Finance & Business Support Administrator

• Produce and circulate monthly payroll sheets and assist when required in setting up salary payments
• Assist with compilation and payment of Foster Carer payments
• Daily admin of pre paid cards including checking receipts and maintaining cash balances
• Produce sales invoices for all companies and follow up any discrepancies
• Process purchase ledger invoices in accordance with procedures and set up pay runs as required
• Ensure all invoices are paid on time and follow up any discrepancies with customers
• Produce weekly debtors’ reports noting progress
• Assist with preparation for annual audit
• Assist with daily bank reconciliation, including matching receipts, identifying unknow payments and flagging discrepancies
• Assist in maintaining the fixed assets register, registering new assets and ensuring documents are filed correctly
• Support Assistant Accountant in the review and verification of VAT postings to ensure correct coding and compliance with VAT rules
• Checking daily cashflow balances in absence of Assistant Accountant and advising Finance Manager of transfers required
• Check and authorise supplier pay run in absence of Assistant Accountant to make sure all payments match to invoices and all bank details are correct
• Provide reception service on phone/in person including and managing business support in-box during time on reception as and when requested
• Open and record incoming post
• Frank and dispatch outgoing post
• Undertake archiving by scanning and shredding documents
• Deal with any helpdesk tickets raised on telephone issues

• Strong administrative skills with attention to detail
• Ability to work independently and follow procedures
• Excellent communication and organisational skills
• Proficiency in finance systems (knowledge of Xero is a plus)
• Commitment to confidentiality and safeguarding children

Knowledge of Xero

• Work in a friendly and supportive environment
• Be part of a team that promotes the welfare of children and families
• Home based – Hybrid working environment
• Access to Paycare and Employee Assistance Programme
• Contributory Pension
• Sick Pay (after qualifying period)