CrawlJobs Logo

Field Operations Administrative Coordinator

airswift.com Logo

Airswift Sweden

Location Icon

Location:
United States , Sabine Pass

Category Icon
Category:
Energy

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

The Field Operations Administrative Coordinator provides dedicated administrative support to the OCCB and field operations team. This role serves as the organizational backbone of daily operational activities, ensuring accurate documentation, schedule coordination, communication alignment, and administrative consistency within a fast-paced operations environment. This position is based within a TWIC-required area and requires regular onsite presence in the Control Room environment.

Job Responsibility:

  • Operational Support & Documentation: Take detailed meeting notes and maintain accurate documentation for operational meetings
  • Maintain and organize records in OneNote and other tracking systems
  • Track action items, assignments, and follow-ups to ensure accountability and completion
  • Maintain organized documentation for audits, reporting, and operational review
  • Scheduling & Coordination: Create, maintain, and update operator schedules
  • Coordinate shift coverage updates and communicate schedule changes
  • Schedule meetings and coordinate calendars for Operations leadership
  • Arrange operational lunches, training sessions, and team events as needed
  • Control Room Administrative Oversight: Maintain organization and administrative structure within the OCCB environment
  • Manage office supply inventory and ordering
  • Support operational reporting, documentation preparation, and data organization
  • Assist with compliance-related documentation and internal process tracking
  • General Administrative Support: Provide daily administrative support to Operations leadership and team members
  • Support cross-functional coordination with Maintenance, Engineering, SSHE, General Services, and other departments
  • Serve as an administrative interface between Operations and supporting departments to facilitate coordination and alignment
  • Maintain professionalism and confidentiality in handling sensitive operational information

Requirements:

  • High school diploma required
  • associate or bachelor degree preferred
  • 3–5 years of administrative experience, preferably in industrial, plant, or operations environments
  • Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, and OneNote
  • Excellent organizational and time management skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Strong written and verbal communication skills
  • Ability to obtain and maintain TWIC credential

Additional Information:

Job Posted:
March 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Airswift Sweden - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Field Operations Administrative Coordinator

Field Operations Coordinator

Coordinate select day-to-day field activities company-wide to help ensure employ...
Location
Location
United States , Columbus
Salary
Salary:
Not provided
ruhlin.com Logo
The Ruhlin Company
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in civil engineering, construction engineering technology, construction management, business administration, related field, or equivalent combinations of technical training and/or field experience
  • Minimum 3 years’ experience in the construction industry
  • Outstanding time management and organizational skills
  • Good problem analysis and problem resolution skills
  • Proficient with Microsoft 365, Microsoft Teams, Viewpoint Vista, HCSS software
  • Strong interpersonal, communication, and conflict resolution skills
  • Ability to interpret construction documents
  • Willingness and ability to work some non-traditional hours (evenings and weekends)
  • Team focused mindset to build strong working relationships
  • Broad knowledge of construction methods and materials, costing, scheduling, and estimating
Job Responsibility
Job Responsibility
  • Participate in project coordination meetings
  • Document best practices and share them with employees
  • Coordinate with Equipment Manager, shop, and yard to allocate equipment and material resources and to resolve issues over usage
  • Ensure field employees have the necessary equipment and materials to effectively perform work
  • Maximize utilization of equipment and other assets
  • Help resolve staffing and equipment issues
  • Provide guidance to project staff on various construction methods to ensure successful execution of work
  • Maintain a work environment free of harassment, intimidation, and coercion
  • Cooperate fully in achieving the Company’s equal employment opportunity objectives
  • Bring to the attention of the Field Operations Manager, in a timely manner, any employee relations issues that arise such as inadequate work performance or policy violations
What we offer
What we offer
  • medical
  • dental
  • vision
  • life insurance
  • long-term disability
  • 401(k) with generous company match
  • bonus
  • paid time off
  • tuition reimbursement
  • employee ownership (ESOP)
  • Fulltime
Read More
Arrow Right

Operations Coordinator

This is a varied and dynamic position where you'll act as the vital link between...
Location
Location
United Kingdom , Brighouse
Salary
Salary:
24000.00 - 25000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a fast-paced administration or coordination role
  • Strong organisational skills and ability to multitask
  • Excellent communication skills and a proactive approach
  • Comfortable working in a reactive environment with shifting priorities
Job Responsibility
Job Responsibility
  • Schedule and route plan for field engineers
  • Act as the first point of contact for customer queries
  • Support with invoicing and pricing jobs
  • Check and process engineer timesheets
  • Manage a reactive workload with ever-changing priorities
What we offer
What we offer
  • Friendly team environment
  • Monday to Friday hours - no weekends
  • Fulltime
Read More
Arrow Right

Operations Support Administrator

Robert Half is seeking an Operations Support Administrator to join a thriving co...
Location
Location
United States , Bethlehem
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of experience in administrative support or operations roles, preferably in a fast-paced environment
  • Strong organizational and time-management skills, with the ability to manage multiple priorities effectively
  • Excellent written and verbal communication skills, with attention to detail and accuracy
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools is a plus
  • Strong problem-solving skills with the ability to anticipate needs and take initiative
  • High level of professionalism and ability to maintain discretion when handling sensitive information
  • Bachelor's degree in business administration, operations management, or a related field preferred but not required
Job Responsibility
Job Responsibility
  • Provide administrative support to ensure the smooth execution of daily operational tasks
  • Act as a central point of contact for cross-departmental communication, ensuring team collaboration and consistent workflow
  • Coordinate and manage schedules, meetings, and project timelines to support operational goals
  • Maintain accurate documentation, files, and records, both online and physical, to ensure compliance and organization
  • Assist in the creation and distribution of reports, presentations, and updates to leadership and other stakeholders
  • Monitor and order office supplies, manage inventory, and liaise with vendors to address procurement needs
  • Troubleshoot and resolve operational issues, escalating concerns as needed to the appropriate team members
  • Provide support for onboarding and training of new staff, ensuring they have the tools and resources needed for success
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Operations Administrator

As Operations Administrator, you'll play a key role in supporting both customers...
Location
Location
United Kingdom , Chesterfield
Salary
Salary:
Not provided
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a busy administrative role
  • Excellent communication and organisational skills
  • Ability to manage multiple tasks and prioritise effectively
Job Responsibility
Job Responsibility
  • Handling a high volume of customer and engineer enquiries via phone and email
  • Scheduling site visits for field engineers
  • Ordering equipment and coordinating logistics
  • Updating internal systems and maintaining accurate records
  • Providing general administrative support across the operations team
What we offer
What we offer
  • 25 days annual leave plus bank holidays
  • Extra day off for your birthday
  • Holiday buy/sell scheme
  • A range of additional benefits to support your wellbeing and work-life balance
  • Fulltime
Read More
Arrow Right

Regional Field Administrator

This position is responsible for efficiently coordinating the administration of ...
Location
Location
United States , Torrance
Salary
Salary:
99014.00 - 133297.00 USD / Year
afscme.org Logo
American Federation of State, County and Municipal Employees
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Graduation from an accredited college or university with a degree in labor studies or labor relations
  • Minimum of six (6) years of experience working for a labor/union
  • Three years with AFSCME with knowledge of union operations and labor relations
  • Extensive experience in the field working with the development of union organizations
  • Experience with organizing, research, servicing members, and education
  • Ability to work independently
  • Ability to communicate effectively, both oral and written
  • Ability to establish and maintain effective work relationships with employees, department heads, officials and the general public
  • Computer software knowledge to utilize a database and produce requisite reports
  • Ability to organize and coordinate multiple projects and ensure completion of requisite milestones within established deadlines
Job Responsibility
Job Responsibility
  • Efficiently coordinate the administration of area field service offices and organizing campaigns within an assigned region
  • Facilitate operational requests requiring AFSCME assistance or approval
  • Ensure compliance of requisite policies and procedures affecting all employees assigned to a region
  • Discuss new or current field projects with Regional Director and execute specific instructions
  • Convey project determinations to respective area directors
  • Confirm project responsibilities by identifying project phases and elements
  • Monitor progress of projects, coordinate activities, and resolve problems
  • Prepare project status reports
  • Assemble planning and financial control data
  • Complete operational requirements by scheduling, assigning, and following up on work results
What we offer
What we offer
  • List of benefits
  • Fulltime
Read More
Arrow Right

Divested Administration Lead

The Operations Support Senior Lead Analyst is a senior level position responsibl...
Location
Location
Mexico , Ciudad De Mexico
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Business Administration, Finance, Project Management, or related field
  • 5+ years of experience in administrative, operations, or project coordination roles, ideally within banking, financial services
  • Familiarity with TSA structures, program governance, or divestiture environments is an advantage
  • Strong organizational and document management skills, with experience in SharePoint, Excel, and project tracking tools (e.g., JIRA, MS Project, or similar)
  • Excellent written and verbal communication skills in English and Spanish
Job Responsibility
Job Responsibility
  • Lead strategic planning, implementation ownership, operations coordination for various products, program level initiatives, and services offered by the business
  • Perform advanced analysis of existing operational processes and/or expanding operations capabilities for new products and services
  • Facilitate alignment of the Operations Support infrastructure with focused technologies and processes including user acceptance testing and platform rollouts
  • Lead program level initiatives consisting of multiple sub projects with significant potential impacts on multiple Operations areas
  • Serve as Subject Matter Expert (SME) in business, planning, and analysis for specific Operations area
  • Provide in-depth analysis with interpretive thinking to define problems, develop innovative solutions, and streamline operational processes
  • Resolve escalated Operations issues, apply ingenuity and creativity to complex situations, and/or offer advanced level solutions
  • Influence strategic functional decisions through advice, counsel, or provided services and Coach and/or advise lower level personnel on operational processes and best practices across multiple functions
  • Manage resource allocation of work for assigned Operations area for multiple teams/projects, influence and negotiate with senior leaders, and communicate with external parties
  • Definition and Implementation of delegated processes
  • Fulltime
Read More
Arrow Right

Business Operations Support Associate

MantraCare is looking for a Business Operations Support Associate in Delhi to en...
Location
Location
India , Delhi
Salary
Salary:
40000.00 - 60000.00 INR / Month
mantra.care Logo
MantraCare
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Business Administration, Operations, or a related field
  • 1-2 years of experience in operations or administrative roles
  • Strong organizational and problem-solving skills
  • Proficient in MS Office Suite
Job Responsibility
Job Responsibility
  • Provide operational support across various business functions
  • Assist in coordinating daily activities to ensure smooth operations
  • Monitor performance metrics and report findings to management
  • Help optimize workflows and business processes
  • Manage documentation and ensure all records are updated
What we offer
What we offer
  • High Impact Role
  • Delhi Location
  • Collaborative Culture
  • Career Growth
  • Purpose-Driven Mission
  • Fulltime
Read More
Arrow Right

Field Support Specialist

We’re looking for a highly organised and proactive Field Support Specialist to s...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
arrive.com Logo
Arrive
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organisational and time-management skills, with the ability to manage multiple tasks and priorities
  • Excellent communication skills, both written and verbal, with confidence liaising with internal teams and clients
  • Experience in an operational, administrative, project support, or field-based support role
  • High attention to detail and a structured approach to problem-solving
  • Comfortable working in a fast-paced, evolving environment where processes are being built and refined
Job Responsibility
Job Responsibility
  • Establish and implement a structured support function for the Field Operations Project Management team
  • Act as a central point of coordination for day-to-day requests from Regional Operations Managers, handling administrative and operational tasks efficiently
  • Support ad-hoc field operations requirements, responding quickly to changing business priorities
  • Create, implement, and maintain maintenance plans for locations within the YourParkingSpace managed estate
  • Track scheduled and reactive maintenance activities, ensuring visibility, accountability, and timely completion
  • Maintain accurate records of maintenance works, contractors, and site activity
  • Monitor, track, and support the delivery of business-critical operational deployments across the field
  • Assist Project Managers with coordination of tasks, timelines, documentation, and reporting
  • Ensure operational readiness for deployments by liaising with internal teams and external suppliers
  • Support client communication related to field operations, maintenance activities, and deployments
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy