File Project Assistant Job at Robert Half (Marion)

Project Assistant

We are looking for an organized and detail-oriented Project Assistant to support...

Location

United States , Pottstown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 2 years of relevant experience in project coordination or assistance
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational skills with the ability to manage multiple tasks and deadlines
Familiarity with construction-related projects and workflows
Excellent communication skills to liaise effectively with team members and stakeholders
Attention to detail and accuracy in handling documentation and schedules
Ability to work both independently and collaboratively in a hybrid work environment

Job Responsibility

Coordinate and maintain project schedules, ensuring all deadlines and milestones are met
Assist in managing construction project timelines and deliverables with precision
Organize and maintain project-related documentation, including scanning and filing
Support master scheduling efforts to align resources and tasks effectively
Communicate with team members to ensure clarity and alignment on project goals
Monitor project progress and report any delays or issues to management
Collaborate with stakeholders to streamline workflow and enhance project efficiency
Manage administrative tasks to support the overall project execution
Utilize Microsoft Office tools to create and update reports, schedules, and project documentation

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Assistant Project Manager

Assistant Project Manager position at MGAC, a global boutique consultancy. The r...

Location

United States , San Antonio

Salary:

85000.00 - 105000.00 USD / Year

MGAC

Expiration Date

Until further notice

Requirements

Excellent organizational, problem-solving, verbal, written, and interpersonal communication skills
Strong proficiency in Microsoft Office, especially Excel (data entry, management, reconciliation, and quality control), Word, and PowerPoint
Experience creating spreadsheets, tools, or templates to support project management and budget tracking
Bachelor’s or Associate degree preferred
relevant experience considered
2+ years of experience in construction, project controls, accounting, or a related field preferred
Basic understanding of construction operations such as cost tracking, scheduling, estimating, or document control
Demonstrated ability to follow through on tasks, maintain meticulous records, and uphold consistent processes
Positive, proactive attitude with strong customer service orientation
Ability to work collaboratively and contribute to team success

Job Responsibility

Support the Controls Manager and project management team on a large, multi-phased project by coordinating documentation, processing invoices, and maintaining accurate financial and project records
Assist with the preparation, review, and submission of invoices, purchase orders, financial commitments, and supporting documentation to the client’s internal accounting team
Maintain organized project files, including drawings, meeting notes, change orders, logs, reports, and other documentation that reflects project progress
Coordinate project schedules, meetings, and calendars
attend meetings and prepare meeting notes as needed
Support the development of monthly client reports, including data validation and coordination with multiple team members
Communicate with owners, architects, contractors, and vendors as needed to support project activities
Assist in general project coordination, internal/external communications, and team organization
Contribute to a collaborative and high-performing team environment by identifying and removing barriers to success
Manage multiple tasks and deadlines in a fast-paced environment while maintaining accuracy and attention to detail

What we offer

401(k) matching up to 8%
Health, Rx, Dental, and Vision Insurance Plans
Basic Life Insurance
AD&D Insurance
Voluntary Life / AD&D Insurance
Short-Term + Long-Term Disability
Paid Parental Leave
Flexible Spending Plans
Tuition Reimbursement
Cell Phone Reimbursement

Fulltime

Project Assistant

We are looking for a detail-oriented Project Assistant to support the successful...

Location

United States , Dorchester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in basic office skills, including data entry and document preparation
Strong organizational and time management abilities
Excellent verbal and written communication skills
Ability to work independently and handle multiple tasks simultaneously
Familiarity with office software such as Microsoft Office Suite
Attention to detail and commitment to accuracy
Prior experience in an administrative or project support role is a plus

Job Responsibility

Coordinate and manage schedules, meetings, and project timelines to ensure on-time delivery
Provide administrative support such as data entry, document preparation, and file organization
Assist in tracking project progress and updating relevant stakeholders on key milestones
Respond to inquiries and act as a point of contact for project-related questions
Prepare reports and summaries to support project decision-making processes
Collaborate with team members to streamline workflows and improve efficiency
Maintain accurate records and documentation for reference and compliance purposes
Perform general office duties such as handling correspondence and organizing supplies

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Technical Project Assistance / Secretary

Location

Spain , Valencia

Salary:

Not provided

THOST Projektmanagement GmbH

Expiration Date

Until further notice

Requirements

Successfully completed commercial or technical education
At least 3 years of professional experience in the field of assistance or secretarial services, preferably in the area of major projects
Excellent knowledge of MS Office (especially Word, Excel, PowerPoint, Outlook)
Excellent English language proficiency, incl. in business contexts
High affinity to software tools used (e.g. Smart Sheet, cost-database-system) desirable
Organisational talent, strong team and communication skills, confident personal skills, customer orientation, flexibility, and ability to work independently

Job Responsibility

Support of the project management team
Handling of telephone and written correspondence as well as taking minutes
Preparation and follow-up of external and internal appointments and meetings
Independent organisation of the secretariat
Task management
Data management & document management /administration project filing
Order management, purchase requisitions

What we offer

Participation in interesting, challenging and future-shaping projects nationally and internationally
Flexible working hours
Targeted further development of your methodological toolset and personal competencies
Distinctive team atmosphere within our family-owned company
Holistic climate protection policy

Assistant Project Manager

This position is a Construction, Design, and Development based position that pro...

Location

United States , Bonita Springs

Salary:

Not provided

Rittenhouse Village At Michigan City

Expiration Date

Until further notice

Requirements

Must possess fluent computer skills in Outlook, Word, Excel, Power Pointe and other Microsoft based software
Most possess the ability to work with web-based software systems like Sharefile and Dropbox
Proven ability to manage multiple projects/activities in a dynamic fast pace environment
Strong basis of knowledge in project scope development, design, construction, and project management
Knowledge of construction practices, procedures, design, and materials
Office experience
documentation skills, telephone skills, attention to detail, thoroughness, dependability, written and verbal communication skills, collaboration skills
Must be able to travel up to 20%

Job Responsibility

Organizing and filing of all project documentation
Provide recordkeeping to create and maintain comprehensive project documentation on all plans, reports, and other related documents
Order and Archive Digital Blueprints & Schematics for Future Access
Track project related documentation
including RFI’s / Submittals, Permits, Plan Revisions, Budgets, Pay Applications, Bids, Contracts, Invoices, and Change Orders
Assists in preparation of monthly project status reports on all construction and design projects
Coordinate and document meeting / timeline updates as required for the duration of project(s)
Initiate internal invoices for both Discovery Development and Discovery Design Concepts to Communities and/or Equity Funding Group to obtain payments as needed based on project specifics
Schedule meetings, conference calls, monthly coordination meetings, etc
Provide duties as required for execution of Special Projects

What we offer

medical
dental
vision
life and disability insurances
paid time off
paid holidays
401(k) plan with company match
Employee Assistance Program
accident insurance policies

Fulltime

Project Assistant

We are looking for a detail-oriented Project Assistant to join our team on a con...

Location

United States , Belmont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a similar role, preferably in the real estate, construction, or property management industry
Proficiency in Microsoft Excel, Word, and Outlook
Strong organizational skills with the ability to manage multiple tasks and deadlines
Excellent communication skills, both written and verbal
Ability to work independently while taking direction effectively
Familiarity with data entry and report generation processes
Customer service experience, particularly in vendor coordination, is a plus
Availability to work onsite five days a week with some flexibility in start times

Job Responsibility

Organize, update, and maintain bid proposals and scope of work documentation on a regular basis
Coordinate communication with vendors, ensuring timely responses and efficient scheduling
Schedule vendor visits and ensure all project timelines are adhered to
Generate and analyze reports using software tools
training will be provided if necessary
Utilize Excel spreadsheets to track and manage project-related data effectively
Support accounting processes by assisting with invoice preparation and submissions
Conduct occasional site visits to document property damages, including taking photographs
Collaborate with team members to ensure smooth project workflows and operations
Maintain organized digital and physical files to ensure easy access to project documents

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Project and A/P Accounting Assistant

Location

United States , Berkeley

Salary:

30.00 - 40.00 USD / Hour

MIG

Expiration Date

Until further notice

Requirements

Associate’s degree in any field
Relevant experience in accounting (required)
Experience with and understanding of applications of Federal Accounting Rules, billing A/R management and supporting projects in professional services consulting and design-build contracts is preferred
Software proficiency in accounting software (Deltek or similar), Word and Excel (required)
Excellent skills in written and verbal communication for internal team communication as well as external client communication
High level of integrity and trust, which references can verify
Professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
Detail-oriented and can complete tasks accurately (attention to detail and accuracy are vital to this role)
Proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others

Job Responsibility

Collaborative Teammate: work as part of a cross-office, cross-discipline team of professional planners, designers, and technical staff
Dual Role: firmwide resource and have an integral role in the company’s accounting and related administration
Project Accountant duties (40% of time): day-to-day project accounting transactions
Project accounting/invoicing/project billing: Generate monthly invoices
coordinate with PMs and Principals
submit invoices to client
process subconsultant A/P invoices
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
tracking for signatures and end dates

What we offer

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical, dental, vision, FSA, and HRA with employer contributions
401K matching

Fulltime

Executive Assistant and Special Projects Officer

The Executive Assistant & Special Projects Officer provides professional, high-l...

Location

United States , Gluckstadt

Salary:

Not provided

Mississippi Municipal League

Expiration Date

Until further notice

Requirements

Bachelor’s /Associate’s degree in public administration, communications, business, marketing, or a related field and two (2) years of experience in administrative support, event coordination, communications, or municipal/government work preferred
Any equivalent combination of education and experience substituting one (1) year of successfully completed college education (30 semester hours) for one (1) year of the required work experience
Principles and practices of effective customer service and customer-oriented telephone etiquette able to meet and deal with the public tactfully and courteously both in-person and over the telephone
Considerable knowledge of modern office practices, administrative practices, and procedures, including file and document management procedures and practices
Considerable knowledge of the occupational hazards involved in the work and the proper safety precautions for the safe performance of the job
Ability to understand and follow oral and written instructions
and ability to compose effective working relations as necessitated by work assignments
Able to prioritize and make competent decisions while working on multiple tasks and/or projects
Ability to learn applicable state codes and regulations
research state statutes, attorney general opinions, cases, and other legal memorandums as needed

Job Responsibility

Provide direct administrative assistance to the Mayor, including scheduling, correspondence, meeting preparation, and recordkeeping
Manage calendars, appointments, and travel arrangements for the Mayor and coordinate logistics for meetings and special functions
Prepare reports, memos, and presentations as requested
Maintain confidentiality and discretion with sensitive and privileged information
Draft press releases, announcements, social media posts, and other public-facing communications on behalf of the Mayor’s Office
Serve as a point of contact for citizen inquiries, ensuring professional, timely, and courteous responses
Coordinate with city departments to gather and distribute accurate information about city programs, events, and initiatives
Assist with website and social media content management, ensuring consistency in messaging and branding
Plan and execute official City of Gluckstadt events, including ribbon cuttings, community celebrations, town halls, and civic recognition ceremonies
Collaborate closely with the Mayor and department heads on special projects and initiatives, including commemorations, youth programs, and intergovernmental collaborations

Fulltime

File Project Assistant

Robert Half

Location:
United States , Marion

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 18, 2026

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File Project Assistant

Robert Half

Location:United States , Marion

Category:Office Administration

Contract Type:Not provided

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Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:March 18, 2026

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