Finance & Administration Manager Job at Robert Half (Virginia Beach)

Job Description

We are looking for a Finance & Administration Manager to support a growing manufacturing and e-commerce business in Virginia Beach, Virginia. This role combines financial oversight with operational, administrative, and compliance support, making it ideal for someone who is comfortable managing multiple priorities in a dynamic environment. The successful candidate will help strengthen day-to-day business processes, provide reliable financial insight, and keep essential administrative functions running smoothly as the organization continues to expand.

Job Responsibility

Direct daily accounting activities, including payables, receivables, ledger upkeep, and account reconciliations to maintain accurate financial records
Produce budgets, forecasts, cash position updates, and regular financial reports using QuickBooks and related tools
Review business and operational data to uncover efficiency gains, control costs, and support stronger financial performance
Work closely with company leaders to guide planning, spending decisions, and resource prioritization across departments
Organize year-end financial documentation and coordinate required materials for external review and audit support
Provide administrative support for manufacturing and e-commerce operations by coordinating purchasing, vendor communication, and supply-related activities
Monitor inventory records and assist with process improvements that enhance workflow, scalability, and day-to-day execution
Oversee payroll administration, employee file maintenance, onboarding coordination, and other core HR support activities
Maintain compliance with employment requirements, business licenses, permits, insurance policies, and facility-related vendor obligations
Serve as the main point of contact for office and production site needs, including maintenance, utilities, supplies, and landlord or service provider coordination

Requirements

At least 3 years of experience in accounting, bookkeeping, office administration, operations support, or a similar business management role
Demonstrated ability to manage full-cycle bookkeeping, including accounts payable, accounts receivable, general ledger activity, and bank reconciliations
Hands-on experience preparing financial statements, budgets, forecasts, and performance reports
Strong proficiency with QuickBooks as well as Excel and/or Google Sheets for financial analysis and record management
Background supporting manufacturing, distribution, e-commerce, or other product-based environments is preferred
Working knowledge of payroll processes, HR administration, compliance practices, and business insurance coordination
Familiarity with inventory tracking, purchasing workflows, point-of-sale or related business systems is highly desirable
Bachelor’s degree in Finance, Accounting, Business Administration, Operations, or a related field is preferred

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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