Facility Executive Job at JLL (Mumbai)

Admin Executive, Facilities

Admin Executive role at MyTOWN Shopping Centre focused on supporting property an...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

At least SPM/STPM OR Diploma Holder
Relevant training or courses related to administrative course, i.e. office management, etc.
Possess at least 1 or 2 years’ experience in administrative work.

Job Responsibility

To assist HOD with the FM budget and expenses (OPEX & CAPEX)
Responsible for administrative works, document systemization and upkeep
To attend POI meeting and discussion with the respective department when it deems necessary
Maintain / update reports, files and records
To assist the FM team as and when it deems necessary
To perform any data entry such as HR TimeTec & attendance and to ensure timely submission
To assist in preparing monthly / weekly / yearly report
To initiate, track and follow up on insurance claims
To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department
To manage the FM storeroom and stocks when needed

Fulltime

Facilities Executive

Sopra Steria is seeking a Facilities Executive to handle front office responsibi...

Location

India , Noida

Salary:

Not provided

Sopra Steria

Expiration Date

Until further notice

Requirements

Adept in MS office
Assist the facility team members to prepare the monthly facilities MIS
Manage the front desk
Take rounds of the facility and ensure good hygiene levels
Keep front desk tidy and presentable
Greet and assist the guests
Answer all incoming calls and redirect them or keep messages
Meeting room bookings
Clients visit arrangements
Assist the HR team in recruitment drive as and when required

Job Responsibility

Manage the front desk
Take rounds of the facility and ensure good hygiene levels
Keep front desk tidy and presentable
Greet and assist the guests
Answer all incoming calls and redirect them or keep messages
Meeting room bookings
Clients visit arrangements
Assist the HR team in recruitment drive as and when required

What we offer

Inclusive and respectful work environment
Open positions for people with disabilities

Fulltime

City Executive

Join a vibrant, collaborative organisation dedicated to delivering a 5-star expe...

Location

United Kingdom , London

Salary:

28500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A friendly, professional communicator who loves helping people
Strong organisational skills and attention to detail
Ability to multitask and stay calm in a busy environment
Previous experience in reception, customer service, or facilities support is a plus
Familiarity with security systems, CRM software, and standard office applications

Job Responsibility

Greet tenants and visitors warmly, leaving a positive impression every time
Keep reception tidy and organised, managing post and deliveries
Answer calls for the company and virtual tenants, transferring or taking messages
Programme fobs/access cards and ensure reception is always manned
Provide day-to-day assistance to tenants across the portfolio
Respond quickly to office and building queries, coordinating maintenance requests
Host seasonal client events in reception
Complete daily building checks and maintain company standards
Report and action maintenance issues promptly
Prepare show offices and communal areas for viewings

What we offer

20 days + bank holidays, increasing by 1 day per year (up to 25 days), PLUS 3 extra days over Christmas
Access to Perkbox, including private medical cover
Monthly company socials and a genuinely supportive team environment

Fulltime

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

EA and Admin Manager

Our client is seeking an enthusiastic Executive Assistant & Administration Manag...

Location

United Kingdom , Hammersmith

Salary:

40000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in an EA or Business Support role
Highly organised with excellent written and verbal communication skills
Confident with MS Office suite, especially PowerPoint and Excel
Discreet, trustworthy
Knowledge of HR processes is beneficial
Willingness to undertake some limited travel when required

Job Responsibility

Manage the CEO's diary, inbox, and travel schedule
Prepare documents, presentations, and reports for meetings
Assist with project coordination, follow-up actions, and key communications
Create and manage board packs
Attend meetings to take minutes, track actions and follow up
Handle expenses
Oversee daily office operations
Manage office equipment and IT assets
Liaise with building managers and suppliers for facilities management
Administer office budget

What we offer

Some flexibility in working hours
Hybrid working can be offered

Fulltime

Director, Construction & Facilities

The Director, Construction & Facilities is responsible for leading the company’s...

Location

United States , Alpharetta

Salary:

Not provided

The Honey Baked Ham Company

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in business or related field
5–7+ years leading Construction and/or Facilities functions in retail, restaurant, or franchise environments
Proven experience managing complex remodels and regulated jurisdictions (e.g., California)
Strong capital project management and facilities operations background
Demonstrated success leading teams, vendors, and cross-functional stakeholders
Strong executive communication and decision-making skills
Proficiency in Microsoft Office and facilities/work order systems (e.g., Corrigo)

Job Responsibility

Leading the company’s Construction and Facilities functions to support operational excellence, brand consistency, and profitable growth across company-owned and franchise locations
Planning, execution, and oversight of all construction-related activities including remodels, relocations, conversions, seasonal stores, and capital reinvestment projects
Ongoing facilities maintenance and asset lifecycle management
Ensuring projects are delivered safely, on time, on budget, and in compliance with all regulatory, brand, and operational requirements
Partnering closely with Operations, Marketing, IT, Finance, and Franchise partners
Owning the development and management of the annual Capital and Facilities budgets
Building scalable processes, vendor accountability, and strong internal controls
Directly leading Construction and Facilities teams, including project managers, facilities managers, and support staff
Recruiting, developing, and performance-managing a high-performing team
Establishing clear roles, accountability, escalation paths, and decision frameworks

What we offer

Better work/life balance
Real career growth
Competitive pay + matched 401(k)
A fun & casual environment

Fulltime

New

Executive Assistant

ASM Global, the leader in privately managed public assembly facilities has an ex...

Location

United States , Houston

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Possess knowledge of the principles of facility management, building operations, maintenance, practices, and safety requirements
Work independently, exercising judgment and initiative
Work effectively under pressure and/or stringent schedule and produce accurate results
Maintain an effective working relationship with clients, employees, contractors, exhibitors, patrons, and others encountered in the course of employment
Define problems, collect data, establish facts, and draw valid conclusions
Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
Organize and prioritize work to meet deadlines
Follow oral and written instructions and communicate effectively with others in both oral and written form
Model exceptional teamwork and positive communication with all staff
Pleasant and helpful telephone demeanor when assisting guests, exhibitors, clients, and staff

Job Responsibility

Receive, route and file incoming and outgoing correspondence and ensure timely replies and/or action
Review all correspondence to remain informed of all activities and pertinent information
Receive and screen telephone calls and visitors and provide routine information regarding events, operations, policies, and procedures
Maintain a variety of electronic and paper files and records of information such as budget, event files, expense records, service agreements and construction information
Maintain and coordinate travel arrangements and maintain daily calendar for Executive Management
Draft letters, monthly and quarterly reports, and other correspondence in a timely, accurate manner
Prioritize and respond independently and appropriately to all correspondence
Research and prepare information for comprehensive reports. Draft, proofread and process these reports and related documents
Maintain and organize executive office areas including ordering all necessary supplies and materials
Remain informed of company policies and procedures, answering related internal and external questions within authority

Fulltime

New

Senior/Principal Operations & Management Lead - Facilities Portfolio Manager

We are seeking an experienced individual to join our Facilities Operations & Man...

Location

United States , Albuquerque

Salary:

99400.00 - 193600.00 USD / Year

Sandia National Laboratories

Expiration Date

Until further notice

Requirements

Bachelor's degree in mechanical, electrical or related engineering field
Seven (7) years or more years of directly related experience
Experience with Semiconductor or high-volume manufacturing facilities, including design, installation, and cleanroom infrastructure
Experience with Facilities planning, construction, and maintenance
Experience with Engineering of complex facilities or systems
Experience with Regulatory requirements and safety standards in facilities operations
Ability to obtain and maintain DOE Q-level security clearance

Job Responsibility

Lead the planning, development, and execution of facilities projects related to tools facilities and infrastructure (F&I)
Provide leadership and tactical planning for execution of projects and applies engineering or other technical knowledge to achieve project objectives and deliverables
Use engineering judgment, built upon a strong engineering and technical background, to identify potential facilities operational risks, develops risk mitigation strategies and corrective actions, and recommends risk acceptance or avoidance for facilities operations
Use engineering judgment in negotiating with customers and program managers to ensure that resources are available to accomplish the work
Collaborate closely with the MESA portfolio to ensure alignment of facilities operations with program objectives
Oversee project management activities, including scope definition, scheduling, budgeting, and resource allocation
Conduct rigorous planning and risk assessment to ensure successful project execution and compliance with safety and regulatory standards
Serve as a point of contact for facilities-related inquiries and issues
Facilitate communication and coordination among cross-functional teams, stakeholders, and external partners
Monitor project progress and performance, providing regular updates to management and stakeholders

What we offer

Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance

Fulltime

Facility Executive

JLL

Location:
India , Mumbai

Category:
Real Estate

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 21, 2026

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