CrawlJobs Logo
Airswift Sweden Logo Airswift Sweden · Energy

Field Operations Administrative Coordinator

United States, Sabine Pass · Job Posted March 21, 2026
Apply Position
Job Link Share

Job Description

The Field Operations Administrative Coordinator provides dedicated administrative support to the OCCB and field operations team. This role serves as the organizational backbone of daily operational activities, ensuring accurate documentation, schedule coordination, communication alignment, and administrative consistency within a fast-paced operations environment. This position is based within a TWIC-required area and requires regular onsite presence in the Control Room environment.

Job Responsibility

  • Operational Support & Documentation: Take detailed meeting notes and maintain accurate documentation for operational meetings
  • Maintain and organize records in OneNote and other tracking systems
  • Track action items, assignments, and follow-ups to ensure accountability and completion
  • Maintain organized documentation for audits, reporting, and operational review
  • Scheduling & Coordination: Create, maintain, and update operator schedules
  • Coordinate shift coverage updates and communicate schedule changes
  • Schedule meetings and coordinate calendars for Operations leadership
  • Arrange operational lunches, training sessions, and team events as needed
  • Control Room Administrative Oversight: Maintain organization and administrative structure within the OCCB environment
  • Manage office supply inventory and ordering
  • Support operational reporting, documentation preparation, and data organization
  • Assist with compliance-related documentation and internal process tracking
  • General Administrative Support: Provide daily administrative support to Operations leadership and team members
  • Support cross-functional coordination with Maintenance, Engineering, SSHE, General Services, and other departments
  • Serve as an administrative interface between Operations and supporting departments to facilitate coordination and alignment
  • Maintain professionalism and confidentiality in handling sensitive operational information

Requirements

  • High school diploma required
  • associate or bachelor degree preferred
  • 3–5 years of administrative experience, preferably in industrial, plant, or operations environments
  • Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, and OneNote
  • Excellent organizational and time management skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Strong written and verbal communication skills
  • Ability to obtain and maintain TWIC credential
Airswift Sweden - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Field Operations Administrative Coordinator

8 matching positions

Office Management & Field Operations Administrative Assistant

Robert Half has an exciting temp to hire position for one of our top clients in ...
Location
Location
United States , Millbrae
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in administrative support, office management, or executive coordination roles
  • Exceptional organizational and multitasking abilities
  • Strong attention to detail and commitment to accuracy
  • Excellent written and verbal communication skills
  • Ability to handle confidential and sensitive information with discretion
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and OneNote
  • Strong problem-solving mindset with the ability to prioritize effectively
  • Collaborative, team-oriented approach with a customer-service mindset
  • Confidence in reviewing invoices, questioning discrepancies, and ensuring accountability
  • Adaptability and willingness to support evolving business needs
Job Responsibility
Job Responsibility
  • Provide direct support to the Executive Assistant and Bay Area Group Leaders
  • Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment
  • Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep
  • Support reception duties, light phone coverage, and shared workspace resources such as copier stations
  • Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings
  • Arrange catering, facility setup, and post-event cleanup services as needed
  • Process invoices and manage vendor communications for office-related services and utilities
  • Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings
  • Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness
  • Provide direct administrative support to the Division VP of Field Operations
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Office Management & Field Operations Administrative Assistant

Robert Half has an exciting temp to hire position for one of our top clients in ...
Location
Location
United States , Millbrae
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in administrative support, office management, or executive coordination roles
  • Exceptional organizational and multitasking abilities
  • Strong attention to detail and commitment to accuracy
  • Excellent written and verbal communication skills
  • Ability to handle confidential and sensitive information with discretion
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and OneNote
  • Strong problem-solving mindset with the ability to prioritize effectively
  • Collaborative, team-oriented approach with a customer-service mindset
  • Confidence in reviewing invoices, questioning discrepancies, and ensuring accountability
  • Adaptability and willingness to support evolving business needs
Job Responsibility
Job Responsibility
  • Provide direct support to the Executive Assistant and Bay Area Group Leaders
  • Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment
  • Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep
  • Support reception duties, light phone coverage, and shared workspace resources such as copier stations
  • Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings
  • Arrange catering, facility setup, and post-event cleanup services as needed
  • Process invoices and manage vendor communications for office-related services and utilities
  • Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings
  • Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness
  • Provide direct administrative support to the Division VP of Field Operations
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Field Operations Coordinator

Coordinate select day-to-day field activities company-wide to help ensure employ...
Location
Location
United States , Columbus
Salary
Salary:
Not provided
ruhlin.com Logo
The Ruhlin Company
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in civil engineering, construction engineering technology, construction management, business administration, related field, or equivalent combinations of technical training and/or field experience
  • Minimum 3 years’ experience in the construction industry
  • Outstanding time management and organizational skills
  • Good problem analysis and problem resolution skills
  • Proficient with Microsoft 365, Microsoft Teams, Viewpoint Vista, HCSS software
  • Strong interpersonal, communication, and conflict resolution skills
  • Ability to interpret construction documents
  • Willingness and ability to work some non-traditional hours (evenings and weekends)
  • Team focused mindset to build strong working relationships
  • Broad knowledge of construction methods and materials, costing, scheduling, and estimating
Job Responsibility
Job Responsibility
  • Participate in project coordination meetings
  • Document best practices and share them with employees
  • Coordinate with Equipment Manager, shop, and yard to allocate equipment and material resources and to resolve issues over usage
  • Ensure field employees have the necessary equipment and materials to effectively perform work
  • Maximize utilization of equipment and other assets
  • Help resolve staffing and equipment issues
  • Provide guidance to project staff on various construction methods to ensure successful execution of work
  • Maintain a work environment free of harassment, intimidation, and coercion
  • Cooperate fully in achieving the Company’s equal employment opportunity objectives
  • Bring to the attention of the Field Operations Manager, in a timely manner, any employee relations issues that arise such as inadequate work performance or policy violations
What we offer
What we offer
  • medical
  • dental
  • vision
  • life insurance
  • long-term disability
  • 401(k) with generous company match
  • bonus
  • paid time off
  • tuition reimbursement
  • employee ownership (ESOP)
  • Fulltime
Read More
Arrow Right

Content Operations Coordinator

We are looking for a detail-focused Content Operations Coordinator to support th...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in content operations, digital publishing, web content coordination, or a closely related field.
  • Strong organizational skills with the ability to manage multiple projects, deadlines, and records in a structured environment.
  • Hands-on experience working with Airtable and Zapier to support workflows, automations, or operational processes.
  • Familiarity with content management systems, databases, CRM tools, and digital asset organization.
  • Ability to analyze engagement data and feedback to produce clear reports and practical recommendations.
  • Comfortable collaborating with cross-functional teams and supporting editorial, campaign, or content strategy initiatives.
  • Excellent written and verbal communication skills, with a high level of accuracy and attention to detail.
Job Responsibility
Job Responsibility
  • Build and refine content workflows, team communications, and reference materials that improve consistency and efficiency across content operations.
  • Administer content platforms, databases, automation tools, and shared resources to ensure accurate information and reliable day-to-day execution.
  • Monitor production schedules and launch activity across content initiatives, providing clear status updates and reporting to stakeholders.
  • Prepare, organize, and publish content for web and mobile experiences while maintaining quality, accuracy, and formatting standards.
  • Track engagement metrics and compile performance insights to help guide content decisions across products and audiences.
  • Maintain a well-structured archive of published assets, including image libraries and supporting documentation for future use.
  • Gather feedback from users, providers, and internal partners, then summarize findings into actionable reports and recommendations.
  • Coordinate external contributors and service providers by assisting with sourcing, evaluation, scheduling, and related administrative support.
  • Manage operational records such as invoices, reimbursements, agreements, and other content-related documentation with close attention to detail.
  • Parttime
Read More
Arrow Right

Service Operations Coordinator

Are you a proactive professional who thrives in collaborative, fast-paced enviro...
Location
Location
Greece , Marousi
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
July 30, 2026
Flip Icon
Requirements
Requirements
  • 3 years of work experience within Technical Service, relevant planning, or customer service positions
  • Logical and methodical thinking
  • Excellent negotiation and persuasion skills
  • Strong team player attitude
  • Proactivity and initiative
  • Problem-solving and troubleshooting capability
  • Ability to cope with a high workload effectively
  • University Bachelor's degree in technical or business disciplines, or equivalent
  • A strong technical background to effectively assess and match engineer skills to client demands
  • Experience in the service business with a proven track record of prioritizing customer needs
Job Responsibility
Job Responsibility
  • Executing resource planning and scheduling of the Customer Service Organization field force for a defined market area
  • Selecting and booking Service Delivery Engineers for specific projects and technical tasks
  • Identifying and matching the best engineer for each task based on their specific technical competence and skills
  • Planning and scheduling all types of field activities, mandatory kits, and solution kits in a timely, high-quality manner
  • Participating in the analysis of short- and mid-term capacity constraints and coordinating capacity adjustment actions
  • Driving operational planning, forecasting, and effective implementation of mandatory and solutions kits
  • Collaborating closely with an international network of Resource Planners, Service Administrators, Directors, and Service Delivery Managers
  • Participating in continuous improvement activities and the implementation of planning best practices
  • Fulltime
Read More
Arrow Right

Director, Field Operations NorCal

Responsible for managing and supporting all operational functions within the clu...
Location
Location
United States
Salary
Salary:
Not provided
24hourfitness.com Logo
24 Hour Fitness
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong leadership abilities
  • Excellent written and oral communication and presentation skills to articulate both strategic direction and tactical action steps
  • Strong interpersonal and communication skills and the ability to work on cross-functional teams in both a leadership and member role
  • Ability to analyze data, summarize findings, and propose recommendations for future improvements
  • Strong problem-solving skills
  • 4-year Bachelor's degree or equivalent experience required
  • A degree in business administration or other relevant majors desired
  • Minimum 10 years' experience in business administration or operations
  • Experience in working with business partners in a matrix-oriented business environment is desired
  • Experience in collaborating with cross-functional teams (internal and external)
Job Responsibility
Job Responsibility
  • Responsible for managing and supporting all operational functions within the clubs to achieve financial targets and priorities
  • Provides cross-functional partnership with corporate positions and club teams to maximize profitability, deliver a great member experience and team member experience, and simplify our business
  • Responsible for field execution of all operational programs and systems to ensure clubs are clean, friendly, and well maintained
  • Identifies and provides necessary training to improve execution
  • Retains members by ensuring clubs are maintained both operationally and in accordance with customer service standards through training and development of club leadership and providing appropriate support, as needed
  • Works cross-functionally to achieve timely repairs and maintenance activities at each club, including review of key reports, vendor management, and prioritization of club needs
  • Directs rollout and implementation of new operational policies and procedures and conducts compliance checks, as appropriate
  • Supports club teams with social media strategy and tactics for Facebook and Yelp
  • Reviews divisional issues and work with teams to address
  • Partners with club teams, field leadership and kids club program managers ensure all policy, procedure and guidelines are adhered to and to train, provide counsel and feedback, as appropriate
What we offer
What we offer
  • paid time off
  • medical and dental coverage
  • 401k with match for qualifying positions
  • free gym membership
  • discounts on products and personal training
  • Employee Resource Groups
  • Basic Group Live and AD&D Insurance ($10,000)
  • 401k Savings and Investment Plan
  • Medical/Dental/Vision Benefits (for average of 30 hours or more per week)
  • Paid Time Off (for average of 30 hours or more per week)
  • Fulltime
Read More
Arrow Right

Entry-Level Administrative & Operations Associate

Robert Half is working with a reputable medical company seeking a motivated and ...
Location
Location
United States , Redwood City
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree required (Business Administration, Communications, or related field preferred)
  • Strong proficiency in Microsoft Excel (formulas, data organization, basic analysis)
  • Excellent organizational and time management skills
  • Strong written and verbal communication abilities
  • Ability to learn quickly and adapt in a dynamic environment
  • Detail-oriented with a proactive, problem-solving mindset
  • Internship or campus leadership experience is a plus
Job Responsibility
Job Responsibility
  • Provide day-to-day administrative support to team members and leadership
  • Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)
  • Assist with document review, including internal policies, procedures, or bylaws
  • Coordinate meetings, prepare materials, and communicate with internal stakeholders
  • Collaborate with committees, project teams, or department leads on ongoing initiatives
  • Maintain accurate records and ensure timely follow-up on action items
  • Support special projects and ad hoc assignments as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Operations Coordinator

We are looking for an Operations Coordinator to support day-to-day business func...
Location
Location
United States , Oakland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Business Administration, Nonprofit Management, or related field
  • 2–4 years of experience in administrative, operations, or coordination roles
  • Commitment to the organization mission
  • Demonstrated cultural competency
Job Responsibility
Job Responsibility
  • Coordinate daily operational activities across multiple workstreams, ensuring tasks are tracked, prioritized, and completed on schedule
  • Maintain organized administrative processes, records, and documentation to support efficient internal operations
  • Partner with team members and stakeholders to streamline workflows and improve consistency across business functions
  • Prepare clear written communications, reports, and operational updates for internal audiences
  • Monitor timelines, identify issues early, and help resolve process challenges with practical solutions
  • Support meetings, scheduling, and follow-up actions to keep projects and operational initiatives moving forward
  • Use Google Workspace and other relevant systems to manage information, reporting, and team coordination
  • Contribute to a collaborative work environment by supporting teams that serve diverse communities and organizational partners
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right