CrawlJobs Logo

Finance Admin

United States, San Mateo · Job Posted January 25, 2026
Apply Position
Job Link Share

Job Description

We are looking for a skilled Finance Admin to join our team in San Mateo, California on a part-time basis. This long-term contract position offers an excellent opportunity to contribute to financial operations and administrative tasks within a dynamic organization. The ideal candidate will have a strong background in accounting and finance, coupled with the ability to handle multiple responsibilities efficiently. The hours may fluctuate from 8 hours per week to 25 hours per week. This requires onsite work in San Mateo and the duration of assignment may go through July 2026.

Job Responsibility

  • Monitor and track organizational expenses to ensure accurate reporting
  • Collaborate closely with the Bookkeeper to review and approve bills
  • Manage cash flow processes, including invoicing, receiving funds, and recording donations or grants
  • Handle incoming physical mail and maintain accurate document filing through scanning and organization
  • Conduct bank reconciliations using platforms such as major financial institutions and Charles Schwab
  • Process accounts payable and accounts receivable transactions in QuickBooks
  • Ensure proper coding of invoices for accurate financial documentation
  • Support financial reporting and provide administrative assistance as required
  • Utilize company-provided equipment with dedicated technical support to maintain efficient operations

Requirements

  • A minimum of 5 years of experience in accounting or finance-related roles
  • Proficiency in managing accounts payable and accounts receivable processes
  • Strong skills in bank reconciliation and financial tracking
  • Advanced knowledge of QuickBooks for financial management tasks
  • Ability to accurately code invoices and maintain detailed financial records
  • Familiarity with banking platforms such as major financial institutions and Charles Schwab
  • Strong organizational skills for handling mail, scanning, and filing documents
  • Excellent communication and collaboration abilities to work effectively with team members

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • free online training

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Similar Jobs for

Finance Admin

8 matching positions

Commercial Finance Admin

Ecolab is a global leader in water, hygiene, and energy technologies, dedicated ...
Location
Location
Poland , Kraków
Salary
Salary:
Not provided
edgertondental.co.uk Logo
Edgerton Dental Clinic
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Fluent English, another European language as an asset
  • Degree in business, finance, accounting, economics, or related field
  • Preferred 2+ years of financial processes experience
  • Knowledge of Microsoft Office and SAP
  • Ability to work under time pressure
  • Communication skills and ability to work in a multinational environment
  • Ability to handle processes and driving process improvements independently
Job Responsibility
Job Responsibility
  • Price execution, planning & tracking
  • Price review and governance
  • Rebate agreement set-up and settlement support
  • Master data support
  • General deal administration and customer contract database maintenance
  • Providing instructions to Shared Services teams on execution
  • Data consolidation for reporting and projects
What we offer
What we offer
  • Attractive salary (Base pay & Variable Plan) and benefits package (private medical care, life insurance, stock purchase, lunch subsidy, sport cards)
  • Flexible working arrangements with hybrid model of work (approx. 60% from the office and 40% from home)
  • Matrix Organization: Thrive in our matrix organization, working across Europe with various teams and cultural backgrounds
  • Collaborative Environment: Strong teamwork and diverse interactions
  • Development Opportunities: Personalized plans with rapid progression
  • Versatile Career Paths: Professional growth supported by active committee for different career levels
  • Supportive Culture: High employee satisfaction and responsive feedback
  • Learning and Innovation: Continuous learning and technical training incl. subject matter experts’ trainings, soft skills and management trainings and LinkedIn learning
  • Relocation Support: Assistance for international candidates and candidates living outside of Krakow
  • Social events such as family events and charity auctions
  • Fulltime
Read More
Arrow Right

Business Admin & Finance Assistant

Job Title: Business Admin & Finance Assistant (Part-Time, Maternity Cover) Locat...
Location
Location
United Kingdom , Liverpool
Salary
Salary:
15000.00 - 20000.00 GBP / Year
dynamicsearch.co.uk Logo
Dynamic Search Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experienced in finance administration (payroll, invoicing, budgeting, or similar)
  • Highly organised with strong attention to detail, particularly with financial data
  • Proactive and able to manage your own workload and deadlines
  • A confident communicator who can work with stakeholders at all levels
  • Trustworthy and discreet when handling sensitive financial information
  • Comfortable using financial systems, spreadsheets, and digital tools
  • A positive team player with a flexible, can-do attitude
Job Responsibility
Job Responsibility
  • Support end-to-end payroll processes, ensuring accuracy and timely delivery
  • Assist with budgeting and financial tracking, including monitoring spend against forecasts
  • Maintain and update financial records, including income, expenditure, and reconciliations
  • Raise and manage invoices, track payments, and follow up on outstanding balances
  • Assist with preparation of monthly P&L reports and financial summaries for leadership
  • Liaise with external accountants and support with reporting requirements
  • Ensure compliance with internal financial processes and controls
  • Manage diaries and appointment scheduling for directors
  • Oversee day-to-day office management, including stationery and supplies
  • Coordinate internal admin processes to ensure smooth business operations
What we offer
What we offer
  • Hybrid working (3 days in office, 2 from home)
  • A vibrant office in Liverpool city centre (Castle Street)
  • A supportive, collaborative team environment
  • Incentive trips to Ibiza, Dubai, and more
  • Opportunity to progress into a full-time role
  • Exposure to key financial and operational areas of the business
  • A fast-paced, growing business with strong career development potential
  • Parttime
Read More
Arrow Right

Finance Admin - Dallas Baptist University

The Administrative Support Worker Lead is responsible for assisting management w...
Location
Location
United States , Dallas
Salary
Salary:
Not provided
aramark.co.uk Logo
Aramark UK
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma or equivalent
  • some college preferred
  • 2+ years administrative support experience
  • Excellent written/interpersonal communication and organizational skills
  • Proficient in Excel and Word
  • Ability to optimally connect with employees
  • Ability to work quickly and efficiently
  • Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software
Job Responsibility
Job Responsibility
  • Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
  • Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
  • Greets customers, clients, and employees
  • answers inquiries or directs calls where necessary
  • Schedules meetings
  • Maintain office memos and informative postings
  • Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
  • Fulltime
Read More
Arrow Right

Finance & Admin Specialist

FOUR PAWS is the global animal welfare organisation for animals under direct hum...
Location
Location
Kosovo , Prishtina
Salary
Salary:
Not provided
four-paws.org Logo
FOUR PAWS International
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience working as a Finance & Admin Specialist for international NGOs or relevant corporate sector experience
  • Relevant qualification or proven work experience
  • Strong verbal English skills
  • Willingness to travel, as well as a valid driver’s license
  • Strong leadership and collaboration skills
  • Passion for animal welfare and FOUR PAWS’ vision and mission
Job Responsibility
Job Responsibility
  • Overseeing all financial and administrative operations, ensuring compliance with FOUR PAWS policies and local regulations
  • Managing budgeting, forecasting, cost control, and preparing timely financial reports
  • Monitoring expenses and ensuring cost-effectiveness and adherence to internal guidelines
  • Administer petty cash, invoices, and coordinate financial reporting with the external accounting company
  • Coordinating payroll and reviewing employee payments for accuracy and legal compliance
  • Managing day-to-day office operations, contracts, documentation, archiving, and inventory control
  • Arranging travel, accommodation, visas, and work permits for staff and visitors
  • Supporting recruitment, onboarding, and offboarding processes in cooperation with HR-HQ
  • Maintaining and updating employee records, contracts, HR databases, and time/leave management systems
  • Ensuring HR administration complies with labour laws and internal policies
What we offer
What we offer
  • The opportunity to truly contribute to global animal welfare
  • A multinational team with the spirit of being ONE FOUR PAWS
  • An eLearning onboarding platform
  • Fulltime
Read More
Arrow Right

Finance Admin Assistant

We're recruiting a detail‑driven Finance Admin Assistant to support a busy comme...
Location
Location
United Kingdom , Brighton
Salary
Salary:
14.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong numerical and analytical skills
  • Confident Excel user, including pivot tables and formulas
  • Highly organised with excellent attention to detail
  • Comfortable working with large volumes of data
Job Responsibility
Job Responsibility
  • Produce and maintain Excel‑based reports using large data sets
  • Build and update pivot tables to support performance analysis
  • Use formulas on data
  • Support weekly and monthly reporting with accurate, auditable data
  • Assist with reconciliations across systems and spreadsheets
  • Investigate variances and discrepancies, escalating issues where needed
  • Track movements, adjustments and balances with a strong control mindset
  • Support forecasting and planning using historical data
  • Maintain tracking files, commitment documents and reporting logs
  • Maintain accurate data across internal systems
  • Parttime
Read More
Arrow Right

Finance Admin Assistant

Cooper Parry Finance Recruitment are supporting a not‑for‑profit organisation in...
Location
Location
United Kingdom , Aberdeen
Salary
Salary:
Not provided
hutcheonmearns.co.uk Logo
Hutcheon Mearns Ltd
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Has experience in finance administration or a similar support role
  • Is highly organised with strong attention to detail
  • Communicates clearly and confidently
  • Is comfortable managing routine finance tasks and juggling priorities
Job Responsibility
Job Responsibility
  • Managing the finance inbox and responding to queries
  • Processing invoices and supporting general finance administration
  • Data entry and maintaining accurate financial records
  • Liaising with the external finance provider
  • Supporting wider finance duties as required
What we offer
What we offer
  • Flexible around working days and times
  • Aberdeen City Centre location with parking
  • Parttime
Read More
Arrow Right

International Finance Admin

We are looking for a detail-oriented and reliable International Accounts Payable...
Location
Location
Thailand
Salary
Salary:
Not provided
wearesocial.com Logo
We Are Social
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Accounting, Finance, or related field
  • Minimum 2 years of AP experience in a multinational or regional shared services environment
  • Demonstrate excellent communication skills, both written, reading and verbal in both English and Thai
  • Comfortable working with multi-currency and cross-border transactions
  • Highly organized, detail-oriented, and deadline-driven
  • Ability to work collaboratively across time zones and cultural backgrounds
  • HUSTLE spirit
Job Responsibility
Job Responsibility
  • Processed and recorded international supplier invoices across multiple entities and currencies, ensuring accuracy and compliance with internal policies and tax regulations (e.g., VAT, GST, WHT)
  • Performed 2-way matching of purchase orders and vendor invoices to validate charges before posting
  • Manage and process staff expense claims —Credit card, Weel (virtual debit card) and Uber transactions, including verification of receipts and policy compliance
  • Handled vendor payments via various international payment methods including telegraphic transfer (TT), credit card, and online banking platforms e.g. HSBCnet, ANZ
  • Scheduled and processed weekly payment proposals for approval by the Finance Lead Team
  • Reconciled vendor statements, investigated discrepancies, and resolved payment issues or disputes in a timely manner
What we offer
What we offer
  • Opportunities to work with the best of the best in industry in international environments
  • Performance recognition – Quarterly & Annual Star awards
  • Unlimited of knowledge, you will learn and be part of both culture AU and TH side
  • Training session to uplift your professional and personal skills
  • Here at We Are Social, we empower your growth and support your career journey
  • Flexibility of working hours and work mode
  • Provide with all equipment and software you need to produce amazing work
  • Group Health Insurance
Read More
Arrow Right

Finance & Admin Assistant

Are you a detail-oriented finance professional with a flair for customer service...
Location
Location
United Kingdom , Bristol
Salary
Salary:
25000.00 - 26000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a finance or admin role
  • Strong communication skills and a proactive attitude
  • Excellent attention to detail and organisational skills
  • Confident using CRM systems and Microsoft Office
  • A team player who's always ready to help out
Job Responsibility
Job Responsibility
  • Raising invoices and purchase orders
  • Processing supplier bills and customer payments
  • Onboarding new suppliers and contractors
  • Chasing overdue invoices
  • Managing internal staff expense claims
  • Maintaining and updating the CRM system
  • Handling customer and supplier invoicing queries
  • Producing remittances and maintaining supplier records
  • Arranging surveys and supporting ad hoc admin tasks
What we offer
What we offer
  • Hybrid working - 2 days from home after probation
  • Central Bristol location with great transport links
  • Supportive and inclusive company culture
  • Opportunities for growth and development
  • Fulltime
Read More
Arrow Right