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We are looking for a skilled Finance Admin to join our team in San Mateo, California on a part-time basis. This long-term contract position offers an excellent opportunity to contribute to financial operations and administrative tasks within a dynamic organization. The ideal candidate will have a strong background in accounting and finance, coupled with the ability to handle multiple responsibilities efficiently. The hours may fluctuate from 8 hours per week to 25 hours per week. This requires onsite work in San Mateo and the duration of assignment may go through July 2026.
Job Responsibility:
Monitor and track organizational expenses to ensure accurate reporting
Collaborate closely with the Bookkeeper to review and approve bills
Manage cash flow processes, including invoicing, receiving funds, and recording donations or grants
Handle incoming physical mail and maintain accurate document filing through scanning and organization
Conduct bank reconciliations using platforms such as major financial institutions and Charles Schwab
Process accounts payable and accounts receivable transactions in QuickBooks
Ensure proper coding of invoices for accurate financial documentation
Support financial reporting and provide administrative assistance as required
Utilize company-provided equipment with dedicated technical support to maintain efficient operations
Requirements:
A minimum of 5 years of experience in accounting or finance-related roles
Proficiency in managing accounts payable and accounts receivable processes
Strong skills in bank reconciliation and financial tracking
Advanced knowledge of QuickBooks for financial management tasks
Ability to accurately code invoices and maintain detailed financial records
Familiarity with banking platforms such as major financial institutions and Charles Schwab
Strong organizational skills for handling mail, scanning, and filing documents
Excellent communication and collaboration abilities to work effectively with team members
What we offer:
medical, vision, dental, and life and disability insurance