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Facility Operations Manager

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Mindspace

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Location:
Germany , Berlin

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Category:
IT - Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This full-time position is based in Berlin, reporting directly to the Germany GM. You will be overseeing all operational aspects of our site in Berlin. You will wear multiple hats and lead multiple functions, including maintenance, facilities, health & safety, and security.

Job Responsibility:

  • Management & oversight of the building systems maintenance and building cleaning of Mindspace sites in Berlin
  • Drive processes and standards to ensure compliance with local, state, and local regulations, accreditation, and regulatory agencies
  • Manage and track preventive and corrective maintenance programs including but not limited to equipment and facilities
  • Negotiate terms with large facilities services providers, professionals, and contractors
  • Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations
  • continuously evaluate facilities process inefficiencies and recommend improvement measures
  • Oversee construction projects and new openings in Germany
  • Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
  • Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
  • Be the first point of contact for large facility maintenance emergencies
  • Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
  • Create maintenance protocols to ensure smooth activity of all related issues
  • Handle building security, access control, CCTV, security companies, etc.
  • Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team

Requirements:

  • 5 years of experience in the Operations
  • Background in Facility Management
  • Hospitality background
  • Knowledge of security systems, IT, and AV equipment
  • A problem solver with exceptional project management skills and multitasking abilities
  • Proactive, independent, and a team player
  • Strong oral and written communication skills both in German and English

Nice to have:

  • Entrepreneurial spirit and a passion for working in a dynamic and spirited environment
  • To cope with all the responsibilities, we would need someone of high integrity who is flexible, dependable, responsible, independent, and empathetic
  • You must be a thorough, self-aware worker who is able to recognize errors when made and to take the necessary steps to correct them
  • Motivation and strong work ethics
  • A problem solver – you are a highly resourceful thinker who is quick and a fast learner
What we offer:
  • Generous annual leave allowance
  • Meal benefits via a lunch card
  • Gift vouchers on birthdays and Christmas
  • Access to a mental health app
  • Subsidized public transport subscriptions
  • Engaging team and end-of-year events

Additional Information:

Job Posted:
January 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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