Filing specialist Job at Toppan Merrill (New York)

Corporate Filing Specialist

Looking for a job that’s anything but boring? As a Corporate Filing Specialist a...

Location

Salary:

18.50 USD / Hour

Corporate Tools

Expiration Date

Until further notice

Requirements

Interest and ability to learn and master the intricacies of business formations and compliance
Strong customer service skills, clear and concise communicator
Organized, detailed and inquisitive
Self motivated, independent learner and critical thinker
Collaborative and coachable
Strong computer skills, job duties are performed almost 100% online

Job Responsibility

Be knowledgeable of and responsible for: forming new companies, registering businesses and filing annual corporate compliance events
Troubleshooting issues with state forms and processes
Helping customers and internal associates with filing related questions

What we offer

100% employer-paid medical, dental and vision for employees
Annual review with raise option
22 days Paid Time Off accrued annually, and 4 holidays
After 3 years, PTO increases to 29 days. Employees transition to flexible time off after 5 years with the company—not accrued, not capped, take time off when you want
The 4 holidays are: New Year’s Day, Fourth of July, Thanksgiving, and Christmas Day
Paid Parental Leave
Up to 6% company matching 401(k) with no vesting period
Quarterly allowance
Open concept office with friendly coworkers
Creative environment where you can make a difference

Fulltime

Senior Payroll Specialist

Are you an experienced payroll professional looking to advance your career with ...

Location

United States , Des Moines

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree or higher with 2+ years of payroll experience, including multi-state processing
Strong knowledge of payroll compliance, tax regulations, and related laws
Proven ability to manage sensitive data with confidentiality and discretion
Analytical mindset with problem-solving skills in a fast-paced environment
Exceptional customer service and communication skills
Technical proficiency in payroll systems and advanced familiarity with tools like Excel

Job Responsibility

Manage and oversee end-to-end payroll processing for a large employee base (including multi-state or international payroll, if applicable)
Ensure adherence to federal, state, and local laws and regulations governing payroll
Generate payroll reports for management and audit purposes while identifying and resolving discrepancies
Manage payroll tax filings, deductions, and reconciliations to ensure accuracy and timeliness
Work with HRIS and payroll/ERP systems (e.g., Workday, UKG, ADP, Ceridian) to troubleshoot issues and streamline workflows
Identify opportunities to optimize payroll processes and implement best practices
Assist employees in resolving payroll-related questions and concerns professionally
Work closely with HR, Accounting, and Finance teams to ensure seamless payroll operations

What we offer

Competitive compensation package, including benefits such as medical, dental, and retirement plans
Opportunities for professional growth and continuing education, including support for certifications and training programs
Collaborative and inclusive team culture that values innovation and excellence

Fulltime

Storage And Backup Specialist

Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way...

Location

India , Bangalore

Salary:

Not provided

Hewlett Packard Enterprise

Expiration Date

Until further notice

Requirements

Technical knowledge on Object, File & Block storage with cloud data management solutions – Installing, Configuring & Troubleshooting of at least 2 of the storage skills Storage, SAN, Compute, Java
Adequate knowledge on HPE storage (Alletra MP, Nimble, 3PAR, Primera, MSA)
Firmware and management experience on above Storage & Servers
Basic Operating Systems Knowledge – Install, configure, administration and troubleshoot RHEL/SUSE
Knowledge on SAN, NAS technologies (Ethernet / iSCSI, FC, FCOE)
Performed routine Performance Analysis, Capacity analysis, security audit analysis reports to customer for necessary planned changes
Troubleshooting performance related issues on HW and Operating system
Should be ready to work in 24x7 rotational shifts and on weekends
Good written and verbal communication skills (Mandatory)
Zeal for going the extra mile to solve customer issues

Job Responsibility

Resolve customer’s issues via the telephone, email or remote sessions
Reproduce issues in-house and responding back in a timely manner
Regular follow ups with customers with recommendations, updates and action plans
Identify and escalate issues in a timely manner to vendor according to Standard Operating Procedures
Leverage internal technical expertise, including peers, mentors, knowledge base, community forums and other internal tools, to provide the most effective solutions to customer issues
Collaborate with other CoE/HW teams in diagnosing and isolating the cause of complex issues
Provide consulting support in his/her area of expertise
Maintain quality on case documentation, SLA timeframes and operational metrics
Performs within the Productivity Measure of the team (scorecard)
Incident Management: Resolve single and cross technology incidents independently

What we offer

Health & Wellbeing
Personal & Professional Development
Unconditional Inclusion

Fulltime

New

File Clerk - AI Trainer

Join our team as a File Clerk - AI trainer and play a pivotal role in shaping th...

Location

India , Noida

Salary:

Not provided

AquSag Technologies

Expiration Date

Until further notice

Requirements

Proven experience as a file clerk, records specialist, or in a related role involving document organization and information management
Strong understanding of alphabetical, numerical, and custom filing systems
Exceptional written and verbal communication skills, with meticulous attention to detail
Demonstrated ability to structure, categorize, and streamline large datasets and records
Comfortable working in remote, cross-functional environments and collaborating via digital platforms
Motivated to help train and improve AI systems with your subject matter expertise
Proficient in using office software and file management tools

Job Responsibility

Serve as a subject matter expert in file management and archival best practices for AI model development
Annotate, review, and structure data sets to train AI systems in categorizing and organizing documents based on alphabetical, numerical, or custom filing systems
Provide detailed feedback on AI model performance and suggest improvements for enhanced accuracy
Simulate real-world filing scenarios and guide AI models in handling edge cases and exceptions
Collaborate with AI engineers and data scientists to refine data labeling protocols and taxonomy
Document processes and maintain clear, comprehensive communication throughout project cycles
Stay current on trends in digital file management and contribute insights to advance AI capabilities

Fulltime

Accounting specialist

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Newman

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Timely and accurate filing of A/R, A/P and G/L related paperwork
Maintenance of filed records, folders, and related annual archiving
Receive and verify expense reports
reconcile expense and other financial reports with account balances and other office records
hold company buyers accountable for providing proper purchase documentation
Review and approve payment for vendors, which may include verification of federal ID numbers to determine payee type (1099 reporting), reviewing and matching purchase orders, and resolving discrepancies
Assists with accounting records and ledgers by reconciling monthly statements and transactions
Answer vendor or customer phone inquiries as needed
Navigate online banking platform to monitor and provide proper cash management
Prepare accounts payable checks (Currently two systems: Sage X3 and AgStar)

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Documentation Specialist

As a Documentation Specialist, you will work with doctors, medical facilities, a...

Location

Dominican Republic; Guatemala; Costa Rica; Mexico; Colombia

Salary:

6.40 - 13.00 USD / Hour

Meadow

Expiration Date

Until further notice

Requirements

2+ years of experience in office administration, deathcare services, or another role involving follow-up and detailed documentation
Comfortable making consistent follow-up calls and navigating busy medical offices while maintaining a courteous, professional, and solution-oriented approach
Able to manage multiple cases at different stages, meet strict filing deadlines, and keep accurate records
Skilled at explaining requirements simply, listening with empathy, and documenting information precisely
Quick to learn and use modern tools like Notion, Slack, and Aircall to stay connected and organized

Job Responsibility

Contact physicians and medical facilities - primarily by phone - to obtain accurate cause-of-death information and required signatures, demonstrating professionalism, persistence, and sensitivity
Review, verify, and document medical information in accordance with state regulations, maintaining precise records and providing timely updates to families and internal teams
Manage multiple cases simultaneously by proactively identifying and resolving delays, and collaborate closely with the Filing Specialist to meet deadlines and ensure families feel supported throughout the process

What we offer

Fully remote: Work from anywhere
PTO
10 Paid Holidays
Paid Training
Global collaboration: Work with teammates around the world
Purpose-driven work: Make a real difference during one of life’s most meaningful transitions
Supportive, growth-minded team: Bring your drive and eagerness to learn
we’ll support you every step of the way
Team & Culture: Learn from experienced leaders and work closely with a founding team that values respect, collaboration, and building a healthy culture alongside a successful business

Fulltime

New

Documentation Specialist

As a Documentation Specialist, you will work with doctors, medical facilities, a...

Location

Philippines

Salary:

4.50 - 7.00 USD / Hour

Meadow

Expiration Date

Until further notice

Requirements

2+ years of experience in office administration, deathcare services, or another role involving follow-up and detailed documentation
Comfortable making consistent follow-up calls and navigating busy medical offices while maintaining a courteous, professional, and solution-oriented approach
Able to manage multiple cases at different stages, meet strict filing deadlines, and keep accurate records
Skilled at explaining requirements simply, listening with empathy, and documenting information precisely
Quick to learn and use modern tools like Notion, Slack, and Aircall to stay connected and organized

Job Responsibility

Contact physicians and medical facilities - primarily by phone - to obtain accurate cause-of-death information and required signatures, demonstrating professionalism, persistence, and sensitivity
Review, verify, and document medical information in accordance with state regulations, maintaining precise records and providing timely updates to families and internal teams
Manage multiple cases simultaneously by proactively identifying and resolving delays, and collaborate closely with the Filing Specialist to meet deadlines and ensure families feel supported throughout the process

What we offer

PTO
10 Paid Holidays
Paid Training
Fully remote: Work from anywhere
Global collaboration: Work with teammates around the world
Purpose-driven work: Make a real difference during one of life’s most meaningful transitions
Supportive, growth-minded team: Bring your drive and eagerness to learn
we’ll support you every step of the way

Fulltime

New

Documentation Specialist

As a Documentation Specialist, you will work with doctors, medical facilities, a...

Location

Jamaica

Salary:

5.00 - 8.40 USD / Hour

Meadow

Expiration Date

Until further notice

Requirements

2+ years of experience in office administration, deathcare services, or another role involving follow-up and detailed documentation
Comfortable making consistent follow-up calls and navigating busy medical offices while maintaining a courteous, professional, and solution-oriented approach
Able to manage multiple cases at different stages, meet strict filing deadlines, and keep accurate records
Skilled at explaining requirements simply, listening with empathy, and documenting information precisely
Quick to learn and use modern tools like Notion, Slack, and Aircall to stay connected and organized

Job Responsibility

Contact physicians and medical facilities - primarily by phone - to obtain accurate cause-of-death information and required signatures, demonstrating professionalism, persistence, and sensitivity
Review, verify, and document medical information in accordance with state regulations, maintaining precise records and providing timely updates to families and internal teams
Manage multiple cases simultaneously by proactively identifying and resolving delays, and collaborate closely with the Filing Specialist to meet deadlines and ensure families feel supported throughout the process

What we offer

PTO
10 Paid Holidays
Paid Training
Fully remote: Work from anywhere
Global collaboration: Work with teammates around the world
Purpose-driven work: Make a real difference during one of life’s most meaningful transitions
Supportive, growth-minded team: Bring your drive and eagerness to learn
we’ll support you every step of the way
Team & Culture: Learn from experienced leaders and work closely with a founding team that values respect, collaboration, and building a healthy culture alongside a successful business

Fulltime

Filing specialist

Toppan Merrill

Location:
United States , New York

Category:
IT - Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 20, 2026

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