CrawlJobs Logo

Federal Proposal Writer

United States, Herndon · Job Posted May 05, 2026
Apply Position
Job Link Share

Job Description

At NTT DATA, proposals aren’t just responses—they are how we explain complex technology, build trust with government clients, and win work that matters. We’re looking for a Federal Proposal Writer who can turn sophisticated IT solutions, program management models, and company capabilities into clear, persuasive narratives for government customers. This role is ideal for someone who is equally comfortable discussing modern IT architectures and shaping a compelling written story — someone who understands that winning proposals balance technical accuracy, strategic messaging, and reader clarity. The Federal Proposal Writer works closely with a dynamic team of solution architects, capture leads, subject matter experts, and program management professionals to develop high-quality, compliant, and persuasive proposals to federal government agencies. We are looking for more than strong writing skills. We seek someone who understands federal government evaluators and is capable of creating written materials to support top-notch proposals - in a fast-paced, deadline-oriented environment.

Job Responsibility

  • Works alongside capture and sales leads, solution architects, program managers, and proposal leaders to develop federal proposal responses
  • Translates technical and program data into understandable content, ensuring that the concepts are clearly communicated to government audiences
  • Reviews RFPs, formulates content strategies, and drafts compelling and compliant documents to improve our chances of winning business
  • Engages proactively in sessions to express solutions, strategies, methods for executing tasks, experiences, key success themes, and unique differentiators
  • Assists with proposal processes by engaging in kick-off meetings and reviews, collaborating closely with cross functional teams to guarantee the production of high-quality responses
  • Assumes responsibility for the designated volumes, pushing progress to adhere to deadlines and creating high-quality written responses
  • Revises documents based on feedback from stakeholders and ensures that all final documents are compliant
  • Ensures that proposal content is accurate, complete, meets standards, and is compliant with RFP requirements and proposal deadlines
  • Edits, generates, and evaluates the current templates, case studies, brochures, thought leadership pieces, blogs, and similar materials
  • Adheres to solicitation and NTT DATA style guidelines
  • Develops and implements process improvements to enhance proposal quality throughout the PDC

Requirements

  • BA/BS degree
  • Minimum 7 years of professional experience to include drafting, composing, refining, and editing federal proposal content for technical, management, staffing (including resumes), transition, and past performance volumes
  • Collaborating with subject matter experts in order to quickly grasp technical concepts and ask the right questions to clarify, validate, and strengthen proposal content
  • Developing and incorporating win themes in proposal content
  • Applying organizational skills, detail-oriented, and working independently
  • M365 tool suite and SharePoint
  • Provide a portfolio of at least 2 writing samples
  • Ability to work from our Herndon, VA office at least two days a week

Nice to have

  • Experience using Artificial Intelligence (AI) tools to generate and mature proposal content
  • Experience generating content for new business development materials
  • Flexibility in adapting to deadlines, changing schedules and priorities
  • Shipley-based training/experience

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Similar Jobs for

Federal Proposal Writer

8 matching positions

Federal Proposal Writer

Appian is looking for a Technical Proposal Writer, Public Sector to support our ...
Location
Location
United States , Atlanta; Boston; Charlotte; Raleigh
Salary
Salary:
50000.00 - 125000.00 USD / Year
appian.com Logo
Appian Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience writing, editing, and managing technical proposals
  • Strong writing and written communication skills, with the ability to develop complex technical volumes and customer-facing proposal content
  • Proven understanding of the U.S. Federal Government acquisition process
  • Specific knowledge of U.S. Navy infrastructure, operations, processes, or logistics systems is highly preferred
  • Passion for technology and its applicability to today’s business challenges
  • Ability to support Subject Matter Experts with requirements analysis, system design discussions, and technical content development
  • Demonstrated proficiency with proposal software and standard documentation tools, such as MS Word, Google Docs, GovWin, or similar tools
  • Experience using Artificial Intelligence tools for coding, research, writing, or content development
  • Bachelor’s degree or equivalent certifications in Business, Communications, Technical Writing, Computer Science, Business Information Technology, or a related field
  • Understanding of the federal IT and business landscape, including ERP, CRM, data, workflow, AI, and partner solutions
Job Responsibility
Job Responsibility
  • Lead the drafting, writing, and editing of complex technical proposal sections, including technical volumes, solution descriptions, past performance citations, and management plans
  • Ensure proposal responses are fully aligned with Request for Proposal requirements and customer expectations
  • Translate highly technical Appian platform capabilities, architecture, and Public Sector use cases into clear, concise, and compelling proposal language
  • Interview and collaborate with solutions engineers, architects, product managers, delivery team members, and federal sales account executives to gather critical content
  • Ensure consistency, accuracy, and quality across proposal volumes and related customer-facing materials
  • Partner with sales teams to organize and draft customer-focused technical white papers
  • Use Appian-provided tools and systems, including AI-enabled tools, to support content generation while ensuring all AI-assisted content is fully fact-checked and validated
  • Manage the product description and proposal content library, ensuring approved and up-to-date language is readily available
  • Participate in all phases of the proposal lifecycle, including Pink, Red, and Gold Team reviews, as well as final submission quality assurance
  • Help define the style, tone, voice, and structure for technical content types
What we offer
What we offer
  • 401(k) plan with company match
  • flexible time off
  • paid parental leave
  • medical, dental, and vision plans
  • life insurance
  • disability insurance
  • wellness programs
  • flexible spending accounts
  • health savings account contributions
  • employee referral bonus program
  • Fulltime
Read More
Arrow Right

Federal Proposal Writer

Appian is looking for a Technical Proposal Writer, Public Sector to support our ...
Location
Location
United States , McLean
Salary
Salary:
Not provided
appian.com Logo
Appian Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience writing, editing, and managing technical proposals
  • Strong writing and written communication skills, with the ability to develop complex technical volumes and customer-facing proposal content
  • Proven understanding of the U.S. Federal Government acquisition process
  • Passion for technology and its applicability to today's business challenges
  • Ability to support Subject Matter Experts with requirements analysis, system design discussions, and technical content development
  • Demonstrated proficiency with proposal software and standard documentation tools, such as MS Word, Google Docs, GovWin, or similar tools
  • Experience using Artificial Intelligence tools for coding, research, writing, or content development
  • Bachelor's degree or equivalent certifications in Business, Communications, Technical Writing, Computer Science, Business Information Technology, or a related field
  • Understanding of the federal IT and business landscape, including ERP, CRM, data, workflow, AI, and partner solutions
Job Responsibility
Job Responsibility
  • Lead the drafting, writing, and editing of complex technical proposal sections, including technical volumes, solution descriptions, past performance citations, and management plans
  • Ensure proposal responses are fully aligned with Request for Proposal requirements and customer expectations
  • Translate highly technical Appian platform capabilities, architecture, and Public Sector use cases into clear, concise, and compelling proposal language
  • Interview and collaborate with solutions engineers, architects, product managers, delivery team members, and federal sales account executives to gather critical content
  • Ensure consistency, accuracy, and quality across proposal volumes and related customer-facing materials
  • Partner with sales teams to organize and draft customer-focused technical white papers
  • Use Appian-provided tools and systems, including AI-enabled tools, to support content generation while ensuring all AI-assisted content is fully fact-checked and validated
  • Manage the product description and proposal content library, ensuring approved and up-to-date language is readily available
  • Participate in all phases of the proposal lifecycle, including Pink, Red, and Gold Team reviews, as well as final submission quality assurance
  • Help define the style, tone, voice, and structure for technical content types
What we offer
What we offer
  • Training and Development
  • Growth Opportunities
  • Tuition reimbursement
  • Leadership program
  • Community
  • Employee-led affinity groups
  • Health coverage
  • Employee Assistance Program (EAP) with free mental health support
  • Life and disability insurance
  • Employee Stock Purchase Program (ESPP)
  • Fulltime
Read More
Arrow Right

Proposal Writer - Federal Govt Technical Sections

The Federal Proposal Writer role at NTT DATA involves creating persuasive propos...
Location
Location
United States , Herndon
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • BA/BS degree
  • Minimum 5 years of professional experience
  • Drafting, composing, refining, and editing federal proposal content for technical, management, staffing, transition, and past performance volumes
  • Collaborating with subject matter experts
  • Developing and incorporating win themes in proposal content
  • Applying organizational skills, detail-oriented, and working independently
  • M365 tool suite and SharePoint
  • Provide a portfolio of at least 2 writing samples
  • Ability to work from our Herndon, VA office at least two days a week
Job Responsibility
Job Responsibility
  • Works alongside capture and sales leads, solution architects, program managers, and proposal leaders to develop federal proposal responses
  • Translates technical and program data into understandable content
  • Reviews RFPs, formulates content strategies, and drafts compelling and compliant documents
  • Engages proactively in sessions to express solutions, strategies, methods for executing tasks, experiences, key success themes, and unique differentiators
  • Assists with proposal processes by engaging in kick-off meetings and reviews
  • Assumes responsibility for the designated volumes, pushing progress to adhere to deadlines and creating high-quality written responses
  • Ensures that proposal content is accurate, complete, meets standards, and is compliant with RFP requirements and proposal deadlines
  • Edits, generates, and evaluates the current templates, case studies, brochures, thought leadership pieces, blogs, and similar materials
  • Adheres to solicitation and NTT DATA style guidelines
  • Develops and implements process improvements to enhance proposal quality
  • Fulltime
Read More
Arrow Right

Proposal Writer Federal Govt

The Federal Proposal Writer at NTT DATA will develop high-quality proposals for ...
Location
Location
United States , Herndon
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • BA/BS degree
  • Minimum 5 years of professional experience to include: Drafting, composing, refining, and editing federal proposal content for technical, management, staffing (including resumes), transition, and past performance volumes
  • Collaborating with subject matter experts in order to quickly grasp technical concepts and ask the right questions to clarify, validate, and strengthen proposal content
  • Developing and incorporating win themes in proposal content
  • Applying organizational skills, detail-oriented, and working independently
  • M365 tool suite and SharePoint
  • Provide a portfolio of at least 2 writing samples
  • Ability to work from our Herndon, VA office at least two days a week.
Job Responsibility
Job Responsibility
  • Works alongside capture and sales leads, solution architects, program managers, and proposal leaders to develop federal proposal responses
  • Translates technical and program data into understandable content, ensuring that the concepts are clearly communicated to government audiences
  • Reviews RFPs, formulates content strategies, and drafts compelling and compliant documents to improve our chances of winning business
  • Engages proactively in sessions to express solutions, strategies, methods for executing tasks, experiences, key success themes, and unique differentiators
  • Assists with proposal processes by engaging in kick-off meetings and reviews, collaborating closely with cross functional teams to guarantee the production of high-quality responses
  • Assumes responsibility for the designated volumes, pushing progress to adhere to deadlines and creating high-quality written responses. Revises documents based on feedback from stakeholders and ensures that all final documents are compliant
  • Ensures that proposal content is accurate, complete, meets standards, and is compliant with RFP requirements and proposal deadlines
  • Edits, generates, and evaluates the current templates, case studies, brochures, thought leadership pieces, blogs, and similar materials
  • Adheres to solicitation and NTT DATA style guidelines
  • Develops and implements process improvements to enhance proposal quality throughout the PDC.
  • Fulltime
Read More
Arrow Right

Proposal Writer - Government Services

Protiviti Government Services is seeking an experienced Proposal Writer to suppo...
Location
Location
United States , Los Angeles
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of experience developing, bidding, and winning public-sector management consulting proposals
  • Shipley Boot Camp certification preferred
  • Demonstrated experience supporting proposal content libraries, including written narratives and graphics assets
  • Proficiency with Microsoft SharePoint or similar document management systems
  • Microsoft Office Suite (Word, Excel, PowerPoint, Project, Visio)
  • and Adobe Creative Suite
  • Ability to collaborate with personnel at all organizational levels, from technical staff to executive leadership, and influence stakeholders to achieve proposal objectives
  • Strong leadership, organizational, assertiveness, and interpersonal skills
  • Exceptional written and verbal communication skills with strong attention to detail
  • Bachelor's degree from an accredited institution required
Job Responsibility
Job Responsibility
  • Develop high-quality, compliant, and competitive proposals for federal, state, and local government clients
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Proposal Writer

Proposal Writer - Contract, 6-8+ Months, Starts ASAP, Hybrid Schedule in Dallas!
Location
Location
United States , Coppell
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience writing state government proposals (federal experience acceptable)
  • Strong RFP analysis and compliance expertise
  • Exceptional written communication and attention to detail
  • Experience leading proposal efforts and managing deadlines
  • Ability to work flexibly in deadline-driven environments
  • Clear, confident communicator with leadership presence
Job Responsibility
Job Responsibility
  • Lead and manage end-to-end state government RFP responses
  • Analyze and interpret RFP requirements to ensure compliance
  • Write, edit, and finalize proposal narratives with strong grammar and clarity
  • Coordinate proposal schedules, deadlines, and deliverables
  • Partner with subject matter experts and a contract manager (no legal drafting required)
  • Follow established proposal processes and detailed workflows
  • Present proposal content and strategy to executive leadership
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Proposal Writer

Lead and manage end‑to‑end state government RFP responses; Analyze and interpret...
Location
Location
United States , Dallas
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience writing state government proposals (federal experience acceptable)
  • Strong RFP analysis and compliance expertise
  • Exceptional written communication and attention to detail
  • Experience leading proposal efforts and managing deadlines
  • Ability to work flexibly in deadline‑driven environments
  • Clear, confident communicator with leadership presence
Job Responsibility
Job Responsibility
  • Lead and manage end‑to‑end state government RFP responses
  • Analyze and interpret RFP requirements to ensure compliance
  • Write, edit, and finalize proposal narratives with strong grammar and clarity
  • Coordinate proposal schedules, deadlines, and deliverables
  • Partner with subject matter experts and a contract manager (no legal drafting required)
  • Follow established proposal processes and detailed workflows
  • Present proposal content and strategy to executive leadership
Read More
Arrow Right

Senior Proposal Writer

Location
Location
United States , Chantilly
Salary
Salary:
Not provided
arcfield.com Logo
Arcfield
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • BS 10-12, MS 8-10, Phd 5-7
  • Must possess and have the ability to maintain an active TS/SCI security clearance
  • Must be able to obtain and maintain a Poly
  • Must be local to the Washington, D.C. metropolitan area and have the ability to commute to Arcfield’s Chantilly, VA, office as needed
  • Recent proposal writing experience using Shipley-based processes
  • Strong Microsoft Word skills, including applying style templates to generate compliant proposal sections
Job Responsibility
Job Responsibility
  • Writes, rewrites, and edits documents in response to full lifecycle proposal requirements
  • Collaborates with subject matter experts, proposal team, and other stakeholders to develop compliant proposal content in accordance with RFP requirements, capture strategy, and corporate style guides
  • Conducts quality reviews of proposal material
  • may peer review material
  • Translates complex data into compelling, evaluator-friendly narrative and graphics
  • Research related topics to better understand the content
  • Recommends, selects, and tailors layouts and exhibits to amplify or clarify proposal objectives
  • Edits draft content by reviewing for completeness, accuracy, clarity, brevity, correct language use, compliance, consistency, flow, tone, organization, and alignment with specified style guide(s)
  • Helps conceptualize and allocate space for text, photos, and illustrations according to solicitation requirements. Reorganizes, cuts, or rewrites as necessary
  • Verifies facts, dates, and statistics using standard reference sources
  • Fulltime
Read More
Arrow Right