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NTT DATA Logo NTT DATA · IT - Administration

Federal Proposal Coordinator

United States, Herndon · Job Posted March 22, 2026
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Job Description

The Federal Proposal Coordinator role at NTT DATA involves managing the proposal development process, ensuring compliance with RFP requirements, and coordinating contributions from various stakeholders. This role partners closely with proposal managers, capture teams, SMEs, writers, and graphic designers with a primary focus on production of high-quality compliant proposal response documents and coordinating schedules, contributors, and activities.

Job Responsibility

  • Manage proposal document creation and production using the M365 Suite and Adobe PDF
  • Review and understand RFP instructions for format, font/style, and response requirements to maintain document compliance
  • Maintain consistent formatting across volumes to include coordinating graphics, tables, and callout boxes
  • Adhere to solicitation and NTT DATA style guidelines
  • Support proposal activities, including team rosters, calendars, work plans, meeting notes, action item tracking, and data calls
  • Coordinate day-to-day proposal development activities across color teams to meet milestone and submission deadlines
  • Support review cycles by assembling draft volumes, incorporating edits, glossaries, appendices, and preparing final files
  • Track deliverables and content status and communicate risks/issues to the proposal manager
  • Assemble reusable boilerplate
  • Coordinate data calls and information gathering from teaming partners
  • Create and administer SharePoint sites to include managing and tracking access permissions
  • Maintain content libraries, reusable boilerplate, and compliance artifacts
  • Recommend and implement process improvements to enhance proposal quality

Requirements

  • BA/BS degree
  • Minimum of 3 years supporting and coordinating the federal proposal development process (civilian and/or DoD)
  • Minimum of 5 years of professional experience with M365 Word, Excel, PowerPoint and Adobe Acrobat for final production
  • Ability to solve formatting and production challenges quickly and decisively
  • Experience working across multidisciplinary and geographically dispersed teams under tight deadlines
  • Demonstrating attention to detail and a quality control mindset
  • Experience maintaining SharePoint sites to ensure version control and effective document collaboration
  • Strong organization and time-management skills
  • Ability to manage multiple concurrent deadlines and priorities
  • Ability to work from our Herndon, VA office at least two days a week

Nice to have

  • Experience solving problems with proposals and negotiating and communicating solutions to ensure winning responses
  • Skilled with Adobe Creative Suite for editing text in existing graphics
  • Understanding team dynamics and ability to work with all team members to superior performance and personal satisfaction
  • Strong work ethic and personal accountability
  • Familiarity with Shipley or similar proposal best practices and color review processes
  • Experience gathering data to respond to or support RFI responses for Capture Managers or other delivery teams
  • Experience tracking opportunities through SAM.gov and/or GSA eBuy
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