Finance Department Receptionist Job at Massachusetts Municipal Association (Harvard)

Care Home Administrator

About Us... Advinia has been providing high quality, person-centred care, specia...

Location

United Kingdom , Annan

Salary:

13.00 GBP / Hour

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Confident, outward-going personality with a sales orientated approach to assist the viewing process
Microsoft Word, Excel and PowerPoint Literate
Excellent written and verbal communication skills
Highly organised Required Attributes
Ability to manage own time, prioritising work appropriately and working on their own initiative to drive referrals and improve occupancy
Professional appearance
Able to work to tight deadlines
Attention to detail

Job Responsibility

Maintain accurate and complete financial records of the home in line with Company Policies and Procedures, using both computer and manual systems as required
Prepare and issue regular reports within prescribed timescales
To process receipts of monies against resident’s accounts and maintain accurate records
Prepare and submit relevant resident’s financial information to the Finance Department to ensure that invoices are produced accurately and promptly
Ensure continuity of payroll
Maintain staff attendance records and ensure rotas accurately reflect hours worked
Maintain complete files for both residents and staff in line with Advinia’s policies and procedures
Provide administration and secretarial support to the Home Manager e.g., typing, filing, dealing within correspondence etc. in line with prescribed timescales
Operate and maintain office equipment such as the fax, photocopier and computers calling in external assistance where required
To answer the telephone, respond to queries from residents and visitors and to re-direct enquiries in a friendly and efficient manner

What we offer

Free DBS/PVG check
Competitive pay rates
Flexible pay through Wagestream
Employment Assistant programme, including face to face counselling
Paid Family Leave
Professional training and ongoing career progression

Fulltime

Office Coordinator

At Taboola, we take our employees’ happiness seriously, and our office managemen...

Location

United Kingdom , London

Salary:

Not provided

Taboola

Expiration Date

Until further notice

Requirements

2+ years of experience as an office coordinator, ideally in a tech environment
Experience in a front office handling receptionist role and building relationships with a range of internal departments (finance, human resources, executive teams)
Hands-on mentality belief that no task is too big or too small and willing to get stuck in and contribute to the success of our employee experience and Office Admin team
Strong prioritization skills and ability to manage a wide variety of requests
Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, with a get-it-done mindset
Ability to be resourceful and proactive in dealing with issues that may arise
Interest and excitement surrounding corporate culture and events (ie. office events, Company days, Happy Hours, anniversaries etc) with a creative flair and attention to detail
Travel booking experience
Confidence and ability to sourcing new vendors and being cost effective
Can comfortably lift 15-20 lb items for office maintenance purposes

Job Responsibility

Be the "face" of Taboola, greeting all visitors with warmth and professionalism, ensuring a smooth check-in experience and prompt communication with their host
Main point of contact for employees, clients, and visitors, triaging a wide range of requests, balancing multiple priorities with ease, keeping ahead of every day tasks running smoothly and on schedule
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
Answer, screen and forward any incoming phone calls while providing basic information when needed
Update appointment calendars and schedule meetings/appointments
Keep the office running smoothly and maintain inventory of all supplies, including IT equipment and our fully-stocked kitchen
Manage ad hoc projects and events, ranging from office lunches to annual parties, supporting the Office Admin team

What we offer

25 days holiday
excellent health insurance
free breakfast and lunch every day
stock options
Perkbox

Fulltime

Receptionist

We are seeking a friendly, organised, and professional Receptionist to be the fi...

Location

United Kingdom , Westhoughton

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Excellent customer service experience
Strong administration skills
Good communication skills
Ability to be professional and adaptable

Job Responsibility

Greet and welcome visitors in a professional and courteous manner
Answer, screen, and forward incoming phone calls
Manage the reception area to ensure it is tidy and presentable
Handle incoming and outgoing mail and deliveries
Maintain visitor logs and issue passes where required
Control security barriers & turnstiles for head office
Providing secretarial, clerical and administrative support to Finance Department when required (Input invoices / Statement Recs)
Fire Marshall

Fulltime

Office Assistant

We are looking for a dependable Office Assistant to support daily administrative...

Location

United States , Savage

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in an administrative, clerical, or office support role
Ability to manage filing, document scanning, and record maintenance with consistent accuracy
Strong organizational skills with the ability to handle multiple tasks in a part-time office environment
Strong verbal and written communication skills, including confidence in handling inbound calls
Dependable work habits and close attention to detail in routine administrative assignments
Comfort supporting receptionist and mail-related activities as part of daily office operations
Willingness to adapt quickly and provide assistance wherever needed across the team

Job Responsibility

Coordinate routine administrative support for the office, ensuring records, materials, and day-to-day tasks are handled efficiently
Organize paper and digital files so documents remain accurate, accessible, and up to date
Scan, upload, and index business documents with a high level of accuracy and attention to detail
Prepare outgoing correspondence and support mailing activities, including assembling and packaging materials
Assist with general clerical work such as answering inbound calls, managing basic receptionist-related needs, and routing information appropriately
Provide direct administrative assistance to the Finance Department and Controller on operational and documentation tasks
Help maintain smooth daily office workflow by responding to shifting priorities and completing additional support duties as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Receptionist

This role forms part of Ogier's Operations Team reporting to the Local Practice ...

Location

Ireland , Dublin

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

Minimum of 2 years' experience in an office assistant or office operations role
Maintain and develop a good relationship with internal and external clients
Positive attitude and strong team player
Ability to be forward-thinking and to take initiative
Capable of handling multiple tasks and projects simultaneously in a fast-paced environment
Excellent Microsoft Suite skills, particularly Excel, PowerPoint, and Outlook
Excellent written and verbal communication skills
Excellent organisational skills

Job Responsibility

Oversee front of house reception duties, including visitor management and building access
Create a welcoming environment for all colleagues and clients, providing relevant information and guidance
Respond to incoming calls and emails professionally and in a timely manner
Manage the distribution and coordination of mail and couriers for various stakeholders in the office
Coordinate meeting schedules, book conference rooms, and arrange catering as required
Liaise with the managed services company who support office maintenance
Co-ordinate and order any necessary office supplies
Support health and safety compliance in the office
Maintain records on suppliers and office equipment by working closely with workspaces, operations, and IT departments
Track financial records such as statements and office expenses, working closely with the finance department

Fulltime

Care Home Administrator

Advinia has been providing high quality, person-centred care, specialised for ol...

Location

United Kingdom , Liverpool

Salary:

29120.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Confident, outward-going personality with a sales orientated approach to assist the viewing process
Microsoft Word, Excel and PowerPoint Literate
Excellent written and verbal communication skills.
Highly organised Required Attributes
Ability to manage own time, prioritising work appropriately and working on their own initiative to drive referrals and improve occupancy
Professional appearance
Able to work to tight deadlines
Attention to detail

Job Responsibility

Maintain accurate and complete financial records of the home in line with Company Policies and Procedures, using both computer and manual systems as required.
Prepare and issue regular reports within prescribed timescales.
To process receipts of monies against resident’s accounts and maintain accurate records.
Prepare and submit relevant resident’s financial information to the Finance Department to ensure that invoices are produced accurately and promptly.
Ensure continuity of payroll
Maintain staff attendance records and ensure rotas accurately reflect hours worked.
Maintain complete files for both residents and staff in line with Advinia’s policies and procedures.
Provide administration and secretarial support to the Home Manager e.g., typing, filing, dealing within correspondence etc. in line with prescribed timescales.
Operate and maintain office equipment such as the fax, photocopier and computers calling in external assistance where required.
To answer the telephone, respond to queries from residents and visitors and to re-direct enquiries in a friendly and efficient manner.

What we offer

Free DBS/PVG check
Competitive pay rates
Flexible pay through Wagestream
Employment Assistant programme, including face to face counselling
Paid Family Leave
Professional training and ongoing career progression

Fulltime

Bookkeeper

We are looking for a skilled Bookkeeper to join our team in Sand Springs, Oklaho...

Location

United States , Sand Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 4 years of experience in bookkeeping or a related role
Proficiency in QuickBooks and other accounting software
Strong knowledge of accounts payable (AP), accounts receivable (AR), and bank reconciliations
Familiarity with general ledger management and month-end close processes
Experience with payroll processing and compliance requirements
Ability to prepare accurate financial statements and reports
Understanding of DOT compliance requirements is a plus
Strong organizational and multitasking skills with attention to detail

Job Responsibility

Maintain accurate financial records, ensuring all transactions are properly documented
Process accounts payable (AP) and accounts receivable (AR) in a timely and efficient manner
Perform bank reconciliations to ensure consistency between financial records and bank statements
Manage payroll processing and ensure all employee payments are accurate and compliant
Oversee the general ledger, ensuring all entries are correct and up to date
Prepare and deliver monthly financial statements for review and analysis
Assist with month-end closing processes, ensuring all tasks are completed on schedule
Handle receptionist duties as needed, including answering calls and managing correspondence
Monitor compliance with Department of Transportation (DOT) regulations
Support financial audits by providing necessary documentation and reports

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Receptionist/Administrative Assistant

Leading Real Estate brokerage firm seeks to hire a Temp Reception/Admin for thei...

Location

United States , Palm Beach

Salary:

19.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent
may consider candidates without a degree given applicable work experience
1+ years of experience in a customer centric business environment with administrative duties
Proficiency in Microsoft Office Suite
Excellent interpersonal skills both verbal and written
Diligent with excellent organization skills
Ability to interact with both internal and external customers at all levels
Professional demeanor and ability to defuse difficult situations in a calm manner
Ability to prioritize and be flexible with changing business needs in a high-paced team environment
Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs)

Job Responsibility

Answer and screen calls, take accurate messages, and provide information to callers using the main switch board at the front desk
Meeting and greeting staff, agents and office visitors
Calendar management for multiple conference rooms
Order, maintain, and restock inventory of office supplies, beverages and kitchen supplies
Back up to the Office Services Coordinator with processing outgoing USPS mail, UPS and messenger services
Prepare and type board packages, mailing labels, and other documentation
Provide general admin duties, such as, typing, filing, copying, faxing, mailings, etc
Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed
Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment as needed
Be proficient in all Corcoran’s proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation

Fulltime

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Finance Department Receptionist

Job Description

Job Responsibility

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