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We are looking for a dedicated Factoring Operations Specialist to join our team in Highland Hills, Ohio. In this role, you will handle critical back-office processes related to payroll invoicing, funding, cash application, and reconciliations to ensure accurate financial operations and high-quality service delivery. This is a long-term contract position that requires a detail-oriented individual who thrives in a fast-paced environment and is committed to maintaining compliance and efficiency.
Job Responsibility:
Prepare and reconcile weekly funding reports, including invoices, accounts receivable activity, and reserve analyses
Ensure all financial reconciliations are accurate, auditable, and completed within required deadlines
Create and validate data files in Excel for system imports and maintain consistency across platforms
Execute wire transfers and Automated Clearing House (ACH) transactions in alignment with banking schedules
Generate accounts receivable aging reports and balance payroll and invoicing to accounting statements
Investigate and process exception items, collaborating with Relationship Managers to address discrepancies
Maintain audit-ready financial records and adhere to internal policies and compliance standards
Identify and implement opportunities for improving workflows and operational efficiency
Support cross-functional teams to resolve issues and document outcomes effectively
Meet all processing deadlines, including daily, weekly, and banking-related timelines
Requirements:
Associate’s degree in Accounting or equivalent experience with a strong attention to detail
Proficiency in Microsoft Excel and ability to work with complex datasets and systems
Solid understanding of payroll taxes, accounts payable, accounts receivable, and cash posting processes
Exceptional attention to detail and organizational skills to manage deadlines in a dynamic environment
Strong collaboration and service-oriented mindset to work effectively across teams
Nice to have:
Previous experience in factoring, payroll processing, or financial operations is preferred
Familiarity with reconciliation and exception-management workflows is a plus
Ability to identify and implement process improvements to enhance operational efficiency
What we offer:
medical, vision, dental, and life and disability insurance