Federal Proposal Coordinator Job at NTT DATA (Herndon)

Federal Proposal Coordinator

NTT DATA

Location:
United States , Herndon

Category:
IT - Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Federal Proposal Coordinator role at NTT DATA involves managing the proposal development process, ensuring compliance with RFP requirements, and coordinating contributions from various stakeholders. This role partners closely with proposal managers, capture teams, SMEs, writers, and graphic designers with a primary focus on production of high-quality compliant proposal response documents and coordinating schedules, contributors, and activities.

Job Responsibility:

Manage proposal document creation and production using the M365 Suite and Adobe PDF
Review and understand RFP instructions for format, font/style, and response requirements to maintain document compliance
Maintain consistent formatting across volumes to include coordinating graphics, tables, and callout boxes
Adhere to solicitation and NTT DATA style guidelines
Support proposal activities, including team rosters, calendars, work plans, meeting notes, action item tracking, and data calls
Coordinate day-to-day proposal development activities across color teams to meet milestone and submission deadlines
Support review cycles by assembling draft volumes, incorporating edits, glossaries, appendices, and preparing final files
Track deliverables and content status and communicate risks/issues to the proposal manager
Assemble reusable boilerplate
Coordinate data calls and information gathering from teaming partners
Create and administer SharePoint sites to include managing and tracking access permissions
Maintain content libraries, reusable boilerplate, and compliance artifacts
Recommend and implement process improvements to enhance proposal quality

Requirements:

BA/BS degree
Minimum of 3 years supporting and coordinating the federal proposal development process (civilian and/or DoD)
Minimum of 5 years of professional experience with M365 Word, Excel, PowerPoint and Adobe Acrobat for final production
Ability to solve formatting and production challenges quickly and decisively
Experience working across multidisciplinary and geographically dispersed teams under tight deadlines
Demonstrating attention to detail and a quality control mindset
Experience maintaining SharePoint sites to ensure version control and effective document collaboration
Strong organization and time-management skills
Ability to manage multiple concurrent deadlines and priorities
Ability to work from our Herndon, VA office at least two days a week

Nice to have:

Experience solving problems with proposals and negotiating and communicating solutions to ensure winning responses
Skilled with Adobe Creative Suite for editing text in existing graphics
Understanding team dynamics and ability to work with all team members to superior performance and personal satisfaction
Strong work ethic and personal accountability
Familiarity with Shipley or similar proposal best practices and color review processes
Experience gathering data to respond to or support RFI responses for Capture Managers or other delivery teams
Experience tracking opportunities through SAM.gov and/or GSA eBuy

Additional Information:

Job Posted:
March 22, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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Job Link Share:

Federal Proposal Coordinator

NTT DATA

Location:
United States , Herndon

Category:
IT - Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 22, 2026

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