Finance Assistant

• Process invoices for payment, which includes obtaining invoice approvals, accurately entering invoice information and account coding into accounting software system
• Obtain vendor statements and process unpaid invoices in a timely manner
• Create and maintain vendor packages, including requests for vendor information such as W9’s from a new vendor, receiving and tracking COI information for contractors and vendors
• Serve as a point of contact for vendors and internal clients for inquiries related to accounts payable activity
• Ensure invoices are paid accurately and timely. Effectively monitor and follow up on invoices placed on hold
• Prepare AP aging reports and assist with accruals for month-end close
• Process check disbursement, match vouchers with invoices, submit checks to Director of Finance for approval and signature, and mail disbursement and remittance documentation
• Responsible for creating and maintaining vendor files, as well as ensuring that all accounts payable checks are filed promptly
• Respond promptly to vendor inquiries regarding payment status
• Ensure all expenses are properly recorded in the correct accounting period
• Development and maintenance of excel spreadsheets
• Reconcile Temp Labor time to invoices and coordinate with department heads for time approval and job allocation
• Support the finance team with documentation requests for audits and special projects
• Assist with year-end audit preparation
• Back up support for answering incoming calls
• In addition, work extended and/or irregular hours including nights, weekends, and holidays, as needed
• May perform other duties as assigned

• 1-3 years of related experience in accounts payable
• Associate degree from a two-year college or university with 1-2 years related experience and/or training, or equivalent combination of education and experience
• Basic understanding of accounting principles
• Proficient using Excel and accounting software
• Discretion in dealing with confidential and delicate materials and information
• Must be detail-oriented and extremely organized with the ability to learn new programs and procedures quickly
• Ability to manage multiple priorities, high volumes of invoice processing and meet deadlines in a fast-paced environment
• Process a high standard of integrity and commitment to quality of work
• Strong interpersonal and organizational skills
• Ability to accurately review statistical and other financial records and information
• Operate a personal computer using Windows, Word, Excel, and other standard office equipment
• Experience with an accounting software package is required
• Excellent communication, interpersonal skills, and organizational ability
• Ability to work under above-average pressure in meeting urgent deadlines
• Must be able to prioritize and complete work assignments on a timely basis

medical, dental, vision, life and disability insurance, paid vacation, and 401k plan