File Project Assistant Job at Robert Half (Marion)

Temporary File Digitization Project Assistant

A company transitioning to a paperless environment is seeking a detail-oriented ...

Location

United States , Miami Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative, clerical, or data entry experience preferred
Strong attention to detail and organization skills
Comfortable working with scanners, computers, and Microsoft Office
Ability to work in a fast-paced environment and meet deadlines
Reliable and able to start immediately

Job Responsibility

Scan and digitize paper files and documents
Organize electronic records and folders accurately
Upload and index files into the company database/system
Review documents for completeness and quality control
Maintain confidentiality of sensitive information
Assist with general clerical and administrative support as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Project Assistant

We are looking for a Data Entry Clerk to support a non-profit organization in Mi...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven reliability and a consistent ability to follow through on assigned work
Strong attention to detail with a careful approach to reviewing records, documents, and data
Clear written and verbal communication skills for working with staff, leadership, and outside contacts
Ability to learn new processes and systems quickly in a fast-moving environment
Strong organizational skills with the ability to manage multiple tasks and priorities effectively
Advanced Microsoft Excel skills, including reporting, spreadsheet management, data analysis, and pivot tables
Experience using SharePoint, Salesforce, and Microsoft Office applications in an administrative or project support setting

Job Responsibility

Provide day-to-day administrative and project support to several departments, helping teams stay organized and on schedule
Coordinate a wide range of follow-up tasks and special assignments designed to improve workflow efficiency and reduce backlogs
Review and organize files and shared documents in SharePoint so staff can quickly locate needed information
Audit employee records to confirm required documentation is complete, including current job descriptions and related personnel materials
Prepare, maintain, and analyze spreadsheets in Microsoft Excel, using tools such as pivot tables, reporting functions, and structured data tracking
Assist with information management and data updates across platforms such as Salesforce and other Microsoft applications
Communicate clearly with internal staff, leadership, and external partners to gather information, provide updates, and support project needs
Help manage timelines, track progress on assignments, and ensure details are handled accurately from start to finish

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Project Assistant

We are looking for a highly organized Project Assistant to support construction-...

Location

United States , Braintree

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong administrative support skills
customer-focused approach
ability to contribute to multiple project priorities in a fast-paced environment
experience supporting construction projects or working in a project coordination or project assistant capacity
ability to manage timelines and maintain organized schedules across multiple active tasks
working knowledge of master scheduling practices and general project management principles
proficiency in scanning, organizing, and maintaining project documentation with strong attention to detail
strong customer service and communication skills, with the ability to interact professionally with various stakeholders
ability to prioritize responsibilities, stay organized, and work effectively in a deadline-driven environment

Job Responsibility

Coordinate project timelines and track key milestones to help keep construction assignments moving according to plan
Maintain and update master schedules, ensuring project teams have accurate information on deadlines, activities, and progress
Organize, scan, and file project records so that documentation remains complete, accessible, and up to date
Provide day-to-day administrative support for project management activities, including meeting preparation, status tracking, and follow-up tasks
Communicate with internal teams, clients, and vendors to relay updates, answer routine questions, and support a high level of customer service
Assist with monitoring construction project activities by gathering information, identifying scheduling gaps, and escalating issues when needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Project Assistant

We are looking for a Project Assistant to support a short-term Contract assignme...

Location

United States , Doraville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting document scanning or records management activities
Ability to organize tasks and assist with short-term project coordination
Comfortable guiding staff through the use of imaging or scanning software
Strong communication skills for working with internal teams and responding to questions
High attention to detail when documenting processes and handling files
Availability to complete a short-term assignment totaling approximately 6 to 16 hours

Job Responsibility

Coordinate day-to-day activities for a scanning project to help keep tasks on schedule and organized
Observe and document the existing workflow to create a clear record of current procedures
Provide hands-on support to staff members as they scan documents into the imaging system
Communicate with team members to answer questions and resolve basic issues during the project
Track project progress and report updates on completed scanning activities
Help maintain accurate handling and organization of scanned materials throughout the assignment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Project Assistant

We are looking for a detail-oriented Project Assistant to support marketing and ...

Location

United States , Twin Falls

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting projects in an administrative or coordination capacity
Ability to manage timelines and keep multiple tasks organized in a fast-paced environment
Familiarity with scanning, document handling, and maintaining accurate digital records
Working knowledge of project management processes and day-to-day task coordination
Comfort using mobile devices such as an iPhone for communication and project support
Experience with Dropbox or similar file-sharing platforms
Strong attention to detail and dependable follow-through on assigned responsibilities

Job Responsibility

Coordinate project schedules and monitor deadlines to help ensure tasks are completed on time
Prepare, organize, and scan project documents so records remain accurate and easy to access
Support project management activities by tracking progress, updating status information, and following up on open items
Confirm that assigned teams have received the correct quantity of materials before work begins each day, including signage and related program documents
Assist with master scheduling efforts to align project timelines, resources, and daily priorities
Maintain project files in shared platforms such as Dropbox to support efficient collaboration and document control
Use an iPhone and other mobile tools to communicate updates, capture information, and support field coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Project Assistant

We are looking for a dependable Project Assistant to support marketing and promo...

Location

United States , Albany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong written and verbal communication skills with the ability to provide clear updates
Proven reliability and access to dependable transportation for travel to assigned locations
Comfort using a smartphone to send photos and upload files through Dropbox
Ability to manage timelines and stay organized across multiple project tasks
Experience with scanning or handling basic document management activities
Detail-oriented demeanor with a patient, friendly, and positive approach to working with others

Job Responsibility

Coordinate assigned project activities and keep tasks moving according to established timelines
Capture and submit clear photo updates from the field using text messaging and Dropbox
Maintain organized digital records, including scanned documents and supporting project materials
Communicate status updates, questions, and completion details clearly with project contacts
Travel reliably to job sites and remain available to complete the full scope of assigned work
Maintain a neat and detail-oriented appearance while representing the project in public-facing settings

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Project Assistant

We are looking for a detail-oriented Project Assistant to support construction p...

Location

United States , Pearl City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 3 years of administrative or secretarial experience, ideally in a project-driven or construction-related environment
Experience with answering phones and providing excellent customer service
Strong written and verbal communication skills
Excellent organizational skills
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Ability to work accurately, both independently and collaboratively, in a fast-paced setting
Valid driver’s license and ability to satisfy background screening and drug testing requirements as applicable
Familiarity with construction project documentation is preferred

Job Responsibility

Prepare, organize, and maintain project records such as contracts, purchase orders, insurance documents, bonds, pay requests, warranties, closeout materials, and other essential files
Coordinate document control activities from project kickoff through completion
Distribute project communications to the appropriate team members
Track project documentation through detailed logs
Verify that required legal, insurance, and compliance documents are collected
Follow up with subcontractors, suppliers, and vendors to obtain outstanding paperwork
Maintain official filing systems
Provide administrative support to the project team by scheduling meetings, coordinating office supplies, assisting visitors, and handling day-to-day office tasks
Communicate professionally with contractors, field personnel, suppliers, and other stakeholders

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Project Assistant

We are looking for a dependable Project Assistant to support marketing and promo...

Location

United States , Albany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong written and verbal communication skills with the ability to provide clear updates
Proven reliability and access to dependable transportation for travel to assigned locations
Comfort using a smartphone to send photos and upload files through Dropbox
Ability to manage timelines and stay organized across multiple project tasks
Experience with scanning or handling basic document management activities
Detail-oriented demeanor with a patient, friendly, and positive approach to working with others

Job Responsibility

Coordinate assigned project activities and keep tasks moving according to established timelines
Capture and submit clear photo updates from the field using text messaging and Dropbox
Maintain organized digital records, including scanned documents and supporting project materials
Communicate status updates, questions, and completion details clearly with project contacts
Travel reliably to job sites and remain available to complete the full scope of assigned work
Maintain a neat and detail-oriented appearance while representing the project in public-facing settings

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

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File Project Assistant

Job Description

Job Responsibility

Requirements

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