Faculty Support Specialist Job at HBS (Boston)

Recruiting Manager, Research Staff Services

Reporting to the Director, Research Staff Services (RSS), and working collaborat...

Location

United States , Boston

Salary:

75000.00 - 82000.00 USD / Year

HBS

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent work experience required
Minimum of 3 years’ relevant work experience required
Proven ability to use technology effectively including proficiency in Word, Excel, and PowerPoint
Experience working with applicant tracking systems
In additional to the 3 years of experience listed above, this role requires 2 additional years of closely related work experience
Experience working in a research, academic, or non-profit environment preferred
Demonstrated strong written and verbal communication skills
Experience or interest in human resources
Professionalism, experience with and commitment to providing excellent service both within a team and on an individual basis
Sound judgment and critical thinking abilities

Job Responsibility

Develops, implements, and manages a recruitment strategy and process to identify and hire qualified candidates for researcher roles
Manages the requisition process
Determines recruiting strategies including varied recruiting avenues such as college recruitment, posting positions to on-line resources, and other targeted outreach for a variety of roles
Consults with faculty to determine the best model for research support needs which may include referrals to centralized resources
Oversees recruiting operations for the Division of Research and Faculty Development (DRFD), coordinating recruitment activities across 10 teams to meet evolving research administration and support needs including partnering with the Unit and Faculty Support department on the recruiting for Faculty Support Specialist (FSS) roles
Works with hiring managers to understand skills and expertise needed for successful candidates
Directs end-to-end hiring for a variety of research support-focused roles, from position planning through onboarding
Designs and applies tailored sourcing approaches—including professional networks, online platforms, and targeted outreach—to identify candidates
Advises departmental leaders on staffing approaches and resource alignment, including the use of shared or centralized research support services
Facilitates the recruitment process for faculty supervisors and candidates to ensure excellent customer service

What we offer

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Fulltime

Faculty Support Specialist

As the professors’ administrative assistant, Faculty Support Specialists provide...

Location

United States , Boston

Salary:

58000.00 - 60000.00 USD / Year

HBS

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
3+ years of experience working in an administrative, clerical, executive support, coordination, or related professional capacity is required
Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.) is a must

Job Responsibility

Administratively supports multiple faculty, while acting as a liaison between students, other instructors, and various HBS and University departments
Provides support to faculty and/or other projects on a short-term and long-term basis based on business needs and varying team support requirements
Supports faculty when they are teaching and with course platform
assembling and editing syllabi, supporting the grading process, preparing materials and presentations for class
coordinating arrangements for class visitors, etc.
Manages and coordinates extremely active, complex calendars
scheduling appointments, meetings, and events
Performs basic online research
retrieves books, articles, and other information
Prepares documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing files

What we offer

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Chief Librarian

The Chief Librarian will provide strategic leadership for the University Library...

Location

India , Mumbai

Salary:

Not provided

Emeritus

Expiration Date

Until further notice

Requirements

5–6 years’ experience in a senior role within an academic or research library
Experience delivering high-quality library services in a higher education environment
Demonstrated ability to promote library services and build engagement with academic users
Experience leading library services through a growth or development phase
Experience scaling collections and services in line with institutional priorities
Experience working with diverse stakeholders including international partners
Experience implementing library systems including: library management systems, resource discovery systems, metadata management platforms
Ability to respond to technological developments in academic libraries
Strong customer-focused approach to service delivery
Postgraduate qualification in Library and Information Science or equivalent

Job Responsibility

Ensure all library users (students, faculty and staff) have seamless access — including remote access — to library services and content supporting teaching, learning and wider reading
Lead the development of the library’s collections across formats including print, manuscripts, electronic resources and multimedia
Work in consultation with University of York library colleagues to align standards and resources where appropriate
Build relationships with publishers, agents, consortia and digital hosts to secure effective subscriptions
Resolve access issues related to online resources and print supply
Raise awareness among academic staff about new journals, databases and scholarly resources
Lead resource selection and deselection in consultation with stakeholders, while monitoring return on investment
Develop and maintain library policies including: circulation, digital access, collection development
Establish standard operating procedures for acquisition, cataloguing and archiving
Monitor and manage collection development budgets

Fulltime

Distance Education Specialist

At American Career College, we share a passion for students and transforming hea...

Location

United States , Irvine

Salary:

65236.08 - 88074.27 USD / Year

American Career College

Expiration Date

Until further notice

Requirements

Minimum 3-4 years of experience in higher education roles
Minimum 1-2 years of experience in providing oversight and support to faculty teaching in an online environment
Knowledge of technological support and delivery of online educational programs and services
Master's degree in education, curriculum and instruction, or related discipline field required

Job Responsibility

Being responsible for supporting the delivery of quality online instruction, curriculum, and faculty mentorship
Providing effective guidance to online faculty regarding general day-to-day concerns that includes student, instructor, and curriculum matters
Working closely with ACC Academic Administration to provide input to distance education policies and procedures, and to develop proposals that support a student-centric online learning experience

What we offer

medical
dental
vision
flexible spending accounts
401(k) match
paid time off
holidays
parental leave
tuition reimbursement
adoption assistance

Fulltime

Sr. Research Prog Specialist

The Senior Department Program Specialist - SHORE will collaborate with the Direc...

Location

United States of America , Rochester

Salary:

60431.00 - 84603.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree required
Master degree, Advanced degree (PhD or MD) preferred
5 years of relevant experience required
Prior experience in higher education, academic research and grants administration preferred
Strong leadership and team management skills
Exceptional communication, negotiation, and relationship-building skills
Proficiency in program evaluation and data analysis
Strong project management skills, with the ability to manage multiple tasks simultaneously
Strong organizational skills, attention to detail and problem-solving ability.
Advanced budget management and financial planning expertise

Job Responsibility

Provide leadership and oversight for SHORE research projects, supporting faculty and trainees in study design, recruitment, regulatory compliance, and reporting
Lead strategic planning and implementation of complex research programs aligned with departmental priorities in surgical outcomes.
Develop and expand a sustainable, independently funded research portfolio in surgical health outcomes, including federal (e.g., NIH, AHRQ, PCORI) and foundation grants.
Serve as a liaison to the Department of Surgery leadership to integrate outcome-focused initiatives and skill-building across divisions.
Organize and lead meetings, track project progress, and prepare updates and reports for internal stakeholders and funding agencies.
Foster interdisciplinary collaborations across departments and research centers at URMC to maximize institutional impact and minimize siloed efforts.
Oversee regulatory processes, including human subjects protocols and maintenance of study documentation.
Maintains multiple health outcomes databases and is responsible for managing subscriptions, submission, and access for researchers.
Engage and coordinate the investigators including biostatisticians, data analysts, and dissemination experts, to ensure high-quality research outputs.
Establish and track clear performance metrics and outcomes to evaluate SHORE’s impact and guide continuous improvement

Fulltime

Scientific Employee for Experimental Nanophotonics

The Friedrich Schiller University Jena is a dynamic and innovation-driven univer...

Location

Germany , Jena

Salary:

Not provided

Friedrich-Schiller-Universität Jena

Expiration Date

May 03, 2026

Requirements

Master's degree in Physics with excellent results (typically equivalent to a grade of 1.3 or better)
An excellent doctoral degree in Physics
Specialist knowledge in experimental nanophotonics
Hands-on experience in electron-beam lithography, including multilayer alignment procedures
Hands-on experience in the optical characterization of nanostructures, including at cryogenic temperatures and under low-light conditions
Excellent skills in numerical electromagnetic modelling of photonic nanostructures
Very good skills in English and good skills in German

Job Responsibility

Scientific coordination of the group’s nanofabrication facilities
Supervision of Bachelor-, Master- and PhD-students
Conduct experimental research in nanophotonics
Support in research project acquisition
Support in faculty teaching (8 SWS)
Management of the lab courses of the study program “Quantum Science and Technology”
Work on an own scientific qualification project - e.g. “Habilitation”

What we offer

Remuneration based on the provisions of the Collective Agreement for the Public Sector of the Federal States (TV-L) at / up to salary scale 13 — depending on the candidate’s personal qualifications—, including a special annual payment in accordance with the collective agreement
Autonomous work and the possibility to develop own research areas
Involvement in national and international networks of universities, research institutes and industrial companies
A comprehensive further and continuing education programme and individual qualification and development in the fields of Solid State Physics, Optics and Teaching (“LehreLernen”) or soft skills
A family-friendly working environment with a variety of offers for families: University Family Office ‘JUniFamilie’ and flexible childcare (‘JUniKinder)
30 days of vacation per calendar year plus two days off on December 24 and 31

Fulltime

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Lower School Counselor

BB&N is seeking a temporary full-time Lower School Counselor to serve the Lower ...

Location

United States , Cambridge

Salary:

69500.00 - 115754.00 USD / Year

Buckingham Browne & Nichols School

Expiration Date

Until further notice

Requirements

At least 3-5 years of experience in counseling
Strong preference for experience in a school environment
Advanced degree and MA state licensure required either in Counseling, Social Work, or School Psychology
Joy working with elementary-aged students, and an understanding of child development for this age group
Commitment to working in and fostering an inclusive community
Knowledge and commitment around diversity, equity, and inclusion practices and the impact it has on the school/classroom climate and curriculum
A desire to continue seeking professional development and exhibit high standards of professional conduct
Excellent writing skills
Ability to collaborate with colleagues inside and outside of the curriculum
Ability to communicate effectively with students and families

Job Responsibility

Coordinate and provide clinical and counseling support services for the students in grades Beginner through 3
Work closely with faculty, parents, and administrators to create a network of student support
Collaborate with campus stakeholders, including, but not limited to Campus Director, Nurse, and Learning Support Specialist, regarding student care
Create and host student groups and parent education coffees on relevant topics as needed
Attend faculty meetings, key parent nights/community events as determined by the Director of Student Services and Campus Director
Work in partnership with SST to create strategies for supporting students’ individual needs
Create systems for follow-up

What we offer

403(b) plan with up to a 10% match of salary
Health & dental insurance
Commuter benefits
Long-term disability insurance

Fulltime

Operations Specialist

We are looking for an experienced Operations Specialist to join our team in Sain...

Location

United States , Saint Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in contract administration, preferably within an educational institution
Familiarity with faculty contract language and related operational processes
Strong administrative skills with the ability to handle high-volume data entry efficiently
Understanding of union contracts and compliance requirements
Ability to collaborate effectively with HR and Academic Affairs departments
Exceptional organizational skills and attention to detail
Proficiency in managing workflows and coordinating project timelines
Experience in operations administration and supporting large-scale initiatives

Job Responsibility

Oversee the implementation of faculty contract workflows using Dynamic Forms to transition processes to an electronic format
Coordinate the annual faculty contract cycle, including tracking, documentation, and follow-up activities
Manage the mass issuance of appointment letters for faculty and staff, ensuring accuracy and timely delivery
Collaborate with HR and Academic Affairs teams to maintain adherence to deadlines and operational standards
Support administrative processes related to academic appointments and faculty contracts
Provide expertise in reviewing and understanding faculty contract language within a higher education context
Ensure compliance with union contracts and institutional policies during contract management
Maintain accurate and organized records for all contract-related activities
Assist in high-volume data entry tasks to support operational needs
Address and resolve any issues that arise during contract processing and workflow implementation

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Faculty Support Specialist

HBS

Location:
United States , Boston

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 07, 2026

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