Factoring Operations Specialist Job at Robert Half (Highland Hills)

Factoring Operations Specialist

We are looking for a detail-focused Factoring Operations Specialist to support p...

Location

United States , Highland Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree in Accounting or comparable hands-on experience in a related financial operations environment
Advanced working knowledge of Microsoft Excel, including the ability to manage and validate large or multi-source datasets
Experience with data entry, reporting, and transaction processing in a fast-paced operational setting
Understanding of payroll functions, accounts payable, accounts receivable, cash application, or cash posting principles
Strong attention to detail with the ability to organize work effectively and meet strict processing timelines
Clear communication skills and a collaborative approach when partnering with internal teams to resolve discrepancies
Familiarity with reconciliations, audit support, compliance procedures, and exception handling workflows

Job Responsibility

Prepare weekly funding documentation and complete reconciliations related to purchased invoices, receivables activity, and reserve balances with a high level of accuracy
Create, review, and validate spreadsheet-based files for data uploads, ensuring information is complete and ready for processing across internal systems
Enter and maintain invoice purchase data accurately so records remain consistent and financial activity is properly reflected
Process wire and ACH transactions in alignment with banking cutoffs and internal timing requirements
Produce aging reports, subsidiary schedules, and other financial reporting used to support balancing between payroll, invoicing, and accounting records
Investigate exceptions and account discrepancies, working closely with relationship-focused team members and other departments to reach resolution and document outcomes
Maintain organized, audit-ready records while following established procedures, compliance expectations, and service standards
Monitor recurring workflows, meet daily and weekly deadlines, and recommend practical improvements that strengthen efficiency and processing quality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Factoring Operations Specialist

We are looking for a detail-focused Factoring Operations Specialist to support p...

Location

United States , Highland Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree in Accounting or comparable hands-on experience in a related financial operations environment
Advanced working knowledge of Microsoft Excel, including the ability to manage and validate large or multi-source datasets
Experience with data entry, reporting, and transaction processing in a fast-paced operational setting
Understanding of payroll functions, accounts payable, accounts receivable, cash application, or cash posting principles
Strong attention to detail with the ability to organize work effectively and meet strict processing timelines
Clear communication skills and a collaborative approach when partnering with internal teams to resolve discrepancies
Familiarity with reconciliations, audit support, compliance procedures, and exception handling workflows
Previous exposure to factoring, payroll services, or broader financial operations is preferred

Job Responsibility

Prepare weekly funding documentation and complete reconciliations related to purchased invoices, receivables activity, and reserve balances with a high level of accuracy
Create, review, and validate spreadsheet-based files for data uploads, ensuring information is complete and ready for processing across internal systems
Enter and maintain invoice purchase data accurately so records remain consistent and financial activity is properly reflected
Process wire and ACH transactions in alignment with banking cutoffs and internal timing requirements
Produce aging reports, subsidiary schedules, and other financial reporting used to support balancing between payroll, invoicing, and accounting records
Investigate exceptions and account discrepancies, working closely with relationship-focused team members and other departments to reach resolution and document outcomes
Maintain organized, audit-ready records while following established procedures, compliance expectations, and service standards
Monitor recurring workflows, meet daily and weekly deadlines, and recommend practical improvements that strengthen efficiency and processing quality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Factoring Operations Specialist

We are looking for a detail-oriented Factoring Operations Specialist to support ...

Location

United States , West Henrietta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s degree in Accounting or comparable experience in a related financial operations role
Strong Microsoft Excel skills with the ability to work effectively across multiple files, datasets, and systems
Working knowledge of accounts receivable, accounts payable, cash application, payroll processing, or payroll tax-related activities
Proven accuracy in data entry, reconciliation, and financial reporting within deadline-driven environments
High attention to detail with strong organizational skills and the ability to manage multiple priorities at once
Effective communication skills and a collaborative approach to resolving operational issues across teams

Job Responsibility

Prepare and review recurring funding activity reports, ensuring invoice purchases, receivable activity, and reserve calculations are accurately aligned
Perform detailed reconciliations to confirm financial records are complete, traceable, and finalized within established deadlines
Create, validate, and organize spreadsheet-based files for system uploads and related operational processing
Enter and maintain invoice and transaction data with a high level of accuracy across platforms and supporting records
Coordinate cash movement activities, including wire and ACH-related processing, while adhering to banking cutoffs and timing requirements
Produce aging schedules, subsidiary reporting, and balancing support tied to payroll, invoicing, and accounting records
Investigate exceptions and discrepancies, working closely with relationship-focused partners to resolve issues and document outcomes clearly
Maintain audit-ready documentation, follow established procedures, and contribute ideas that improve efficiency and processing quality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Factoring Operations Specialist

We are looking for a Factoring Operations Specialist to join our team in Highlan...

Location

United States , Highland Hills, Ohio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s degree in Accounting or equivalent relevant experience
Proficiency in Microsoft Excel with the ability to work across multiple datasets and systems
Solid knowledge of accounts payable, accounts receivable, payroll taxes, and cash posting
Exceptional attention to detail and strong organizational skills for managing deadlines in a fast-paced environment
Ability to collaborate effectively with cross-functional teams and maintain a service-oriented mindset

Job Responsibility

Prepare and reconcile funding reports, including invoices purchased, accounts receivable activity, and reserve analyses, on a weekly basis
Ensure the accuracy and auditability of all reconciliations while meeting required timelines
Create and validate data files for system imports, ensuring consistency and precision
Process wires and Automated Clearing House (ACH) transactions in alignment with banking deadlines
Generate accounts receivable aging reports and subsidiary statements, balancing payroll and invoicing to accounting records
Investigate and resolve exception items by collaborating closely with Relationship Managers and documenting outcomes
Maintain compliance with internal policies by keeping detailed, audit-ready records and meeting all processing deadlines
Identify and implement workflow improvements to enhance operational efficiency
Support cross-functional teams by addressing discrepancies and ensuring timely resolutions
Adhere to quality standards and contribute to the delivery of high-quality client service

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Factoring Operations Specialist

We are looking for a dedicated Factoring Operations Specialist to join our team ...

Location

United States , Highland Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s degree in Accounting or equivalent experience with a strong attention to detail
Proficiency in Microsoft Excel and ability to work with complex datasets and systems
Solid understanding of payroll taxes, accounts payable, accounts receivable, and cash posting processes
Exceptional attention to detail and organizational skills to manage deadlines in a dynamic environment
Strong collaboration and service-oriented mindset to work effectively across teams

Job Responsibility

Prepare and reconcile weekly funding reports, including invoices, accounts receivable activity, and reserve analyses
Ensure all financial reconciliations are accurate, auditable, and completed within required deadlines
Create and validate data files in Excel for system imports and maintain consistency across platforms
Execute wire transfers and Automated Clearing House (ACH) transactions in alignment with banking schedules
Generate accounts receivable aging reports and balance payroll and invoicing to accounting statements
Investigate and process exception items, collaborating with Relationship Managers to address discrepancies
Maintain audit-ready financial records and adhere to internal policies and compliance standards
Identify and implement opportunities for improving workflows and operational efficiency
Support cross-functional teams to resolve issues and document outcomes effectively
Meet all processing deadlines, including daily, weekly, and banking-related timelines

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Operations Specialist

Location

United States , Bonita Springs

Salary:

130000.00 USD / Year

Rittenhouse Village At Michigan City

Expiration Date

Until further notice

Requirements

Bachelor's degree is preferred
Business Administration, Hospitality or a Health-related field is ideal
Minimum of three years managerial experience preferably in the senior living, health care or hospitality industries
Previous management experience including hiring, coaching, performance management, daily operations supervision and budget oversight
Previous sales experience preferred
Demonstration of success in managing operating expenses
Administrator License/certification may be required per state requirements

Job Responsibility

Managing Vision and Purpose
Communicates a clear, Resident focused vision, based upon a resident centered model of care
Understands and models Discovery’s purpose, focus and mission in all aspects of the positions
Participates in planning and implementing the marketing and sales strategies as established by Regional marketing and management support
Demonstrates the ability to identify and build relationships within the local area that drives businesses into the community, as well maintains an awareness of competitor pricing, thereby maximizing top-line revenue growth and achieves appropriate market position
Ensures the community has an effective external business development strategy in place, is able to articulate results and adjust plan accordingly
Holds Sales Team Members accountable for success factors including a predetermined number of quality calls and tours
Establishes appropriate referral sources, resulting in move-ins from referrals
Daily Standup Meetings to include issues related to sales and occupancy
Scheduled tours, follow up and at risk

What we offer

medical insurance
dental insurance
vision insurance
life insurance
disability insurances
paid time off
paid holidays
401(k) plan with company match
Employee Assistance Program
accident insurance policies

Fulltime

Operations Specialist

Location

United States , Bonita Springs

Salary:

105000.00 - 120000.00 USD / Year

Rittenhouse Village At Michigan City

Expiration Date

Until further notice

Requirements

Bachelor's degree is preferred
Business Administration, Hospitality or a Health-related field is ideal
Minimum of 3+ years managerial experience preferably in the senior living, health care or hospitality industries
Previous management experience including hiring, coaching, performance management, daily operations supervision and budget oversight
Previous sales experience preferred
Demonstration of success in managing operating expenses
Administrator License/certification may be required per state requirements

Job Responsibility

Managing Vision and Purpose
Communicates a clear, Resident focused vision, based upon a resident centered model of care
Understands and models Discovery's purpose, focus and mission in all aspects of the positions
Participates in planning and implementing the marketing and sales strategies as established by Regional marketing and management support
Demonstrates the ability to identify and build relationships within the local area that drives businesses into the community, as well maintains an awareness of competitor pricing, thereby maximizing top-line revenue growth and achieves appropriate market position
Ensures the community has an effective external business development strategy in place, is able to articulate results and adjust plan accordingly
Holds Sales Team Members accountable for success factors including a predetermined number of quality calls and tours
Establishes appropriate referral sources, resulting in move-ins from referrals
Daily Standup Meetings to include issues related to sales and occupancy
Scheduled tours, follow up and at risk

What we offer

comprehensive benefit package including medical, dental, vision, life and disability insurances, paid time off and paid holidays
outstanding 401(k) plan with company match
Employee Assistance Program
accident insurance policies

Fulltime

Operations Specialist

CEC is a privately-held engineering firm, serving both public entities and priva...

Location

United States , Oklahoma City

Salary:

Not provided

CEC

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration or related field preferred
Three to Five years’ experience in relevant operations role, having managed physical assets
Property management and fleet management background preferred
Strong interpersonal skills
Mechanically inclined with the ability to make minor repairs/adjustments to facilities/equipment as needed
Skilled in contract negotiation for both services and equipment
Ability to work independently
English language skills: ability to read and interpret documents such as correspondence, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to vendors, clients, coworkers, and other employees of the organization
Mathematical skills: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
ability to compute rate, ratio, and percent and to draw and interpret graphs

Job Responsibility

Coordinates asset, facility, and fleet management programs
Coordinates the procurement process, including solicitation of materials, review of submissions, and maintenance of required records
Assist and coordinates facility expansion and new construction
Coordinates lifecycle planning of assets
Assists in ensuring a safe work environment at all locations
Develops and maintain processes and procedures
Identifies customer needs and communicates effectively
Compiles information, generates reports, analyzes results and presents findings/suggestions
Solicits, negotiates, and maintains vendor contracts and updates vendors as needed
Supports CEC events conducted at the facilities

What we offer

excellent benefits
professional development and growth opportunities

Fulltime

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Factoring Operations Specialist

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