Finance and Operations Specialist Job at Wenco (a Hitachi Construction Machinery... (Santiago)

Job Description

The Finance and Operations Specialist support the Chile branch by primarily executing day to day finance activities, while also providing general operational and Human Resources (HR) support. The role ensures compliance, accuracy, and timely delivery of tasks, working closely with centralized Finance and, HR teams as well as the Company's Chile based external advisors.

Job Responsibility

Manage accounts payable end-to-end, including invoice intake, coding, entry into the ERP - Microsoft Dynamics Business Central 365, and vendor payment processing
Maintain accounts receivable processes, including issuing customer invoices in Dynamics 365 and Servicio de Impuestos Internos, tracking collections, and following up on outstanding balances
Ensure accurate and timely SII invoicing and statutory document management, including compliance with local electronic invoicing requirements
Support expense controls and local procurement processes, ensuring appropriate approvals and documentation are maintained
Execute treasury activities, including preparing payment runs, managing local bank accounts, monitoring cash balances, and coordinating with Wenco Canada for funding requirements
Coordinate monthly payroll inputs and validation with WHQ Payroll team and external providers, ensuring accuracy of employee data, timesheets, and supporting documentation
Maintain accurate and complete financial records in ERP, including journal entries, account reconciliations, and supporting documentation
Support month-end close activities, including preparing reconciliations, variance explanations, and required schedules for WHQ Finance
Coordinate with external advisors on tax compliance, statutory filings, and regulatory matters, ensuring required information is complete, accurate, and submitted on time
Support audit and compliance activities by preparing supporting documentation and responding to information requests
Prepare employment documentation using approved templates
Maintain employee records and ensure new hire files are complete and accurately set up in Dayforce
Support employee onboarding and offboarding processes, including coordination and delivery of new hire orientations and administrative support for employee exits
Act as a key member of various HR-related committees
Coordinate vacation and medical leave processes with external providers
Liaise with centralized HR team on employee relations matters, policy application, and compliance
Perform other ad hoc HR duties as required by the centralized HR team

Requirements

Experience in finance operations and HR administration
High attention to detail and compliance
Ability to work with centralized/global teams
Strong understanding of Chilean employment regulations and practices including payroll coordination, statutory benefits, and basic employee lifecycle processes (an asset)
Professional discretion and judgment
Fluent English language (spoken/written) required due to regular collaboration with global stakeholders
3–5 years of hands-on accounting experience, including accounts payable, accounts receivable, and treasury duties
Strong working knowledge of Chilean accounting practices and SII processes
Intermediate to advanced proficiency in Excel, including practical use in reconciliation and data analysis
Experience with ERP systems, with familiarity in Dynamics 365 considered an asset
Experience supporting HR administrative processes, including onboarding/offboarding and employee record maintenance
Ability to coordinate with global HR teams on employment contracts, benefits, and local compliance requirements
Working knowledge of accounting standards
IFRS considered an asset
Understanding of payroll processes and experience coordinating with external payroll providers
Knowledge of corporate tax regulations is an asset
Experience working in a small team or standalone role, with ownership of end-to-end local accounting processes

Nice to have

Strong understanding of Chilean employment regulations and practices including payroll coordination, statutory benefits, and basic employee lifecycle processes
Experience with ERP systems, with familiarity in Dynamics 365
Working knowledge of accounting standards
IFRS
Knowledge of corporate tax regulations

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