Federal financial aid administration and compliance Job at Financial Aid Services, Inc. & Genesis-SMSS, LLC (Salem)

Financial Aid Analyst

Ensures timely and accurate awarding and disbursement of student financial aid f...

Location

United States , Irvine

Salary:

25.95 - 35.04 USD / Hour

American Career College

Expiration Date

Until further notice

Requirements

HS Diploma or equivalent required
Associate Degree from an accredited college or university preferred
May not be in default on a federal student loan or owe repayment on a federal grant
2-3 years of experience (singly or combined) in the following: bookkeeping, data analysis, or Title IV financial aid administration
Ability to retain information and apply learned concepts to similar or new situations appropriately
Ability to communicate effectively and professionally with others both verbally and in writing
Ability to demonstrate attention to detail and retention of learned concepts
Familiarity with preparation of U.S. federal tax returns

Job Responsibility

Perform federal verification of financial aid files for students selected by the Department of Education's processor or the institution
Review “C-Codes” for files assigned and evaluate information available to determine appropriate action and resolve
Determine/confirm eligibility for federal, state, institutional, or external awards by reviewing ISIR, documents scanned in Image Now, cost of attendance, need analysis, enrollment levels, program data, and information available from the Department of Education and other entities involved in the administration of TIV student financial aid
Monitor FAME Approved spreadsheets and appropriately update student packaging and document statuses in Student Information System
Determine/confirm eligibility for federal, state, institutional, or external awards by reviewing SAI, cost of attendance, need analysis, enrollment levels, and program data in Student Information System
Review variance reports assigned by supervisors to identify award discrepancies or errors
Evaluate data available to identify root cause of the variance or warning flag, determine appropriate course of action, and resolve
Monitor personal activity queue in Student Information System and completes required tasks so that activities can be closed in a timely and accurate manner
Follows-up on self-assigned reminders or activities assigned to other parties to ensure timely resolution and escalate as appropriate
Document in Student Information System contact manager all actions taken to resolve activities in a professional and appropriate manner

What we offer

medical
dental
vision
flexible spending accounts
401(k) match
paid time off
holidays
parental leave
tuition reimbursement
adoption assistance

Fulltime

Financial Aid Director

SCI-Arc seeks an experienced, student-centered, and detail-oriented Director of ...

Location

United States , Los Angeles

Salary:

90000.00 - 105000.00 USD / Year

SCI-Arc

Expiration Date

Until further notice

Requirements

Bachelor's degree in Higher Education Administration, Finance, Business Administration, or related field
Minimum of 5–7 years of progressive financial aid administration experience
Demonstrated knowledge of federal Title IV regulations and compliance practices
Supervisory or management experience
Strong analytical, organizational, and communication skills
Experience with financial aid management systems and student information systems
Ability to manage sensitive and confidential information with professionalism and discretion

Job Responsibility

Direct and oversee all financial aid operations and services
Administer federal Title IV, state, institutional, and private aid programs
Manage financial aid awarding, packaging, verification, and disbursement processes
Monitor student eligibility, satisfactory academic progress (SAP), and compliance requirements
Maintain accurate student financial aid records and documentation
Ensure institutional compliance with all federal, state, and accreditation regulations
Serve as SCI-Arc’s primary resource for Title IV compliance and regulatory updates
Prepare and coordinate audits, program reviews, and compliance reporting
Develop and maintain financial aid policies and procedures
Interpret changes in legislation and implement operational updates as needed

What we offer

Medical
Dental
Vision
401k
Paid time off

Fulltime

Financial Aid Office Assistant

The Financial Aid Office Assistant provides administrative and customer service ...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Knowledge of federal, state, and institutional financial aid programs
Familiarity with FERPA and other regulatory compliance standards
Strong attention to detail, organizational skills, and ability to manage confidential student and financial information
Proficiency in Microsoft Office (Excel, Word, Outlook) and document imaging systems
Experience with student information or financial aid systems preferred, including: Student Information Systems (Banner, PeopleSoft, Colleague)
Financial aid management platforms (PowerFAIDS, COD, NSLDS)
Federal Student Aid (FSA) portals

Job Responsibility

Assist students with FAFSA and financial aid application processes
Process and review financial aid documentation
Maintain student records in compliance with FERPA regulations
Respond to inquiries regarding grants, loans, and scholarships
Coordinate with admissions, registrar, and bursar offices
Verify eligibility for federal, state, and institutional aid programs
Track deadlines and ensure timely award processing
Assist with student outreach and financial literacy initiatives
Support compliance with Department of Education regulations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Executive Director of Student Financial Aid

Reporting to the Assistant Vice President for Enrollment Optimization, the Execu...

Location

United States , Norfolk

Salary:

Not provided

Old Dominion University

Expiration Date

Until further notice

Requirements

Master’s degree
At least five years of financial aid experience
At least three years of experience supervising professional staff
Knowledge of federal, state, and institutional financial aid regulations and the ability to interpret and apply them to ensure compliance and support student success
Experience with non-standard academic calendars in the context of administering federal, state, and other aid programs
Skill in leading and developing staff through coaching, mentorship, and fostering an inclusive, empowered team environment
Skill in strategic planning and operational management to enhance efficiency, effectiveness, and alignment with institutional goals
Ability to build and maintain trusting relationships with diverse stakeholders through effective communication and collaboration
Strengths in creating a culture of curiosity and inquisitiveness
Ability to think innovatively and implement creative solutions to operational and service challenges

Job Responsibility

Provide transformational leadership and strategic oversight to all areas of the Office of Student Financial Aid
Ensure data accuracy and integrity, operational efficiency, compliance with federal and state regulations, and the effective use of student financial aid systems such as Ellucian Banner
Responsible for comprehensive planning and execution of key initiatives, major projects, and leading the team that manages day-to-day administration of federal, state, and institutional aid
Facilitate coordination and communication across university departments to create a positive educational experience for students while ensuring compliance with all regulatory and institutional policies
Promote a departmental culture that embraces individual and organizational learning
Work with key student financial services teams in departmental planning, development, and training to improve individual, group, and organizational performance

Fulltime

Controller

We are looking for an experienced Controller to join our team in Kenmore, Washin...

Location

United States , Kenmore

Salary:

130000.00 - 200000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Certified Public Accountant (CPA) designation is required
Proven experience in non-profit accounting and financial management
Strong leadership skills with the ability to manage and develop teams effectively
Proficiency in document control and scanning processes
Expertise in compiling and analyzing financial documents and reports
Knowledge of financial aid administration and compliance
Familiarity with federal and state reporting requirements and audit coordination
Advanced proficiency in financial systems and software applications

Job Responsibility

Supervise the Finance Office and Student Accounts team, ensuring efficient and effective operations
Develop, implement, and maintain fiscal systems and procedures to enhance financial management
Collaborate with managers and staff to coordinate fiscal accounting activities and ensure alignment with organizational goals
Provide guidance to administrators on fiscal policies and practices to support informed decision-making
Oversee financial accounting systems, including the implementation of new technologies to improve processes
Prepare and present monthly, quarterly, and annual financial statements for internal and external stakeholders, analyzing reports and addressing any financial concerns
Manage cash flow and banking operations, including short- and long-term cash management plans
Direct fiscal administration of financial aid programs, including student loan collections and compliance with financial aid regulations
Project revenues, expenditures, and cash flow to ensure adherence to debt covenant obligations
Coordinate annual financial audits and prepare reports for federal and state agencies, including overseeing special accounts such as grants and endowments

What we offer

Medical/Dental/Vision
Life and AD&D insurance
Long/short term disability
401k with match
15 days PTO
7 paid holidays + 1 personal holiday + closed 12/24-1/1
96 hours sick time

Controller

We are looking for an experienced Controller to join our team in Kenmore, Washin...

Location

United States , Kenmore, Washington

Salary:

130000.00 - 200000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Certified Public Accountant (CPA) designation is required
Proven experience in non-profit accounting and financial management
Strong leadership skills with the ability to manage and develop teams effectively
Proficiency in document control and scanning processes
Expertise in compiling and analyzing financial documents and reports
Knowledge of financial aid administration and compliance
Familiarity with federal and state reporting requirements and audit coordination
Advanced proficiency in financial systems and software applications

Job Responsibility

Supervise the Finance Office and Student Accounts team, ensuring efficient and effective operations
Develop, implement, and maintain fiscal systems and procedures to enhance financial management
Collaborate with managers and staff to coordinate fiscal accounting activities and ensure alignment with organizational goals
Provide guidance to administrators on fiscal policies and practices to support informed decision-making
Oversee financial accounting systems, including the implementation of new technologies to improve processes
Prepare and present monthly, quarterly, and annual financial statements for internal and external stakeholders, analyzing reports and addressing any financial concerns
Manage cash flow and banking operations, including short- and long-term cash management plans
Direct fiscal administration of financial aid programs, including student loan collections and compliance with financial aid regulations
Project revenues, expenditures, and cash flow to ensure adherence to debt covenant obligations
Coordinate annual financial audits and prepare reports for federal and state agencies, including overseeing special accounts such as grants and endowments

What we offer

Medical/Dental/Vision
Life and AD&D insurance
Long/short term disability
401k with match
15 days PTO
7 paid holidays + 1 personal holiday + closed 12/24-1/1
96 hours sick time

Director of Accounts

This role will be based in Norfolk, Virginia, and will involve overseeing the Ac...

Location

United States , Norfolk, Virginia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Accounting Software Systems
Must be well-versed in all Accounting Functions
Experience in handling Accounts Payable (AP)
Knowledge of Accounts Receivable (AR)
Proven experience in Auditing
Must have a strong understanding of Billing Functions
Expertise in Student Financial Aid
Familiarity with Banner software

Job Responsibility

Develop and implement short and long-term goals, policies, and operating procedures for the department
Lead the Accounts, Third Party Billing, and Cashiering staff
Manage the programs administrated by the offices
Develop and implement new initiatives to improve student customer service experience
Ensure compliance with rules and regulations that govern federal state, and institutional financial aid programs, privacy of data, taxation, and collection practices
Collaborate with the Registrar and Financial Aid partner offices to develop strategies
Use Accounting Software Systems to maintain accurate records and process transactions
Handle all aspects of Accounting Functions including Accounts Payable (AP) and Accounts Receivable (AR)
Conduct regular Auditing to ensure fiscal responsibility and compliance
Manage Billing Functions related to student accounts and third party entities

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Financial Aid Representative

Our company is seeking a detail-oriented and customer-focused Financial Aid Repr...

Location

United States , Chantilly

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least one year of customer service experience
Excellent communication abilities
Previous experience in a call center or customer service setting is highly desirable
Demonstrates a professional demeanor

Job Responsibility

Guide applicants and families through the financial aid process, responding to questions via phone, email, and in-person interactions
Review and process financial aid applications, ensuring accuracy and compliance with institutional, state, and federal guidelines
Maintain up-to-date knowledge of relevant regulations and communicate changes to stakeholders as necessary
Resolve issues related to eligibility, documentation, and disbursement of funds
Maintain accurate records in accordance with privacy and audit requirements
Collaborate with admissions, student services, accounting, and other departments as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Fulltime

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Federal financial aid administration and compliance

Financial Aid Services, Inc. & Genesis-SMSS, LLC

Location:
United States , Salem

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 31, 2025

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Federal financial aid administration and compliance

Financial Aid Services, Inc. & Genesis-SMSS, LLC

Location:United States , Salem

Category:Finance

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:December 31, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Federal financial aid administration and compliance

Financial Aid Analyst

Financial Aid Director

Financial Aid Office Assistant

Executive Director of Student Financial Aid

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Controller

Director of Accounts

Financial Aid Representative

Location:
United States , Salem

Category:
Finance

Contract Type:
Not provided

Job Posted:
December 31, 2025