Filing specialist Job at Toppan Merrill (New York)

Legal Operations Specialist and Paralegal

ITHAKA's mission is to expand access to knowledge and education around the world...

Location

United States

Salary:

75000.00 - 90000.00 USD / Year

Portico

Expiration Date

Until further notice

Requirements

Four years minimum relevant experience with Conga Contracts for Salesforce CLM
Excellent skills in analytical thinking, specifically the ability to identify and define problems, collect data, establish facts and develop substantial conclusions
Exceptional organizational skills with an excellent sense of priority, urgency, and commitment to deadlines and an ability to listen, get clarification, and respond well to questions
Ability to identify and resolve problems in a timely manner and analyze information skillfully with minimal supervision
Ability to communicate effectively with members of other units in order to support their functions as well as to assist them in supporting the Legal unit
Solid computer skills, including proficiency with Microsoft Office products (Word, PowerPoint and Excel) and Google Suite products (GDocs, GSheets, and Google Slides

Job Responsibility

Serve as an administrator for the legal operations systems used by the Office of the General Counsel, including Conga Contracts, Contracts for Salesforce (CFS), Jira, DocuSign, and other systems as needed
Manage user accounts, handle training and troubleshooting, and communicate substantive changes to users
Perform day-to-day maintenance of template documents, clause libraries, dashboards, reports, inquiries, wizards, etc
Manage onboarding of users, new departments, or subgroups to Conga for Salesforce and, as needed, rework flows for existing CFS participants
Identify and assemble core team members, gather requirements, reconfigure system as needed to meet users' evolving needs, drive new user testing and training sessions
Serve as liaison between Legal, Business Systems, and other subject matter experts and power users of the CFS system
Work with stakeholders to establish phases, priorities, and scheduling of reconfiguring and implementation
Execute migration activities, including collection of data requirements, as well as data cleanup and preparation
Update training syllabi and conduct training sessions, using a variety of training methods to facilitate user adoption for a range of learning styles
Update and create user manuals and training videos

What we offer

medical, dental, and vision plans
employer-paid 10% retirement contribution
paid parental and caregiver leave
22 days of paid time off
11 paid holidays
up to 12 sick days
wellness benefits

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Dallas, Te...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable or a closely related accounting support role
Strong background in invoice processing, invoice entry, and vendor invoice management
Experience coding invoices to the general ledger with a high level of accuracy
Working knowledge of payment methods such as ACH and check processing
Ability to identify and resolve invoice discrepancies, approval delays, and payment exceptions
Proficiency in maintaining vendor files and setting up new vendors within accounting systems
Strong organizational skills with the ability to manage multiple invoices and deadlines efficiently

Job Responsibility

Review, enter, and process vendor invoices while verifying accuracy, approvals, and supporting documentation before payment
Assign correct general ledger codes to invoices to ensure expenses are recorded properly and aligned with accounting standards
Establish new vendor profiles and maintain vendor master data with complete and accurate records
Coordinate payment activity, including ACH transactions and check runs, to support timely disbursement of approved invoices
Investigate invoice discrepancies, missing details, and payment issues by working closely with vendors and internal stakeholders
Reconcile open and outstanding invoices to help maintain accurate payable balances and resolve aged items promptly
Maintain organized invoice files, payment documentation, and related records to support audits and internal controls
Build positive vendor relationships by responding to inquiries and addressing account concerns in a prompt and timely manner

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan

Fulltime

Payroll Specialist

We are looking for a detail-oriented Payroll Specialist to join a construction-f...

Location

United States , Yonkers

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of payroll experience, preferably in the construction industry or a similarly complex environment
Bachelor’s degree in accounting, finance, human resources, or a related discipline is preferred
Hands-on experience managing full-cycle payroll, including union payroll processing and high-volume employee counts
Working knowledge of union agreements, payroll tax regulations, labor laws, and wage compliance requirements
Experience using ADP Workforce Now and maintaining payroll accuracy across multi-state operations
Strong organizational skills with the ability to manage deadlines and prioritize multiple payroll activities
Effective communication skills and the ability to interact professionally with employees and internal stakeholders
High level of discretion and commitment to handling confidential payroll information appropriately

Job Responsibility

Process weekly payroll information for union employees with a high level of accuracy and attention to deadlines
Support bi-weekly payroll preparation for non-union staff, ensuring earnings, deductions, and adjustments are recorded correctly
Review payroll records and payment activity to verify that wages, withholdings, and pay dates align with company and regulatory requirements
Contribute to the completion of quarterly payroll tax filings and related reporting documentation
Respond to employee questions regarding pay, deductions, and payroll records in a clear and helpful manner
Maintain payroll data within applicable systems and ensure employee information is updated consistently
Apply union contract terms, dues requirements, and wage rules when processing payroll for covered employees
Assist with payroll reporting needs for a large employee population in a multi-state environment
Protect sensitive payroll and employee information by following strict confidentiality standards

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

Robert Half is partnering with a growing organization seeking a detail-oriented ...

Location

United States , Vernon-Rockville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in accounts receivable, cash application, billing, or a related accounting function
Proficiency with Excel and accounting systems
Strong attention to detail and accuracy in data entry and payment posting
Ability to research discrepancies and resolve issues independently
Effective written and verbal communication skills for customer interaction
Experience with lien waivers, credit review support, or tax-exempt documentation is a plus

Job Responsibility

Apply incoming customer payments accurately within the accounting system
Prepare and reconcile daily bank deposits related to cash receipts
Process customer credit card transactions in a timely manner
Update and maintain customer billing records and account information
Support accounts receivable follow-up efforts, including direct communication with customers on outstanding balances
Prepare customer lien waivers as needed
Assist with new customer credit reviews and related documentation
Partner with internal teams and customers to resolve payment discrepancies and other issues impacting collections
Compile receivables documentation and support audit requests
Manage electronic filing and record retention for ACH deposits and check payments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a detail-oriented serv...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of full-cycle accounts payable experience in a fast-paced business environment
Demonstrated ability to process invoices, code expenses, and manage payment runs with a high degree of accuracy
Strong written and verbal communication skills, with the ability to work effectively across multiple departments
Proven ability to manage several priorities at once while maintaining careful attention to detail
Advanced proficiency in Microsoft Excel and comfort working across multiple financial and banking platforms
Experience with accounts payable systems and expense management tools
familiarity with Concur is helpful
College-level coursework is preferred
Practical knowledge of invoice processing, check runs, and accounts payable recordkeeping

Job Responsibility

Handle incoming invoices, employee reimbursements, and payment requests by reviewing documentation for accuracy, coding, and approval compliance before entry
Prepare and execute scheduled payment cycles to ensure vendors and other payees are compensated on time and according to company procedures
Support the monthly accounts payable close by reconciling activity, resolving outstanding items, and helping maintain accurate financial records
Organize and maintain payable documentation, including vendor files and insurance certificate records for labor-related suppliers
Partner with external auditors during annual reviews by gathering requested records, answering questions, and providing accounts payable support
Administer 1099 reporting processes by maintaining accurate vendor tax information and assisting with year-end filing requirements
Perform high-volume data entry, document management, and general administrative support related to accounts payable operations
Contribute to additional finance and operational tasks as needed to support departmental objectives and broader business priorities

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Billing Specialist

We are looking for a detail-oriented Billing Specialist to support billing opera...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting billing, invoice reconciliation, or accounts receivable activities in a fast-paced environment
Ability to review statements and billing records for discrepancies, missing documents, and unresolved credits
Familiarity with electronic billing processes, invoice entry, and invoice payment workflows
Strong attention to detail with the ability to manage high volumes of documentation accurately
Proficiency in working with billing or financial systems such as Aderant, Costpoint, or similar platforms
Effective written and verbal communication skills for coordinating with suppliers and internal stakeholders
Comfortable handling administrative case management tasks while maintaining organized and complete records

Job Responsibility

Maintain accurate electronic records by organizing and uploading invoice and credit documentation into the designated filing system
Communicate with suppliers to obtain current account statements and supporting documents needed for billing review
Examine supplier statements to identify overdue items, absent invoices, and outstanding credit information requiring follow-up
Investigate discrepancies by requesting missing billing records or credit copies and ensuring all documentation is properly retained
Review distribution center case activity involving supplier credits and determine which items are ready for resolution
Confirm whether non-applicable cases can be closed based on internal notes and documented case history
Attach credit documentation to applicable cases so that downstream processing can be completed without delay
Update case records with clear notes and close eligible items in accordance with established administrative procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to join a high-volume,...

Location

United States , Canton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable with hands-on involvement in full-cycle AP processing
Strong working knowledge of invoice coding, account coding, and payment processing best practices
Experience handling ACH payments, wire transfers, and routine check run activities
Proficiency with QuickBooks and advanced Microsoft Excel skills for analysis, tracking, and reconciliation
Ability to work effectively in a high-volume environment while maintaining accuracy and meeting deadlines
Solid understanding of core accounts payable principles and financial recordkeeping
Comfortable using accounting systems and learning new tools in a technology-driven workplace
Strong communication skills and a collaborative approach to working within a team

Job Responsibility

Manage the full accounts payable cycle, including invoice receipt, review, processing, and final payment, ensuring accuracy, completeness, and timely execution
Review invoices for proper documentation and assign appropriate general ledger codes in accordance with internal accounting policies and approval procedures
Process vendor payments via ACH, wire transfers, and check runs, ensuring all disbursements are completed accurately and on schedule
Reconcile accounts payable records and research discrepancies, collaborating with vendors and internal stakeholders to resolve issues promptly
Utilize QuickBooks and advanced Excel functions to monitor payment activity, maintain financial records, and assist with reporting requirements
Handle a high volume of accounts payable transactions while maintaining strong attention to detail and consistent processing accuracy
Maintain vendor files, payment histories, and supporting documentation to ensure audit readiness and support financial reviews
Respond to invoice and payment inquiries and work cross-functionally with colleagues to support efficient accounts payable operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Corporate Paralegal – Healthcare

We are partnering with a longstanding and highly respected non-profit healthcare...

Location

United States , Eden Prairie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3-5+ years of experience as a corporate paralegal, contracts specialist, or in a related legal/compliance role
Must have experience with drafting, reviewing, negotiating, and redlining contracts
Familiarity with CLM systems
Experience with healthcare specific contracting, corporate compliance, or nonprofit legal support strongly preferred
Strong attention to detail and ability to manage multiple priorities and deadlines
Familiarity with corporate governance processes a plus
Strong written and verbal communication skills
Ability to collaborate effectively across legal, finance, and operational teams
Interest in supporting a mission-driven, non-profit healthcare organization

Job Responsibility

Draft, review, redline, and support negotiation of healthcare contracts, leases, and other related agreements
Maintain and manage contracts within the organization’s contract management system
Monitor contract renewals, expirations, and ongoing compliance obligations
Assist with development and maintenance of contract templates and RFP documentation
Support corporate filings, business license renewals, and other regulatory submissions
Assist with board and committee meeting coordination, including preparation of materials and minutes
Maintain corporate records, resolutions, and governance documentation
Support compliance reporting processes, including conflicts of interest and HIPAA-related disclosures
Partner with legal, finance, and operational teams to ensure alignment and compliance across functions

What we offer

Medical, Dental, and Vision insurance
Commuter benefits
Generous Paid Time Off (PTO)
Paid Holidays
403(b) retirement plan

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Filing specialist

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