backgrounds and departments, and exercise effective interpersonal skills
Excellent verbal and written communication and interpersonal skills
Excellent planning skills and organisational skills, with ability to prioritise and manage competing demands efficiently and effectively
Effective IT skills including working knowledge of Microsoft Office
Ability to problem solve and make decisions
Ability to work well independently as well as part of a team
Able to work with and maintain highly confidential and sensitive information
Experience in using IRIS or similar HRIS

Job Responsibility

Provide efficient and accurate HR general administration
Process new starter information, including producing offer letters and contracts of employment, applying for references, inputting data into the HR Information System, completing new starter checklists, and ensuring all right-to-work documentation is compliant with UK legislation
Process leaver information, including issuing termination letters, checking leaver forms, and ensuring exit interviews are offered to all departing staff
Ensure induction, probation reviews, and appraisals are conducted and relevant documentation is properly filed
Maintain accurate and up-to-date employee records, ensuring confidentiality and compliance with the Data Protection Act at all times
Act as a point of contact for HR and L&D enquiries
Coordinate DBS checks for staff
Ensure sickness absence documentation and reporting procedures are in place, and monitor entitlements and trigger points
Maintain professional knowledge of HR policies, employment law, and best practices
Manage Occupational Health referrals, pension meetings, and staff benefits

What we offer

London weighting
34 days annual leave (inclusive of bank holidays)
contribution pension scheme

Fulltime

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...

Location

Spain , Valencia; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3-5 years of experience in operations, executive assistant, workplace management or administrative roles
Strong organizational abilities with meticulous attention to detail
Excellent written and verbal communication skills (English & Spanish)
Demonstrated ability to build relationships and collaborate effectively across functions
Proven track record of getting things done through influence rather than formal authority
Experience coordinating with external service providers and vendors
Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
Strong problem-solving skills and ability to work independently
High level of discretion when handling confidential information
Proactive mindset with ability to anticipate needs and take initiative

Job Responsibility

HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines

What we offer

Opportunity to play a crucial operational role in a cutting-edge AI company
Flat organization focused on impact rather than hierarchy
Collaborative work environment with experienced professionals
Competitive compensation package
Flexible work arrangements
Growth opportunities in an expanding organization

Fulltime

People Operations Specialist

We are looking for a People Operations Specialist to join our People team in Ban...

Location

India , Bangalore

Salary:

Not provided

Firebolt

Expiration Date

Until further notice

Requirements

2–5+ years of experience in HR Operations, HR Coordination, or a similar people-operations role
Hands-on experience with HRIS, expense tools, or people-admin systems (e.g., Expensify, Mesh) is a strong advantage
Strong attention to detail, data accuracy, and process execution
Excellent organizational skills with the ability to juggle multiple priorities
Clear communication skills and a service-oriented mindset
Bachelor’s degree in Human Resources, Business Administration, or a related field

Job Responsibility

Manage day-to-day HR operational systems including Expensify, Mesh, and other People/Finance tools
Support accurate and timely processing of employee expenses, reimbursements, and approvals
Partner with Finance, IT, and Talent teams to ensure employee data is captured, updated, and maintained across HR systems
Assist with onboarding logistics, documentation collection, and system setup activities for new hires
Help drive process improvements across HR operations, identifying gaps and recommending more efficient workflows
Maintain HR reports, dashboards, and compliance-related documentation
Provide support for audits, data pulls, and periodic governance checks
Serve as a point of contact for employees for operational HR queries and troubleshooting
Coordinate with external vendors as needed to support HR tools or services

Administrator and Office Coordinator

We’re looking for someone adaptable and proactive, comfortable taking on a varie...

Location

United Kingdom , Bristol

Salary:

30000.00 GBP / Year

Clue Software

Expiration Date

Until further notice

Requirements

Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance
Monitor and replenish office supplies
Oversee deliveries and post distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management

Fulltime

Part-time Office Coordinator

We are seeking a reliable and well-organized Part-Time Office Coordinator to sup...

Location

Salary:

Not provided

Conductor

Expiration Date

Until further notice

Requirements

Strong organizational and multitasking skills
Friendly and professional communication style
Proactive, reliable, and detail-oriented
Comfortable handling basic financial processes (expenses, invoices, etc)
Proficiency with MS Office or Google Workspace tools
Previous administrative, reception, or office coordination experience preferred
Must come into the office 5 days a week from 9 am to 1 pm, Monday through Friday
Must be at least B2 level proficiency in German

Job Responsibility

Process incoming and outgoing mail and packages
Organize and maintain the office environment as needed
Welcome and assist visitors in a professional and friendly manner
Provide general administrative assistance to employees and management
Support onboarding and offboarding processes (e.g., coordinating equipment, access, and workspace setup)
Coordinate benefits-related tasks (e.g., memberships, wellness perks)
Assist with HR-related activities and documentation as needed
Administer employee car leasing programs, ensuring proper documentation and compliance
Coordinate with service providers and manage small office needs (e.g., catering, supplies)
Support TÜV compliance tasks and other office requirements

What we offer

A flexible part-time role with varied responsibilities
A supportive and collaborative team culture
Opportunities to gain experience in office operations, HR processes, and event coordination

Parttime

Global Remuneration Metrics and Reporting Coordinator

The Global Remuneration metrics and reporting coordinator is responsible for pro...

Location

Romania , Bucharest

Salary:

Not provided

Allianz

Expiration Date

Until further notice

Requirements

Experience in the field of HR Reporting, preferably with remuneration area or any HR controlling or workforce planning exposure
Good knowledge of reporting processes and audit requirements
Domain knowledge in Finance or HR function and SAP SuccessFactors / BW
High proficiency in MS Office software (PowerBI, (Power)-Excel and PowerPoint)
High interest in working with data, especially data cleansing and quality assurance
Strong communication skills in English, German or other language skills are a plus
Good knowledge of data privacy requirements according to GDPR
Degree in relevant field of study (e.g. MBA, Business Administration, Economics, Mathematics/ Statistics, Computer Science)
Proficiency in standard reporting tools (e.g. Excel, VBA, PowerBI, PowerQuery, SAP/ SuccessFactors Workforce Analytics / BW)
Excellent interpersonal skills and ability to work with diverse stakeholders and interfaces

Job Responsibility

Coordination of remuneration KPIs set-up, data collection, reporting and audit process for the published information
Description of business requirements for data gathering process including validation rules and sign off procedures
Ensuring, with the help of IT consultants, the periodic update of the dedicated remuneration Data Cube in SAP BW as upload repository
SAP BPC UAT testing of the implemented functionalities for each KPI
Clarifying IT security and DPO requirements (including PIA) for pseudo anonymized data gathering
Development of training, communication strategy and related materials
Loading compensation data into the tool, performing corrections in the system, performing validations in time, and raising any concerns on the data with the local HR team
Providing detailed explanations of the process and required steps to local HR colleagues, Rewards teams and HR Directors, by addressing inquiries related to calculation and conversion topics
Managing Access Rights based on process to the SAP BW (Business Warehouse) tool
Extracting reports with the validated data and preparing presentation and evidence files for the business owners, audit team or management team

What we offer

Flexible hybrid working model
Counseling services, mental health resources, and well-being sessions
Monthly budget via the Benefit platform for personalized benefits packages
Comprehensive medical subscriptions, meal tickets, private pensions plans, life insurance, Allianz Tiriac insurance discounts
Time off for your birthday, extra days off for each year in Allianz (up to 5), days off for legal holidays that fall on weekends, as well as 24th and 31st of December, plus special allowances to support diverse life events
Extensive learning curriculum designed to support career advancement
Technical and soft-skills trainings, international certifications (Agile, Lean Six Sigma, Prince, ITIL, IFOA, ACCA, IACCM and more)
Learning resources from LinkedIn and Allianz platforms
Opportunities to advance language skills (German, French, English)
Leadership Program

People & Culture Coordinator

As our People & Culture Coordinator, you’ll be the reliable go-to person who hel...

Location

Australia , Perth

Salary:

Not provided

Ozgene

Expiration Date

Until further notice

Requirements

Previous experience in HR, payroll, recruitment, or people operations (2–3+ years ideal)
Strong organisational skills and attention to detail
Excellent communication and stakeholder management abilities
Ability to handle confidential information with professionalism
Knowledge of Fair Work legislation and HR best practice
Competence with payroll systems, or willingness to learn

Job Responsibility

Coordinate end-to-end recruitment across business units
Source candidates, screen applications, conduct interviews, and complete reference checks
Prepare employment contracts, offers, and onboarding documentation
Facilitate new starter inductions and maintain personnel files
Process new hires, staff changes, and terminations
Coordinate exit interviews and ensure compliance throughout the employee lifecycle
Update, communicate, and advise employees on HR policies
Provide guidance on HR procedures and ensure compliance with relevant legislation
Support internal and external audits
Act as a point of contact for employee queries

What we offer

Meaningful work in a research-driven organisation
Opportunities for growth across HR, operations
Make an impact on employee experience and organisational development

People Coordinator

You’ll be the backbone of the People Team. You’ll own the operations of hiring, ...

Location

France , Paris

Salary:

Not provided

Powerdot

Expiration Date

Until further notice

Requirements

Minimum 3-5 years of HR operations / People operations experience, preferably in a multi-country environment
Solid expertise in compensation & benefits, payroll administration, and salary-structure management
Experience with HRIS/data platforms, strong analytical skills and proficiency in Excel/Google Sheets
Knowledge of labour laws, employment regulations and compliance (preferably across Europe)
Excellent organisational skills, able to manage multiple priorities and stakeholders
Strong problem-solving mindset: you see “how processes could be better” and you act
Fluent in English
additional languages (Spanish, Portuguese, etc) are a plus

Job Responsibility

Manage employment contracts, renewals and for new hires ensure documentation is complete and accurate
Coordinate with hiring managers and Recruiting for start dates and enrolments
Maintain HRIS data for joiners and ensure new-hire workflows and systems are correctly set up
Drive improvements/automation in onboarding and contract administration
Act as point‐of‐contact for the payroll team
ensure timely, accurate payroll support
Administer and track monthly bonuses, commissions and incentive programmes
Maintain salary ranges, job levels, benefits (healthcare, mobility, leave policies), and support budget tracking
Analyse compensation data and provide reports to enable decision-making by leadership
Answer employee queries about payroll, benefits, salary, claims, and partner with Finance as needed

What we offer

Private health insurance coverage
Gym membership to help you stay active
Flexible working hours: you own your time
Annual offsite where we celebrate the year’s achievements and spend quality time together
Regular team-building events with your local teammates
English Training as English is our language used to connect with all markets and teams
Free office snacks and unlimited coffee & Meal allowance for every worked day
Special discounts for charging your electric vehicle

Finance & HR Coordinator

Office Angels

Location:
United Kingdom , Dartford

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
August 19, 2025

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Job Description:

Job Responsibility:

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