CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Factory Administrative Assistant

United States, Moline · Job Posted May 03, 2026
Apply Position
Job Link Share

Job Description

Robert Half is hiring a Factory Administrative Assistant for a manufacturing client to provide day-to-day administrative and operational support within a plant environment. This is a longer-term assignment with the potential to extend and offers exposure to a fast-paced, hands-on manufacturing setting.

Job Responsibility

  • Coordinate meetings, manage calendars, and assist with travel arrangements for department leaders
  • Serve as a point of contact for internal and external inquiries—researching, resolving, and escalating as needed
  • Gather, maintain, and summarize confidential or sensitive information for reports and special projects
  • Update and maintain databases, files, and systems to ensure accuracy and accessibility
  • Prepare correspondence, reports, and documents on behalf of supervisors
  • Receive visitors and route phone calls appropriately, supporting internal departments as needed
  • Help organize workflows, maintain records, and follow up on open action items
  • Support workplace initiatives, events, meals, and employee recognition activities
  • Provide indirect coordination with onsite service providers (facilities, food services, etc.)

Requirements

  • Strong Microsoft Office skills
  • Excellent communication and relationship-building skills
  • Strong planning, organizing, and scheduling abilities
  • High attention to detail and discretion with confidential information
  • Self-directed, motivated, and accountable work style
  • Postsecondary education ideal
  • 3–5 years of professional administrative or office experience will make you stand out

What we offer

  • Medical, vision, dental, life and disability insurance
  • 401(k) plan
  • Free online training
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Factory Administrative Assistant

8 matching positions

New

Plant IT Support

This is an outstanding opportunity to be a member of the Site IT team and assist...
Location
Location
United States , Sterling Heights
Salary
Salary:
35.00 - 45.00 USD / Hour
apexsystems.com Logo
Apex Systems
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • IT Operations
  • Operations Support Systems
  • Technical Troubleshoot
  • IT Support
  • Technical Customer Support
  • Technical Support
  • Experience with Server administration
  • Windows (2016+) and/or Linux
  • Familiar with Cisco routers and switches to include basic staging, troubleshooting and cable installation
  • Willing to learn Cisco software-defined architecture (SDA) troubleshooting and implementation
Job Responsibility
Job Responsibility
  • Support a multi-shift operation in a manufacturing plant
  • Must be able to work on site with flexible hours in support a multi-shift operation and support weekend production when necessary
  • Provide technical support (I.T. Applications, Infrastructure, operating systems, end-user-productivity tools) to plant business customers throughout the manufacturing plant
  • Interface with corporate IT and business owners to prioritize improvement efforts
  • Support Plant Floor Systems / Corporate teams in resolving incidents
  • Provide triage and execute business continuity plans, support escalations, provide hands and feet to support teams and other global teams (e.g. DBA, Server Operations, Ops Control, Network Operations) if necessary
  • Focus on the integration / long term maintenance of applications and hardware
  • Assist site IT manager with managing assignments and workload
  • Develop, maintain, and share, accurate support documentation
  • Support of local network equipment in a Cisco based environment
What we offer
What we offer
  • medical
  • dental
  • vision
  • life
  • disability
  • other insurance plans
  • ESPP (employee stock purchase program)
  • 401K program
  • HSA (Health Savings Account on the HDHP plan)
  • SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions
Read More
Arrow Right
New

Customer Service Manager

Our client is seeking a highly communicative professional for a contract-to-perm...
Location
Location
United States , Akron
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong written and verbal communication skills
  • Experience working cross-functionally with customers and internal departments
  • Background in customer service, order management, quoting, shipping coordination, or administrative operations
  • Ability to analyze order trends, invoices, and sales-related data
  • Comfortable working in both office and light manufacturing settings
  • Strong organizational skills and attention to detail
  • Ability to multitask and manage changing priorities effectively
Job Responsibility
Job Responsibility
  • Oversee and execute daily operations within the Customer Service department to ensure clear communication, accuracy, and efficient workflow
  • Communicate regularly with office personnel, sales, shipping, customers, and internal departments
  • Assist with and prepare formal quotes for existing and prospective customers
  • Process purchase orders for tooling, prototypes, and production
  • Analyze current order patterns and review sales margins
  • Monitor daily invoice activity and maintain accurate customer account information
  • Maintain and organize master drawing files
  • Manage and support the Shipping Administrative Assistant
  • Serve as a communication link between Customer Service, Quality, Production, and Shipping to ensure smooth order flow
  • Assist with accounts receivable activities as needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Mechanical Engineer, Data Center Design Engineering

Meta's AI infrastructure is scaling faster than anything the data center industr...
Location
Location
United States , Menlo Park
Salary
Salary:
173000.00 - 245000.00 USD / Year
meta.com Logo
Meta
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience communicating technical decisions in writing and in presentations to both technical and non-technical audiences (e.g., design reviews, executive briefings, RFI responses)
  • Experience leading large-scale mechanical design programs from concept through construction
  • 10+ years of experience in mechanical engineering for mission-critical facilities or data centers
  • Demonstrated expertise in liquid cooling systems, chiller plant design, and/or hydronic system design
  • Bachelor of Science degree in Mechanical Engineering or equivalent practical experience
  • Experience with all phases of design delivery (SD, DD, CD, and CA)
Job Responsibility
Job Responsibility
  • Lead and/or assist on new data center product designs, integrating technological advancements while balancing cost, efficiency, time-to-delivery, and sustainability
  • Own data center product mechanical systems strategies and infrastructure designs — including liquid cooling, chiller plant design, and heat rejection systems — from concept through construction administration
  • Drive the design and development of airside and hydronic systems including CDU, Valve Train, Fan Coils, Central Chiller Plants, Drycoolers, and Cooling Towers
  • Develop design documentation and drive design execution across all design and delivery phases (SD, DD, CD, CA) for self builds (greenfield), lease facilities and retrofit projects
  • Work closely with CSLA, Electrical, Connectivity & Controls Engineering teams to achieve holistic product designs optimized for cost, construction speed, operational efficiency, and long-term flexibility
  • Collaborate with cross-functional teams on prefabricated (DFSMA) solutions and modular component offerings (Building Block strategy) to be embedded into new design products
  • Partner with Energy & Water Modeling teams to evaluate environmental impacts, WUE optimization, and sustainability targets
  • Collaborate with Controls Engineering to ensure integrated mechanical control strategies and system-level optimization
  • Collaborate with Hardware engineering to align rack-level thermal and mechanical requirements (power density, coolant flow/pressure, temperature limits) with facility mechanical system design
  • Manage and hold EoR teams accountable on deliverables and performance
What we offer
What we offer
  • bonus
  • equity
  • benefits
  • Fulltime
Read More
Arrow Right

Technical Assistant

A role to support cross functions of technical, Quality and Operations. Carrying...
Location
Location
United Kingdom , Bala
Salary
Salary:
30000.00 - 32000.00 GBP / Year
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • QA/QC experience is not essential, although it helps. A good understanding of how a factory works is ideal
  • Good communication is key
  • Flexible with good communication and organisational skills
  • Ability to work solo to deadlines as well as within a team
  • Would ideally suit someone recently graduated from Tertiary education or with equivalent experience
  • Basic Allergen Awareness/ Vegan Awareness
  • Internal Audit Training
  • Food Safety Level 2
  • Tertiary Education is desirable
Job Responsibility
Job Responsibility
  • Assist Managers within the Quality, Techinal and Opperations sides of the business
  • Assist QA Manager and Technical team in completing complaint investigations and Non Conformance investigations
  • Complete ingredient and packaging supplier complaint notifications and follow up on corrective actions
  • Assist in closing out of non conformances raised internally, by customers or 3rd parties
  • Assist in internal taste panels and customer buy back panels
  • Collect samples and take environmental swabs as part of the internal program and send to the appropriate 3rd party laboratory
  • Complete GMP audits and factory walk abouts
  • Review and audit CCPs and key tasks in the factory
  • Assist in creating outer case labels and inputting Ravenwood labels for new products
  • General administrative tasks as required in support of all departments
What we offer
What we offer
  • Free on site parking
  • subsidised local gym me
  • Fulltime
Read More
Arrow Right

Manager, Data Engineering - Finance Data Foundations

Manager, Data Engineering - Finance Data Foundations The Manager, Data Engineer...
Location
Location
Canada , Toronto
Salary
Salary:
110000.00 - 130000.00 USD / Year
fourseasons.com Logo
Four Seasons
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 5-8 years experience Data Engineering
  • with experience in Azure using Databricks
  • Bachelor’s degree Required
  • MBA or Master’s in Engineering preferred
  • Expert in Data Engineering in Microsoft Azure Environment + Toolsets (ADF, Synapse, Data Bricks, Cosmos DB, FunctionApps, Logic Apps etc)
  • Lakehouse experience using Databricks
  • Azure platform administration
  • Data Governance Software experience
  • Microsoft Power BI delivery and support
  • Strong SQL query skills
Job Responsibility
Job Responsibility
  • Leading the delivery of finance domain data migration projects with clear milestones, quality controls, and operational readiness
  • Designing and maintaining reusable data ingestion and transformation frameworks aligned with enterprise engineering standards
  • Ensuring data consistency, lineage, and trustworthiness across finance and enterprise data domains
  • Collaborating with business and technical stakeholders to enable analytics, forecasting, and AI readiness for finance data
  • Driving operational excellence across engineering practices, optimizing for cost, performance, and maintainability
  • Design, develop, and maintain robust batch and streaming data pipelines across Azure Data Factory, Databricks, Informatica, and SQL environments, ensuring scalability, reliability, and operational efficiency
  • Closely work with vendors, contractors and other FS teams to operationalize the data migration process for the hotels
  • Implement and oversee CI/CD workflows, Infrastructure as Code (IaC), and automated testing frameworks (unit, integration, and data validation) with built-in monitoring and observability to meet defined SLAs and SLOs
  • Operationalize data quality by integrating Informatica IDQ into finance workflows for profiling, rule-based validation, and continuous data quality monitoring
  • Apply governance standards by embedding metadata, cataloging, and lineage practices in collaboration with the Data Strategy & Governance team
  • Fulltime
Read More
Arrow Right

Sr. Plant Accountant/Product Line Controller

We are looking for a Sr. Plant Accountant/Product Line Controller to lead site-l...
Location
Location
United States , Greenwood
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Accounting, Finance, Business, or a related field
  • At least 3 years of experience in finance, accounting, or plant administration, with manufacturing exposure strongly preferred
  • Hands-on knowledge of manufacturing cost accounting, including standard costing, cost variance analysis, and month-end close activities
  • Experience with budgeting, forecasting, financial reporting, and inventory controls in an operational environment
  • Proficiency in Microsoft Excel and ERP or financial systems
  • experience with Microsoft Dynamics 365 is an advantage
  • Ability to manage multiple priorities, meet deadlines, and work effectively both independently and in collaboration with cross-functional teams
  • Strong analytical, communication, and problem-solving skills with close attention to detail
  • Familiarity with shipping and invoicing documentation for domestic and international transactions is beneficial
Job Responsibility
Job Responsibility
  • Lead plant financial activities by preparing accurate monthly results, recording journal entries, and completing account reconciliations and analysis
  • Evaluate manufacturing performance through detailed review of standard costs, cost rolls, and material, labor, and overhead variances, providing clear explanations to management
  • Oversee inventory accuracy by maintaining effective controls, coordinating physical inventory counts, administering cycle count programs, and analyzing inventory movements and discrepancies
  • Partner with plant and finance leadership to build budgets, update forecasts, and monitor profit and loss performance for assigned operations and product lines
  • Support capital investment tracking by reviewing project spending, assisting with forecasts and reporting, and conducting post-completion financial assessments with project stakeholders
  • Prepare recurring and ad hoc financial reports, including monthly and quarterly reviews, presentations, and cost updates for local factory leadership
  • Assist production and operational teams across multiple locations with financial analysis, performance insights, and decision support
  • Maintain and support local financial systems and periodic year-end processes to help ensure consistent and dependable reporting
  • Coordinate customer-related financial administration tied to order processing, invoicing, credits, and domestic as well as international shipment documentation for equipment and spare parts
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Access to top jobs
  • Competitive compensation
  • Fulltime
Read More
Arrow Right

Aflcmc/wa Electronic Warfare (Ew) & Research Intelligence Analyst

The position is located with PAE Fighters at WPAFB in Dayton Ohio. This is a ful...
Location
Location
United States , Dayton
Salary
Salary:
Not provided
dcscorp.com Logo
DCS Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Due to the sensitivity of customer related requirements, U.S. Citizenship is required
  • An ABET-accredited Bachelor's degree in Engineering plus 15 years of experience, a Master’s Degree plus 8 years or a PhD plus 6 years of experience is required
  • Active Top Secret/SCI security clearance
  • At least 10 years systems engineering experience, including developing and managing the acquisition of avionics modifications including but not limited to avionics, software, computer architecture, communication, radar and EW systems
  • Knowledge in avionics, software, computer, radar, EW, and communications engineering principles
  • Experience developing, acquiring and managing platform IA, cybersecurity and AT provisions
Job Responsibility
Job Responsibility
  • Perform analyses (including requirement analyses), and system capacity analysis, investigate alternative solutions and architecture trade-offs, make assessments, support operations concept development, and document results
  • Assist in reviewing and/or developing draft systems intelligence and programmatic documents in support of milestone reviews and events and as directed
  • Participate in regular team meetings, TIMs, technical reviews, interface control working group meetings, and other meetings as directed
  • Support hardware/software development and related system ground and flight test activities such as but not limited to: hardware in-the-loop, subsystem integration labs, DT, and IOT&E related activities
  • Possess knowledge of radar and electronic warfare theory and principles, intelligence processes and tradecraft, and an understanding of the radar design, development, and implementation process is required. Expected activities include, but are not limited to: providing technical advice, serving as the technical interface between the Government customers and the radar & system manufacturers, interacting with customers, participating in meetings, and producing technical detailed products
  • Perform technical activities associated with radar waveforms and signal and data processing techniques that provide robust performance in EMI, electronic countermeasure, multipath, ducting, and clutter environments
  • Assist in accomplishing data processing including centroiding, tracker, timing issues, data loading issues, software
  • interfaces to combat system and/or automation systems including required data, quantity of data, data merging and integration
  • Assist in accomplishing modeling/simulation of radar, targets, and clutter/weather
  • testing and evaluation of radar system performance including developing test plans and procedures, witnessing tests, and writing test reports for qualification testing, operational field testing, and factory system-level testing
  • Fulltime
Read More
Arrow Right

Nxe Production Engineer (1st Shift)

The Production Engineer supports manufacturing operations by assisting in proces...
Location
Location
United States , Wilton
Salary
Salary:
Not provided
asml.com Logo
ASML
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Mechanical, Industrial, or Manufacturing Engineering (or related field)
  • 0–2 years in manufacturing or engineering environment (internship experience preferred)
  • Basic understanding of manufacturing processes and quality principles
  • Strong willingness to learn and adapt in a fast-paced environment
  • Familiarity with CAD tools (SolidWorks, AutoCAD, NX)
  • Knowledge of manufacturing processes (machining, assembly, automation)
  • Understanding of SPC, data analysis, and Lean/Six Sigma principles
  • Ability to interpret engineering drawings and specifications
  • Proficiency in Microsoft Office Suite (Excel, Word, Powerpoint)
  • Can work according to safety standards and quality compliance requirements
Job Responsibility
Job Responsibility
  • Collect and analyze SPC data to monitor process stability
  • Support process improvement initiatives for volume products, including cycle time and labor hour reduction
  • Participate in quality and lean projects
  • Assist in developing and updating manufacturing procedures, work instructions, and routing documentation
  • Maintain process documentation and production sequences
  • Participate in Engineering Change Notice (ECN) reviews and provide factory input
  • Ensure compliance with quality, safety, and regulatory standards
  • Contribute to new product introduction activities within a concurrent engineering environment
  • Support in design reviews, PFMEAs, and manufacturability assessments
  • Support production tooling and qualification tests
  • Fulltime
Read More
Arrow Right