Finance Administrative Assistant

• Maintain harmonious and professional relationships with all departments, owners and Home Office
• Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct
• Conduct self in a professional manner at all times
• Receive, direct or determine action required on all telephone inquiries whenever they are not independently handled
• Assist in other areas of the accounting office as needed
• Establish and maintain files on all hotel licenses, contracts, leases and agreements
• Maintain an inventory of all necessary forms, stationery and related office supplies for the Finance Office and as needed for the entire hotel/resort
• Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance
• Oversee active contracts to ensure compliance with terms, timely renewals, pending obligations, and proper documentation
• Develops and updates draft versions of contract-related projects
• Performs the daily extraction, validation, and upload of electronic invoices into the accounting system
• Conducts weekly reconciliations between Satcom system data and iScala financial records
• Performs a monthly audit of all petty cash funds
• Carries out a structured reconciliation between electronic invoice system and purchase order systems
• Participates in and validates monthly F&B inventory processes
• Generates monthly invoice reports for assigned entities
• Supports periodic reviews of fixed assets
• Maintains up‑to‑date records of policies and patents
• Coordinates insurance policy renewals
• Supports the tracking and validation of CAPEX expenditures
• Monitors and processes internal requests related to legal and compliance documentation
• Provides documentation, data extracts, and follow-up for internal corporate audit processes
• Assists with external audit activities
• Performs supplementary administrative or accounting‑related tasks as defined by management

• Excellent written and verbal communication skills
• Ability to prepare and deliver reports, effective presentations and to facilitate meetings
• Apply an ethical approach to influence the outcome of situations
• Plan and monitor duties to ensure effective and efficient use of all available resources
• Strong interpersonal and relationship building skills to work with peers, superiors and clients
• Serve as a role model for others by demonstrating appropriate business conduct and ethical principles
• Work in a safe, prudent and organized manner
• Working technical knowledge of generally accepted accounting principles and all corporate policies and procedures
• Knowledge of and the ability to operate computer equipment and excellent Microsoft Office software and computer skills
• Ability to read, write and speak English
• Must be willing to work a flexible schedule
• Must be able to work with confidentiality and display good discretion

iScala, Facto, Simphony and Opera systems knowledge

• Competitive Salary, wages, and a comprehensive benefits package
• Excellent Training and Development opportunities
• Employee Discount for stays at any Four Seasons worldwide
• Complimentary Dry Cleaning for Employee Uniforms
• Complimentary Employee Meals
• Transportation