Federal Services Operations Support Specialist Job at Allied Universal®

Operations Support Specialist

The Operations Support Specialist is responsible for accurately processing weekl...

Location

United States

Salary:

45000.00 USD / Year

Z5 Inventory

Expiration Date

Until further notice

Requirements

Associate or Bachelor’s degree in Business, HR, or related field preferred
Minimum of 2 years experience in payroll processing and/or HR administration
Proficient in payroll systems/software (experience with Gusto, or similar payroll software is a plus)
Knowledge of HR processes and basic employment laws
Strong attention to detail, organizational skills, and ability to manage multiple tasks
Excellent verbal and written communication skills
Discretion and confidentiality with sensitive employee information
Strong proficiency in Microsoft Office Suite (especially Excel and Word)
Excellent interpersonal skills and customer service mindset
Ability to prioritize tasks and meet deadlines in a fast-paced environment

Job Responsibility

Process and administer weekly and semi-monthly payroll for all employees, ensuring accuracy, compliance, and timely completion
Maintain payroll records, employee hours, salary adjustments, overtime, deductions, bonuses, reimbursable expenses, and other payroll-related activities
Ensure compliance with federal, state, and local payroll laws and regulations
Generate payroll reports and project costing summaries for management
Process employee reimbursements and manage related expense reports, ensuring accuracy and proper documentation
Assist in onboarding new employees, including coordinating orientation schedules, preparing new-hire paperwork, and ensuring new employees have the necessary resources
Maintain employee files, ensuring confidentiality and accuracy
Assist in tracking attendance, managing PTO requests, and processing leave documentation
Support the recruitment process by reviewing resumes, scheduling interviews, and providing administrative assistance
Respond to basic employee inquiries related to payroll, benefits, company policies, and procedures

Fulltime

New

Payroll Operations Employee Services Specialist

We are looking for a detail-oriented Payroll Operations Employee Services Specia...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree or a comparable combination of education and relevant payroll experience
3-5 years of experience processing multi-state payroll for a large employee population, ideally 5,000 or more employees
Working knowledge of the full payroll cycle, including data input, payroll processing, validations, and final output review
Ability to interpret and apply federal, state, and local payroll regulations with sound judgment and attention to detail
Strong analytical, organizational, and documentation skills, with the ability to identify discrepancies and resolve them effectively
Proven ability to handle confidential information appropriately while partnering effectively with HR, finance, and other business stakeholders

Job Responsibility

Coordinate daily payroll activities with internal teams and external service partners to help ensure accurate and timely payroll processing
Enter and maintain employee job, compensation, and personal data that does not flow automatically between HR and payroll systems
Review payroll reports before and after processing, investigate exceptions, and make corrections to resolve identified issues
Reconcile differences between source systems and payroll records to improve data accuracy and support reliable payroll results
Assist with garnishment administration and collaborate with service providers to address required actions and documentation
Respond to employee, manager, and business stakeholder inquiries related to pay, deductions, taxes, time entry, and personnel records
Manage service tickets through designated support platforms, follow through on open items, and close cases in a timely manner
Prepare and process off-cycle payments when needed to meet final pay requirements and other state-specific regulations
Maintain audit-ready records and follow internal control, privacy, and data security standards in all payroll-related work
Act as a payroll and timekeeping resource for cross-functional partners by providing guidance on systems, processes, and issue resolution

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Fiscal Support Specialist

We are seeking a detail-oriented Fiscal Support Specialist to join our Finance t...

Location

United States , Odessa

Salary:

20.00 - 21.00 USD / Hour

MMC Group LP

Expiration Date

Until further notice

Requirements

High School Diploma or GED
Valid driver's license with proof of insurance and a good driving record
Strong Microsoft Office skills, including Excel and Word
Excellent organizational and time management skills
Strong attention to detail and accuracy
Excellent verbal and written communication skills
Outstanding customer service and interpersonal skills
Ability to manage multiple priorities in a fast-paced office environment

Job Responsibility

Process employee data changes and bi-weekly payroll with a high degree of accuracy
Review payroll records for completeness and compliance
Prepare, compile, and analyze financial and operational reports for leadership
Maintain financial databases and records
Review contracts and documentation for compliance with organizational policies
Assist with budget tracking and fiscal record maintenance
Ensure compliance with applicable federal, state, and local regulations
Provide administrative support to the Fiscal Operations team
Perform additional duties as assigned

What we offer

Competitive hourly pay
Monday through Friday office schedule
Gain valuable finance and payroll experience
Collaborative and professional work environment
Opportunity to build experience with a respected organization
Excellent addition to your accounting or finance career
Medical, dental, and vision coverage
Life and disability insurance
Additional voluntary benefits

Fulltime

Operations Specialist

Location

United States , Bonita Springs

Salary:

130000.00 USD / Year

Rittenhouse Village At Michigan City

Expiration Date

Until further notice

Requirements

Bachelor's degree is preferred
Business Administration, Hospitality or a Health-related field is ideal
Minimum of three years managerial experience preferably in the senior living, health care or hospitality industries
Previous management experience including hiring, coaching, performance management, daily operations supervision and budget oversight
Previous sales experience preferred
Demonstration of success in managing operating expenses
Administrator License/certification may be required per state requirements

Job Responsibility

Managing Vision and Purpose
Communicates a clear, Resident focused vision, based upon a resident centered model of care
Understands and models Discovery’s purpose, focus and mission in all aspects of the positions
Participates in planning and implementing the marketing and sales strategies as established by Regional marketing and management support
Demonstrates the ability to identify and build relationships within the local area that drives businesses into the community, as well maintains an awareness of competitor pricing, thereby maximizing top-line revenue growth and achieves appropriate market position
Ensures the community has an effective external business development strategy in place, is able to articulate results and adjust plan accordingly
Holds Sales Team Members accountable for success factors including a predetermined number of quality calls and tours
Establishes appropriate referral sources, resulting in move-ins from referrals
Daily Standup Meetings to include issues related to sales and occupancy
Scheduled tours, follow up and at risk

What we offer

medical insurance
dental insurance
vision insurance
life insurance
disability insurances
paid time off
paid holidays
401(k) plan with company match
Employee Assistance Program
accident insurance policies

Fulltime

National Account Support Specialist

The National Account Support Specialist provides overall support for client oper...

Location

United States , Tampa

Salary:

44000.00 USD / Year

Allied Universal®

Expiration Date

Until further notice

Requirements

Must possess a high school diploma or equivalent
Ability to obtain and maintain all necessary state or federal licensing requirements
Minimum of one (1) year of professional-level experience utilizing Microsoft Excel and/or Google Sheets
Ability to work independently or collaborate within a group to complete assigned tasks
Computer skills including Microsoft products (Word, Excel, PowerPoint), G-Suite Products (Sheets, Docs, Slides), JD Edwards, Windows
Well organized and able to manage multiple priorities on a daily basis
Self-motivated and ability to take initiative
Excellent oral and written communication skills
Attention to detail
Thoroughness, dependability, tact, and courtesy

Job Responsibility

Serve as a representative for Diversified Maintenance in all client communications (in-person meetings, calls and email)
Provide outstanding customer service to all customers, both internal and external
Manage/support day to day operations for assigned clients
Timely monitor and respond to general emails related to assigned responsibilities
Support the Client Relations Executive, assisting with client needs and managing client-specific SLAs and KPIs
Manage daily work orders
Partner with field operators to schedule/bill tag work
Maintain master billing files
create and communicate service quotes to assigned clients
Demonstrates independent decision-making capabilities regarding day-to-day operations

What we offer

Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Operations Specialist

Location

United States , Bonita Springs

Salary:

105000.00 - 120000.00 USD / Year

Rittenhouse Village At Michigan City

Expiration Date

Until further notice

Requirements

Bachelor's degree is preferred
Business Administration, Hospitality or a Health-related field is ideal
Minimum of 3+ years managerial experience preferably in the senior living, health care or hospitality industries
Previous management experience including hiring, coaching, performance management, daily operations supervision and budget oversight
Previous sales experience preferred
Demonstration of success in managing operating expenses
Administrator License/certification may be required per state requirements

Job Responsibility

Managing Vision and Purpose
Communicates a clear, Resident focused vision, based upon a resident centered model of care
Understands and models Discovery's purpose, focus and mission in all aspects of the positions
Participates in planning and implementing the marketing and sales strategies as established by Regional marketing and management support
Demonstrates the ability to identify and build relationships within the local area that drives businesses into the community, as well maintains an awareness of competitor pricing, thereby maximizing top-line revenue growth and achieves appropriate market position
Ensures the community has an effective external business development strategy in place, is able to articulate results and adjust plan accordingly
Holds Sales Team Members accountable for success factors including a predetermined number of quality calls and tours
Establishes appropriate referral sources, resulting in move-ins from referrals
Daily Standup Meetings to include issues related to sales and occupancy
Scheduled tours, follow up and at risk

What we offer

comprehensive benefit package including medical, dental, vision, life and disability insurances, paid time off and paid holidays
outstanding 401(k) plan with company match
Employee Assistance Program
accident insurance policies

Fulltime

National Account Support Specialist

The National Account Support Specialist provides overall support for client oper...

Location

United States , Tampa

Salary:

44000.00 USD / Year

Allied Universal®

Expiration Date

Until further notice

Requirements

Must possess a high school diploma or equivalent
Ability to obtain and maintain all necessary state or federal licensing requirements
Minimum of one (1) year of professional-level experience utilizing Microsoft Excel and/or Google Sheets
Ability to work independently or collaborate within a group to complete assigned tasks
Computer skills including Microsoft products (Word, Excel, PowerPoint), G-Suite Products (Sheets, Docs, Slides), JD Edwards, Windows
Well organized and able to manage multiple priorities on a daily basis
Self-motivated and ability to take initiative
Excellent oral and written communication skills
Attention to detail
Thoroughness, dependability, tact, and courtesy

Job Responsibility

Serve as a representative for Diversified Maintenance in all client communications (in-person meetings, calls and email)
Provide outstanding customer service to all customers, both internal and external
Manage/support day to day operations for assigned clients
Timely monitor and respond to general emails related to assigned responsibilities
Support the Client Relations Executive, assisting with client needs and managing client-specific SLAs (Service Level Agreement) and Key Performance Indicators (KPIs)
Manage daily work orders
Partner with field operators to schedule/bill tag work
Maintain master billing files
create and communicate service quotes to assigned clients
Demonstrates independent decision-making capabilities regarding day-to-day operations

What we offer

Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Life safety Program Support Specialist 1

The Life safety Program Support Specialist provides essential operational and ad...

Location

United States , Tysons

Salary:

Not provided

M.C. Dean, Inc

Expiration Date

Until further notice

Requirements

High School Diploma with 6+ years of experience
4+ with an associate's degree
0+ years of experience with a bachelor's degree
Proficiency with Microsoft Word, PowerPoint, Outlook, and working knowledge of Excel
Ability to learn and adapt to new software, platforms, and workflow tools
Comfortable using Microsoft Teams, Google Drive, and multi‑platform digital environments
Strong written and verbal communication skills
Ability to multitask, organize priorities, and work independently
Strong customer‑service orientation with the ability to remain calm under pressure
Experience with federal or DoD contracting environments is a plus

Job Responsibility

Serve as a primary member of the onsite Helpdesk Call Center, responding to phone calls, emails, and customer inquiries quickly and professionally
Create, update, and track work requests in the Computerized Maintenance Management System (CMMS)
Document interactions through trouble tickets, service orders, and operational notes
Coordinate service delivery by scheduling maintenance activities and dispatching resources
Provide timely follow‑up with customers regarding status updates and issue resolution
Provide flexible, short-notice coverage for Helpdesk/Scheduler duties when required
Support Program Management with meeting notes, report formatting, and document management within GSA’s Google Drive environment
Maintain the Training Tracker, including employee security credentials, certifications, permits, and travel documentation
Train new employees on company and site policies, administrative procedures, timekeeping, and system navigation
Manage office operations, including supply ordering, inventory control, and uniform issuance/stocking

Fulltime

Select Country

Federal Services Operations Support Specialist

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

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