File Management Coordinator Job at Robert Half (Baltimore)

Care Management Coordinator II

The Care Management Coordinator II is responsible for outreach to members/caregi...

Location

United States , Los Angeles

Salary:

50216.00 - 75324.00 USD / Year

L.A. Care Health Plan

Expiration Date

Until further notice

Requirements

High School Diploma/or High School Equivalency Certificate
At least 6 months of experience in an administrative and customer service role in a health care/health services setting
Knowledge of medical terminology
Strong verbal and written communication skills
Proficiency in Microsoft Office with a high level of accuracy
Excellent organizational, and time management skills
Detail-oriented and a team player
Excellent customer service skills with compassion and empathy
Ability to demonstrate sensitivity and respect for the opinions, perspectives, customs, and individual differences of others
Ability to value diversity of people and ideas, as well as interact with people from a wide range of backgrounds

Job Responsibility

Responsible for the time sensitive processes for initiating cases, managing referrals to the department, appropriate documentation, routing of information, performing computer data input, faxing, emailing, filing of confidential member information, and maintaining logs of activity
Engages members to participate in the CM/Disease Management programs by reaching out and promoting the programs to address member’s unmet needs
Completes telephonic calls to conduct the HRA with high risk members participating in the CM program
Assists the care team with developing and assessing health interventions
Conducts telephonic outreach calls to members/caregivers regularly and evaluates and documents their progress towards their healthcare goals
Consults and collaborates with the Care Management Specialist to set up provider/specialist appointments and follow up on treatment plans
Handles the incoming and outgoing calls to members/caregivers and providers to coordinate care as identified in the care plan
Initiates follow up calls to members to administer screenings or confirm linkage to appropriate resources
Provides general information to members and providers about the CM and DM programs
Performs other duties as assigned

What we offer

Paid Time Off (PTO)
Tuition Reimbursement
Retirement Plans
Medical, Dental and Vision
Wellness Program
Volunteer Time Off (VTO)

Fulltime

Property Management Coordinator

Robert Half is seeking a professional, service-oriented Property Management Coor...

Location

United States , San Diego, Rancho Santa Fe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–4+ years admin experience in real estate or property management
Experience with Yardi, MRI, AppFolio, or similar systems preferred
Strong communication and customer service skills
Comfortable supporting multiple properties and managers simultaneously
Detail-oriented with strong follow‑through and organization

Job Responsibility

Assist property managers with tenant communication, work orders, lease abstracts, and renewals
Manage vendor appointments, service agreements, bids, and contract compliance
Prepare tenant notices, welcome packets, move‑in/move‑out documentation, and inspection forms
Track preventive maintenance, building inspections, and key operational milestones
Support AP/AR tasks: invoice intake, coding, accrual tracking, and tenant billing support
Maintain CAM schedules, rent rolls, certificates of insurance, and vendor logs
Help create monthly property reports, occupancy summaries, and budget materials
Respond to tenant inquiries with professionalism and urgency
Maintain organized digital/physical files for all property assets

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Document Management Coordinator

Organizes, scans and files medical records and other documents received from cus...

Location

United States , Daytona Beach

Salary:

16.00 USD / Hour

Brown & Brown UK

Expiration Date

Until further notice

Requirements

Minimum High School Diploma or equivalent
Basic Working Knowledge of MS Office Suite
Speech and hearing sufficient for in-person and telephone communications 7 – 8 hours per day
Vision sufficient for the use of computer monitors 7 – 8 hours per day
Manual dexterity, arm and upper body range of motion sufficient for use of a keyboard, mouse, and telephone 7-8 hours per day
Manual dexterity, arm and upper body range of motion sufficient to sort, organize paper records up to 7-8 hours per day
Ability to sit and/or stand within a confined cubicle or workstation for 7 – 8 hours per day
Ability to reach, squat, stoop and bend
Ability to lift and maneuver up to 50 lbs. without assistance
Ability to work in a work environment where noise from office equipment is usually present

Job Responsibility

Organizes, scans and files medical records and other documents received from customers to support a paperless workflow
Process rated age requests
Process mail received at office location both inbound and outbound
Prepare physical checks from accounting for outbound mailing
Prepare inbound paper medical bills and Medicare letters for processing
Prepare and mail customer packets
Sorts, organizes and scans all medical records (to include online and printed pages) and other documents related to IMPAXX/ Bridge Pointe referrals
Scans and verifies medical bills and Medicare letters electronically
Processes inbound and outbound physical mail
Reviews pertinent medical records for rated age request, sends the request to assigned broker and follow up to obtain

What we offer

Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
ESPP
401k
Student Loan Assistance
Tuition Reimbursement
Free Mental Health & Enhanced Advocacy Services
Paid Time Off, Holidays, Preferred Partner Discounts

Fulltime

Information Management Coordinator

Full-time Information Management Coordinator position available in Maddington WA...

Location

Australia , Maddington

Salary:

76515.00 - 90000.00 AUD / Year

11 Recruitment

Expiration Date

Until further notice

Requirements

Bachelor qualification in Business, Information Management, Project Administration or related discipline
Minimum 3 years’ experience in information coordination, data management or administrative roles
Experience working in construction, engineering, laboratory services or field-based operations
Strong understanding of information management processes, documentation control and compliance requirements
High level of accuracy, attention to detail and organisational skills
Strong communication and stakeholder coordination capabilities
Ability to manage multi-site workflows, competing priorities and time-sensitive data tasks
Proficiency in Microsoft Office, digital filing systems and operational documentation tools

Job Responsibility

Maintain accurate testing records, sampling logs and project documentation, ensuring timely submission of results to engineers and supervisors for analysis and reporting
Collect, verify and transfer concrete and materials testing data between multiple project sites across WA, ensuring high standards of accuracy and timeliness
Manage operational information systems, including electronic filing structures, version control and document standardisation to support auditing and compliance requirements
Coordinate with site supervisors, foremen, engineers and field technicians to support smooth testing procedures, timely communications and adherence to project schedules
Follow strict on-site safety protocols and regulatory guidelines to ensure safe and compliant data collection, documentation handling and reporting practices
Manage logistical planning for sample data movement, scheduling and route optimisation across multiple testing locations to support operational efficiency
Prepare and update internal reports, testing summaries and procedural documentation, communicating key information to relevant stakeholders to support operational decision-making
Support continuous improvement of information management processes, recommending system and workflow enhancements to improve accuracy, efficiency and compliance

What we offer

superannuation

Fulltime

Enterprise Services Management Coordinator

We are seeking a detail-oriented and highly organized ESM Coordinator to join ou...

Location

Costa Rica , Heredia Metro Area

Salary:

Not provided

Power Design

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
1-2 years of experience in a clerical or administrative role, preferably within a BPO or similar environment
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong data entry skills with a high level of accuracy
Excellent organizational and time management abilities
Effective communication skills, both written and verbal
Ability to work independently and as part of a team
Attention to detail and a commitment to quality
Familiarity with office equipment such as printers, scanners, and photocopiers
Fluent in written and spoken English

Job Responsibility

Data Entry: Accurately input, update, and maintain data in various systems and databases
Document Management: Organize, file, and retrieve documents as needed. Ensure all records are maintained and up to date
Communication: Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Respond to inquiries in a timely and professional manner
Reporting: Generate, compile, and distribute regular reports to relevant stakeholders. Assist in the preparation of presentations and other documentation as required
Scheduling: Assist in managing calendars, scheduling appointments, and coordinating meetings for team members and supervisors
Compliance: Ensure that all tasks are performed following company policies and industry regulations. Maintain confidentiality of sensitive information
Support Functions: Provide general administrative support to the team, including photocopying, scanning, and ordering office supplies
Quality Assurance: Conduct quality checks on data and documents to ensure accuracy and completeness
Process Improvement: Identify opportunities for streamlining processes and improving efficiency within clerical tasks

Fulltime

Quality Document System Management Coordinator

This position involves managing the creation, processing, and tracking of change...

Location

United States , Mannford

Salary:

Not provided

MillenniumSoft Inc

Expiration Date

Until further notice

Requirements

Experience in managing change requests and technical documentation
Familiarity with compliance requirements and regulations
Experience in using relevant software applications (e.g., MasterControl, Trackwise, Teamcenter)
Strong organizational skills and attention to detail
Ability to manage tasks independently and meet deadlines
Proficient in various computer software applications
Excellent communication skills for reporting and team collaboration
Analytical skills for reviewing and verifying documentation
Demonstrated knowledge of operating procedures and expertise in the functional area
Ability to perform clerical tasks and manage documentation accurately

Job Responsibility

Organize, review, and verify change requests (CR) for completeness, accuracy, and proper formatting
Check in, release, and track CRs, making changes as requested
Manage assigned tasks independently with minimal supervision
Meet deadlines for specific areas of responsibility
Perform clerical tasks including typing, filing, maintaining databases, and preparing correspondence
Utilize various software applications (e.g., MasterControl, Trackwise, Teamcenter) for task completion
Complete job-specific training as required
Report changes to internal and customer management teams
Actively participate in meetings and engage in solution development for Quality System issues and non-compliance
Assist in maintaining departmental and corporate procedures and policies

Fulltime

Project Coordinator (Project Management Specialist)

Barbaricum is seeking a Project Coordinator (Project Management Specialist) to p...

Location

United States , Indianapolis

Salary:

Not provided

Barbaricum

Expiration Date

Until further notice

Requirements

Active DoD Secret Clearance
Associates degree or equivalent experience
Demonstrated experience in general office management services including answering and directing phone calls, organize and schedule meetings and appointments, produce and distribute correspondence memos, letters, forms, and develop and maintain a filing system, and providing general support to visitors
Demonstrated experience with HR policies and procedures, communicates with coworkers and assist with problem resolution
Demonstrated experience with Microsoft products, organizing and building project management documentation, and assisting Program and Project Manager with variety of administrative taskings

Job Responsibility

Provide administrative and project coordination support for program, project, logistics, strategic planning, and safety initiatives
Coordinate meetings, appointments, project schedules, and stakeholder communications to support effective program execution
Prepare, distribute, and maintain correspondence, reports, presentations, meeting minutes, and project documentation
Assist Program and Project Managers with tracking project milestones, deliverables, action items, and resource requirements
Maintain project records, filing systems, and documentation repositories to ensure accuracy and accessibility of information
Support logistics planning, event coordination, and administrative activities related to project and program operations
Utilize Microsoft Office applications and project management tools to organize data, generate reports, and support project tracking activities
Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating communication across teams
Support compliance with organizational policies, procedures, and administrative requirements, including HR-related processes and documentation
Assist with problem resolution, process improvement initiatives, and other administrative functions that contribute to successful program execution

Fulltime

Office Coordinator - Quality Management

Responsible for clerical and secretarial duties, scheduling, and coordinating ca...

Location

United States , Beaumont

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
One (1) year related experience required

Job Responsibility

Responsible for assisting staff in all aspects of departmental management
Coordinates internal activities of department
Displays telephone courtesy and relays messages accurately
Maintains policy and procedure manuals, job descriptions, Standards of Care/Practice, and Nursing protocol
Prepares and distributes and files reports, correspondence, documents, minutes, and memorandums
Performs receptionist duties, greets all persons, answers questions
Performs other tasks as delegated by Director, such as maintaining daily activity calendar and making travel arrangements
Reserves conference room
Complies with timekeeping system
Attends department staff meetings

Fulltime

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File Management Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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