File Management Coordinator Job at Robert Half (Baltimore)

Information Management Coordinator

Full-time Information Management Coordinator position available in Maddington WA...

Location

Australia , Maddington

Salary:

76515.00 - 90000.00 AUD / Year

11 Recruitment

Expiration Date

Until further notice

Requirements

Bachelor qualification in Business, Information Management, Project Administration or related discipline
Minimum 3 years’ experience in information coordination, data management or administrative roles
Experience working in construction, engineering, laboratory services or field-based operations
Strong understanding of information management processes, documentation control and compliance requirements
High level of accuracy, attention to detail and organisational skills
Strong communication and stakeholder coordination capabilities
Ability to manage multi-site workflows, competing priorities and time-sensitive data tasks
Proficiency in Microsoft Office, digital filing systems and operational documentation tools

Job Responsibility

Maintain accurate testing records, sampling logs and project documentation, ensuring timely submission of results to engineers and supervisors for analysis and reporting
Collect, verify and transfer concrete and materials testing data between multiple project sites across WA, ensuring high standards of accuracy and timeliness
Manage operational information systems, including electronic filing structures, version control and document standardisation to support auditing and compliance requirements
Coordinate with site supervisors, foremen, engineers and field technicians to support smooth testing procedures, timely communications and adherence to project schedules
Follow strict on-site safety protocols and regulatory guidelines to ensure safe and compliant data collection, documentation handling and reporting practices
Manage logistical planning for sample data movement, scheduling and route optimisation across multiple testing locations to support operational efficiency
Prepare and update internal reports, testing summaries and procedural documentation, communicating key information to relevant stakeholders to support operational decision-making
Support continuous improvement of information management processes, recommending system and workflow enhancements to improve accuracy, efficiency and compliance

What we offer

superannuation

Fulltime

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

Project Coordinator

A leading project management company specialising in the healthcare sector is se...

Location

United Kingdom , Hemel Hempstead

Salary:

30000.00 - 40000.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

Experience in a project coordination or administrative role
Strong communication and stakeholder management skills
Proficiency in document control and project management systems
Ability to organise and prioritise workload effectively
Previous experience in healthcare or construction project management is desirable

Job Responsibility

Acting as first point of contact and communicating project status to all stakeholders after referral to Project Director
Supporting the Project Director and Senior Project Managers as required
Working as part of the project management team assisting with various project applications
Ensuring Project Directors action points from all meetings are addressed/bought to attention before set deadlines /next scheduled meeting
Administration of the company’s document control systems
Maintaining electronic/paper filing systems for all project records
Attendance of meetings at site and/or external offices as requested by the Project Director
Booking and organising meetings
Writing up minutes for meeting attended with summarised action points
Providing pre-meeting preparation of documentation and relevant updates

What we offer

Competitive salary and benefits package
Chance to work on high-profile projects in the healthcare sector

Fulltime

Legal Secretary

The role involves carrying out various secretarial tasks related to firm adminis...

Location

United States , Vienna

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Calendar Management and Billing Software for Attorneys
Familiarity with Case Management Software
Proficiency in CM/ECF
Familiarity with Court Filings, Court Rules, Court Proceedings, and Courts
Ability to Draft Motions, proficiency in e-File and e-Filing
Proficiency in using Legal Files and understanding Litigation
Comprehensive understanding of Litigation
Experience with Litigation
Must have Litigation Experience, familiarity with Litigation Documents, and understanding of Litigation Processes.

Job Responsibility

Process new client/matter requests and maintain accurate client records
Handle court filings, including e-filing, under the supervision of attorneys
Perform word processing tasks, including drafting, revising, and finalizing client-related documents such as correspondence, memoranda, bills, timesheets, and project work
Maintain physical and electronic files
Calendar deadlines associated with federal and state rules of procedure
Coordinate travel arrangements and meetings, and properly receive clients/guests as requested
Answer attorneys’ phones and take messages, ensuring effective communication within the team
Compose correspondence for client-related matters and handle incoming and outgoing mail
Ensure the proper distribution, sending, filing, and handling of completed work
Use various litigation skills, such as calendar management, case management software, civil litigation experience, court filing, and drafting legal documents.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan enrollment
Free online training.

Fulltime

Office Coordinator

We are looking for a proactive and highly organised Office Coordinator to suppor...

Location

United Kingdom , London

Salary:

14.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Office Coordination/Manager experience - essential
High level of organisation and project management capability
Excellent communication skills - Verbal and written
Good relationship builder with key stakeholders
IT skills

Job Responsibility

Ad hoc support to directors as required with diary management, meeting scheduling, travel and accommodation
Organises interviews and inductions for new employees
Arrange quarterly meetings
Filing and monitoring of training plans
Pushes purchase invoices to accounts and attaches VAT receipts in Synergist
Manages company policies for expenses
Completes crew travel section on call sheets
Creation of new project folders including revision control sheet, calls sheets, POE
Daily check timesheets are completed
Send out NDA and supplier forms

Parttime

Human Resources Coordinator

Human Resources Coordinator position at The St. Regis Tianjin, responsible for a...

Location

China , Tianjin

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
No supervisory experience required
No license or certification required

Job Responsibility

Create and maintain filing systems
Create and type office correspondence using a computer
Distribute and route mail
Order and track Human Resources office supplies and forms
Answer phone calls and record messages
Create new employee personnel file
Assist walk-in candidates with application procedures
Maintain space designated for completing applications
Respond to questions from employees and management regarding company programs
Maintain confidentiality and security of employee records

Fulltime

Paralegal

We are in search of a diligent Paralegal to be part of our team situated in Sain...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Efficiently manage and maintain litigation caseloads, prioritizing tasks according to urgency and adhering to strict deadlines
Gather and produce documents, prepare case files for court, and proofread/edit legal drafts and correspondence for consistency and accuracy
Update and maintain litigation schedules, hearing dates, and deadlines to support attorney workflows
Organize and keep litigation files, spreadsheets, and databases, ensuring easy access and adherence to internal practices and confidentiality policies
Provide administrative support to attorneys, manage their schedules, and coordinate continuing legal education (CLE) requirements
Execute electronic filing in state and federal courts, administrative agencies, and other legal entities, using platforms like ECF/PACER
Assist in the creation of litigation hold letters, review procedural guidelines, and draft summaries or reports for attorney review
Act as a liaison between attorneys, clients, courts, and opposing counsel when necessary
Utilize case management software to streamline tasks and increase efficiency
Maintain confidentiality and demonstrate initiative in fast-paced environments

Job Responsibility

Efficiently manage and maintain litigation caseloads, prioritizing tasks according to urgency and adhering to strict deadlines
Gather and produce documents, prepare case files for court, and proofread/edit legal drafts and correspondence for consistency and accuracy
Update and maintain litigation schedules, hearing dates, and deadlines to support attorney workflows
Organize and keep litigation files, spreadsheets, and databases, ensuring easy access and adherence to internal practices and confidentiality policies
Provide administrative support to attorneys, manage their schedules, and coordinate continuing legal education (CLE) requirements
Execute electronic filing in state and federal courts, administrative agencies, and other legal entities, using platforms like ECF/PACER
Assist in the creation of litigation hold letters, review procedural guidelines, and draft summaries or reports for attorney review
Act as a liaison between attorneys, clients, courts, and opposing counsel when necessary
Utilize case management software to streamline tasks and increase efficiency
Maintain confidentiality and demonstrate initiative in fast-paced environments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office & Facilities Coordinator

We’re looking for a proactive, organised and people-focused Office & Facilities ...

Location

United Kingdom , Edinburgh

Salary:

Not provided

Emperor

Expiration Date

Until further notice

Requirements

A friendly, confident communicator
A proactive attitude
Strong time-management skills
Excellent organisational skills and attention to detail
A willingness to learn and adapt as the role or office needs evolve
Embodies and champions our core values in every aspect of your work

Job Responsibility

Attending tenants’ meetings and representing the studio in shared building matters
Coordinating daily office operations and procedures to ensure efficiency and effectiveness
Running induction sessions for new starters and introducing them to our H&S platform and related training
Maintaining sufficient stocks of catering and general office supplies
Managing the overall appearance and cleanliness of the office, including all facilities (HVAC, photocopier, etc.)
Ensuring all equipment and services run smoothly
arranging servicing and upgrades when required
Overseeing recycling and waste management (glass, paper, card, tins, plastics, toner)
Coordinating supplier invoices and reconciling house costs
Ensuring compliance with Health & Safety standards and maintaining required staff training

Parttime

File Management Coordinator

Robert Half

Location:
United States , Baltimore

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 23, 2026

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Location:United States , Baltimore

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:April 23, 2026

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