Faculty Support Specialist Job at HBS (Boston)

Faculty Support Specialist

As the professors’ administrative assistant, Faculty Support Specialists provide...

Location

United States , Boston

Salary:

58000.00 - 63000.00 USD / Year

HBS

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
3+ years of experience working in an administrative, clerical, executive support, coordination, or related professional capacity is required
Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.) is a must
Education beyond high school may count toward experience

Job Responsibility

Administratively supports multiple faculty, while acting as a liaison between students, other instructors, and various HBS and University departments
Provides support to faculty and/or other projects on a short-term and long-term basis based on business needs and varying team support requirements
Supports faculty when they are teaching and with course platform
assembling and editing syllabi, supporting the grading process, preparing materials and presentations for class
coordinating arrangements for class visitors, etc.
Manages and coordinates extremely active, complex calendars
scheduling appointments, meetings, and events
Performs basic online research
retrieves books, articles, and other information
Prepares documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing files

What we offer

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

New

Chief Librarian

The Chief Librarian will provide strategic leadership for the University Library...

Location

India , Mumbai

Salary:

Not provided

Emeritus

Expiration Date

Until further notice

Requirements

5–6 years’ experience in a senior role within an academic or research library
Experience delivering high-quality library services in a higher education environment
Demonstrated ability to promote library services and build engagement with academic users
Experience leading library services through a growth or development phase
Experience scaling collections and services in line with institutional priorities
Experience working with diverse stakeholders including international partners
Experience implementing library systems including: library management systems, resource discovery systems, metadata management platforms
Ability to respond to technological developments in academic libraries
Strong customer-focused approach to service delivery
Postgraduate qualification in Library and Information Science or equivalent

Job Responsibility

Ensure all library users (students, faculty and staff) have seamless access — including remote access — to library services and content supporting teaching, learning and wider reading
Lead the development of the library’s collections across formats including print, manuscripts, electronic resources and multimedia
Work in consultation with University of York library colleagues to align standards and resources where appropriate
Build relationships with publishers, agents, consortia and digital hosts to secure effective subscriptions
Resolve access issues related to online resources and print supply
Raise awareness among academic staff about new journals, databases and scholarly resources
Lead resource selection and deselection in consultation with stakeholders, while monitoring return on investment
Develop and maintain library policies including: circulation, digital access, collection development
Establish standard operating procedures for acquisition, cataloguing and archiving
Monitor and manage collection development budgets

Fulltime

Part-Time SEND & Inclusion Administrator

Temporary role until April 2026 | 18.5 hours per week (flexible on days). You'll...

Location

United Kingdom , Wolverhampton

Salary:

12.25 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous administrative experience, preferably in an education, support, or customer-facing role
Strong IT skills - confident using MIS/databases and standard Microsoft systems
Excellent organisational and communication skills, with the ability to work under pressure and to deadlines
A flexible, positive approach and the ability to work independently when needed
A valid Enhanced DBS check

Job Responsibility

Working closely with the SEND & Inclusion Manager and Specialists to coordinate the admissions and support process for students
Logging support applications and accurately maintaining records
Booking assessments, arranging appointments and communicating with applicants via phone, text and email
Setting up learning sessions for students
Liaising with curriculum teams, parents, and faculty administrators to support assessment sessions and student needs
Ensuring all enquiries are handled promptly and professionally

What we offer

Holiday pay

Parttime

Sr. Research Prog Specialist

The Senior Department Program Specialist - SHORE will collaborate with the Direc...

Location

United States of America , Rochester

Salary:

60431.00 - 84603.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree required
Master degree, Advanced degree (PhD or MD) preferred
5 years of relevant experience required
Prior experience in higher education, academic research and grants administration preferred
Strong leadership and team management skills
Exceptional communication, negotiation, and relationship-building skills
Proficiency in program evaluation and data analysis
Strong project management skills, with the ability to manage multiple tasks simultaneously
Strong organizational skills, attention to detail and problem-solving ability.
Advanced budget management and financial planning expertise

Job Responsibility

Provide leadership and oversight for SHORE research projects, supporting faculty and trainees in study design, recruitment, regulatory compliance, and reporting
Lead strategic planning and implementation of complex research programs aligned with departmental priorities in surgical outcomes.
Develop and expand a sustainable, independently funded research portfolio in surgical health outcomes, including federal (e.g., NIH, AHRQ, PCORI) and foundation grants.
Serve as a liaison to the Department of Surgery leadership to integrate outcome-focused initiatives and skill-building across divisions.
Organize and lead meetings, track project progress, and prepare updates and reports for internal stakeholders and funding agencies.
Foster interdisciplinary collaborations across departments and research centers at URMC to maximize institutional impact and minimize siloed efforts.
Oversee regulatory processes, including human subjects protocols and maintenance of study documentation.
Maintains multiple health outcomes databases and is responsible for managing subscriptions, submission, and access for researchers.
Engage and coordinate the investigators including biostatisticians, data analysts, and dissemination experts, to ensure high-quality research outputs.
Establish and track clear performance metrics and outcomes to evaluate SHORE’s impact and guide continuous improvement

Fulltime

New

Operations Specialist

We are looking for an experienced Operations Specialist to join our team in Sain...

Location

United States , Saint Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in contract administration, preferably within an educational institution
Familiarity with faculty contract language and related operational processes
Strong administrative skills with the ability to handle high-volume data entry efficiently
Understanding of union contracts and compliance requirements
Ability to collaborate effectively with HR and Academic Affairs departments
Exceptional organizational skills and attention to detail
Proficiency in managing workflows and coordinating project timelines
Experience in operations administration and supporting large-scale initiatives

Job Responsibility

Oversee the implementation of faculty contract workflows using Dynamic Forms to transition processes to an electronic format
Coordinate the annual faculty contract cycle, including tracking, documentation, and follow-up activities
Manage the mass issuance of appointment letters for faculty and staff, ensuring accuracy and timely delivery
Collaborate with HR and Academic Affairs teams to maintain adherence to deadlines and operational standards
Support administrative processes related to academic appointments and faculty contracts
Provide expertise in reviewing and understanding faculty contract language within a higher education context
Ensure compliance with union contracts and institutional policies during contract management
Maintain accurate and organized records for all contract-related activities
Assist in high-volume data entry tasks to support operational needs
Address and resolve any issues that arise during contract processing and workflow implementation

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Technical Lead

We are seeking a highly motivated and technically proficient Technical Lead to m...

Location

India , Noida

Salary:

Not provided

ARK Infosolutions Pvt. Ltd.

Expiration Date

Until further notice

Requirements

Proven experience leading technical teams or projects in an academic or corporate setting
Excellent understanding of Finite Element Analysis, Electrical machines, Machine design
Self-starter with excellent verbal, communication and interpersonal skills
Strong proficiency in one or more Ansys simulation tools (Ansys Mechanical, Fluent, HFSS, Workbench, etc.)
Solid understanding of Finite Element Analysis (FEA), Computational Fluid Dynamics (CFD), and Multiphysics simulations

Job Responsibility

Lead and mentor a team of technical engineers and application specialists in supporting academic institutions
Oversee day-to-day operations, allocate tasks, and ensure timely and high-quality support delivery
Develop and maintain strategic relationships with key academic stakeholders (faculty, department heads, lab administrators)
Stay updated on the latest developments in simulation tools, particularly within the Ansys ecosystem, to guide the team and educational partners effectively
Work closely with faculty members to understand their curriculum, research needs, and recommend relevant Ansys tools and simulation methodologies
Conduct training sessions for faculty and lab instructors to enable them to independently use and teach Ansys products
Assist in integrating Ansys software into academic courses, labs, and research projects with tailored technical recommendations

Fulltime

Technical Lead

We are seeking a highly motivated and technically proficient Technical Lead to m...

Location

India , Noida

Salary:

Not provided

ARK Infosolutions Pvt. Ltd.

Expiration Date

Until further notice

Requirements

Proven experience leading technical teams or projects in an academic or corporate setting
Excellent understanding of Finite Element Analysis, Electrical machines, Machine design
Self-starter with excellent verbal, communication and interpersonal skills
Strong proficiency in one or more Ansys simulation tools (Ansys Mechanical, Fluent, HFSS, Workbench, etc.)
Solid understanding of Finite Element Analysis (FEA), Computational Fluid Dynamics (CFD), and Multiphysics simulations

Job Responsibility

Lead and mentor a team of technical engineers and application specialists in supporting academic institutions
Oversee day-to-day operations, allocate tasks, and ensure timely and high-quality support delivery
Develop and maintain strategic relationships with key academic stakeholders (faculty, department heads, lab administrators)
Stay updated on the latest developments in simulation tools, particularly within the Ansys ecosystem, to guide the team and educational partners effectively
Work closely with faculty members to understand their curriculum, research needs, and recommend relevant Ansys tools and simulation methodologies
Conduct training sessions for faculty and lab instructors to enable them to independently use and teach Ansys products
Assist in integrating Ansys software into academic courses, labs, and research projects with tailored technical recommendations

Fulltime

Administrative Support Specialist

The Administrative Support Specialist provides comprehensive administrative and ...

Location

United States , Los Angeles

Salary:

30.00 USD / Hour

Tucker Parker Smith Group

Expiration Date

Until further notice

Requirements

Bachelor's degree in business, communications, or a related field, or equivalent professional experience
3–5 years of experience in development, membership programs, or executive administrative support roles
Proficiency with Salesforce, Microsoft Office Suite, and Marketing Cloud
Experience supporting events and board governance preferred
Familiarity with fundraising operations and stewardship best practices
Membership strategy and donor stewardship
Executive support and board relations
Data analysis and reporting
Excellent written and interpersonal communication skills
Ability to maintain confidentiality and exercise sound judgment

Job Responsibility

Coordinate the full membership lifecycle, including invitations, acquisition, onboarding, and retention efforts
Maintain accurate membership data and reporting in Salesforce
Support the development and execution of annual recruitment and retention strategies
Create donor and member communications such as solicitations, newsletters, and social media content
Oversee stewardship activities including acknowledgment letters, birthday cards, and recognition initiatives
Coordinate student scholar and faculty award programs
Monitor Daily Gift Reports and Marketing Cloud analytics to track engagement
Coordinate member courtesies and liaise with campus vendors as needed
Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements
Support board operations by preparing agendas, materials, and presentations, and serving as a liaison with faculty

Fulltime

Faculty Support Specialist

HBS

Location:
United States , Boston

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 30, 2026

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