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Facility Operations Lead

United States, Needham 51900.00 - 79600.00 USD / Year · Job Posted January 13, 2026
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Job Description

We are seeking a proactive and detail-oriented Facility Operations Lead to join our team. The Lead will play a crucial role in overseeing the operations and maintenance of our state-of-the-art R&D laboratory and general office space.

Job Responsibility

  • Ensure compliance with all health, safety, and environmental regulations
  • Identity and resolve any building issues to ensure a clean, well maintained and healthy office and lab environment
  • Manage night cleaning staff and cleaning company day porters to ensure high standards of cleanliness are maintained throughout the facility
  • Responsible to oversee the cleaning of cubicles, end-of-run storage areas, aisles, and common areas to maintain a clean and organized work environment
  • Supervise and coordinate all stocking activities for copy rooms, pantries, and the associate coffee program
  • Develop and maintain a comprehensive maintenance schedule for all mechanical, electrical, and plumbing (MEP) systems in the building
  • Coordinate routine maintenance tasks and inspections to minimize downtime and maximize equipment lifespan
  • Collaborate with external vendors and contractors to schedule and oversee maintenance and repair work
  • Develop and maintain vendor checklist to ensure quality control of service
  • Manage and prioritize general repair requests from staff members, ensuring timely resolution and minimal disruption to operations
  • Coordinate with maintenance staff or external vendors to address repair needs promptly
  • Receive requests, clarify requirements and schedule with Facilities team the room set ups for six large rooms with movable walls, ensuring seamless transitions between configurations and re-set of the space
  • Maintain inventory of room set-up equipment and coordinate repairs or replacements as needed
  • Maintain facility budget to ensure compliance for certain line items
  • Develop and implement a control mechanism for the consistent execution of Office Services responsibilities in compliance with current procedural guidelines
  • Maintain connection with team on daily activities and develop solutions as needed to address issues that arise
  • Shipping, Receiving, Inventory and Distribution
  • Monitor loading dock activity to ensure no bottlenecks
  • Monitor the overloading of any cubicles, offices, labs or common areas
  • Spot check inventory to ensure accurate and up to date
  • Ensuring that inventory rooms are neat and clear of hazards
  • Ensure teams are inputting metrics into the reporting system
  • Identify additional areas that oversight is required

Requirements

  • Strong project management skills with a proven track record of overseeing Team members and budgets
  • Excellent communication and interpersonal skills, with the ability to effectively interact with staff at all levels
  • Proficiency in facilities management software and Microsoft Office suite
  • Knowledge of OSHA regulations and other relevant safety standards
  • Ability to work independently and prioritize tasks in a fast-paced environment
  • Ability to multitask
  • Knowledge and general understanding of installation carpentry

What we offer

  • medical insurance
  • dental insurance
  • vision insurance
  • flexible spending accounts
  • health savings accounts (HSA) with company contribution
  • 401(k) retirement plan with matching
  • employee stock purchase program
  • life insurance
  • AD&D
  • short-term disability insurance
  • long-term disability insurance
  • generous paid time off
  • company holidays
  • parental leave
  • identity theft protection
  • pet insurance
  • pre-paid legal insurance
  • back-up child and eldercare days
  • product discounts
  • referral bonus program
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