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HBS Logo HBS · Office Administration

Faculty Administrative Assistant

United States, Boston Employment contract 58000.00 - 63000.00 USD / Year · Job Posted July 03, 2026
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Job Description

As the professors' administrative assistant, this role provides valuable tactical and administrative help to our faculty in support of Harvard Business School's (HBS) mission to educate leaders who make a difference in the world. Reporting to a Manager of Unit and Faculty Support the Faculty Administrative Assistant supports faculty with complex administrative duties related to their teaching, research, and other responsibilities. The Faculty Administrative Assistant will act as a seamless extension of the faculty they support and will work closely with other Faculty Administrative Assistants across ten academic units, as well as with their manager. Faculty Administrative Assistants also work with and assist peers on activities that support teaching, research, finance, and other departments.

Job Responsibility

  • Administratively supports multiple faculty, while acting as a liaison between students, other instructors, and various HBS and University departments
  • Provides support to faculty and/or other projects on a short-term and long-term basis based on business needs and varying team support requirements
  • Supports faculty when they are teaching and with course platform
  • assembling and editing syllabi, supporting the grading process, preparing materials and presentations for class
  • coordinating arrangements for class visitors, etc.
  • Manages and coordinates extremely active, complex calendars
  • scheduling appointments, meetings, and events
  • Performs basic online research
  • retrieves books, articles, and other information
  • Prepares documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing files
  • Composes, prepares, and edits professional correspondence that is sometimes confidential
  • Builds strong relationships with stakeholders, including faculty, staff, and external partners
  • Coordinates complex travel arrangements, itineraries, and travel visas
  • Prepares, tracks, and processes expense reimbursements in a timely and accurate manner
  • Performs office management responsibilities such as ordering supplies, maintaining a clean working environment, greeting visitors, and responding to correspondence in a timely manner on the faculty's behalf
  • May manage the administrative process for faculty and doctoral recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines
  • May organize and plan logistics for seminars series, research conferences and other unit events
  • Build trust and collaboration by being present on-site and engaging directly with colleagues and various constituents
  • Being responsible for other duties as assigned

Requirements

  • High School Diploma or GED required
  • 3+ years of experience working in an administrative, clerical, executive support, coordination, or related professional capacity required
  • Education beyond high school may count toward experience
  • Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.) is a must
  • As part of the interview process, candidates who reach a certain stage will be asked to complete a hands-on skills assessment that involves tasks related to the role utilizing the Microsoft Office suite

Nice to have

  • You set a high bar for yourself with attention to detail, confidentiality, and strong customer service
  • You work well independently and also contribute as a valuable team member with an attitude focused on helping others
  • People describe you as reliable and resourceful
  • You have a willingness to work in a collaborative work environment
  • You can adapt quickly to changing staffing assignments
  • You are proficient in navigating and using major social media platforms (such as Facebook, Twitter, Instagram, LinkedIn, and TikTok) for basic content creation, audience engagement, and trend analysis

What we offer

  • Medical, dental, and vision insurance
  • tuition reimbursement
  • 3 weeks of vacation
  • 12 sick days per year
  • 3 personal days
  • 12.5 paid holidays
  • 5% annual employer contribution to 403b retirement account
  • Harvard covers 60% of the cost for MBTA monthly bus, subway, commuter rail, and commuter boat passes
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Support for families and caregivers
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
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