Facility executive Jobs

Admin Executive, Facilities

Admin Executive role at MyTOWN Shopping Centre focused on supporting property an...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

At least SPM/STPM OR Diploma Holder
Relevant training or courses related to administrative course, i.e. office management, etc.
Possess at least 1 or 2 years’ experience in administrative work.

Job Responsibility

To assist HOD with the FM budget and expenses (OPEX & CAPEX)
Responsible for administrative works, document systemization and upkeep
To attend POI meeting and discussion with the respective department when it deems necessary
Maintain / update reports, files and records
To assist the FM team as and when it deems necessary
To perform any data entry such as HR TimeTec & attendance and to ensure timely submission
To assist in preparing monthly / weekly / yearly report
To initiate, track and follow up on insurance claims
To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department
To manage the FM storeroom and stocks when needed

Fulltime

Facilities Executive

Sopra Steria is seeking a Facilities Executive to handle front office responsibi...

Location

India , Noida

Salary:

Not provided

Sopra Steria

Expiration Date

Until further notice

Requirements

Adept in MS office
Assist the facility team members to prepare the monthly facilities MIS
Manage the front desk
Take rounds of the facility and ensure good hygiene levels
Keep front desk tidy and presentable
Greet and assist the guests
Answer all incoming calls and redirect them or keep messages
Meeting room bookings
Clients visit arrangements
Assist the HR team in recruitment drive as and when required

Job Responsibility

Manage the front desk
Take rounds of the facility and ensure good hygiene levels
Keep front desk tidy and presentable
Greet and assist the guests
Answer all incoming calls and redirect them or keep messages
Meeting room bookings
Clients visit arrangements
Assist the HR team in recruitment drive as and when required

What we offer

Inclusive and respectful work environment
Open positions for people with disabilities

Fulltime

New

Front Office Executive

Location

India , Mumbai

Salary:

Not provided

Randstad

Expiration Date

December 28, 2025

Requirements

3 ... experience

Job Responsibility

Greet and assist visitors, clients, and employees professionally
Handle incoming emails and respond accordingly
Manage visitors and ensure protocols are followed
Manage meeting room bookings and ensure readiness for meetings
Support in the high-profile meetings, Board meetings & AGM
Coordinate with internal teams for administrative support
Supervise housekeeping, pantry staff
Maintain inventory of cleaning supplies and office consumables
Train and guide support staff on service standards and grooming
Assist in planning and executing facility-related activities

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Admin Executive

The Admin Executive is responsible for ensuring the smooth and efficient functio...

Location

India , Pune

Salary:

Not provided

GlobalStep

Expiration Date

Until further notice

Requirements

Admin experience in an ITES setup with exposure to 24/7 environment
Graduate in any stream
Hospitality background with strong English communication (Reading, writing & speaking)
Flexibility and adaptability to operate effectively responding to changing requirements
Ability to maintain confidentiality of all information and ability to answer all queries from clients, vendors and employees

Job Responsibility

Ensure the facilities are maintained in a manner conducive to ensuring a smooth and efficient working environment for all employees
Manage all aspects of the facility infrastructure including Communication and liaison with all necessary vendors
Assist in the smooth operation of the Transportation, Cafeteria, Housekeeping, Security, and other related functions
Support all employee and client related activities inside and outside the office premises
Take care of all hospitality related aspects for clients and company guests visiting India
Address and resolve any administrative-related issues or complaints promptly and professionally
Coordinate regular safety drills and ensure all employees are aware of emergency procedures

What we offer

Competitive salary and benefits package
A rare opportunity to help build and shape a brand-new team
A professional, fun, and supportive work environment

City Executive

Join a vibrant, collaborative organisation dedicated to delivering a 5-star expe...

Location

United Kingdom , London

Salary:

28500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A friendly, professional communicator who loves helping people
Strong organisational skills and attention to detail
Ability to multitask and stay calm in a busy environment
Previous experience in reception, customer service, or facilities support is a plus
Familiarity with security systems, CRM software, and standard office applications

Job Responsibility

Greet tenants and visitors warmly, leaving a positive impression every time
Keep reception tidy and organised, managing post and deliveries
Answer calls for the company and virtual tenants, transferring or taking messages
Programme fobs/access cards and ensure reception is always manned
Provide day-to-day assistance to tenants across the portfolio
Respond quickly to office and building queries, coordinating maintenance requests
Host seasonal client events in reception
Complete daily building checks and maintain company standards
Report and action maintenance issues promptly
Prepare show offices and communal areas for viewings

What we offer

20 days + bank holidays, increasing by 1 day per year (up to 25 days), PLUS 3 extra days over Christmas
Access to Perkbox, including private medical cover
Monthly company socials and a genuinely supportive team environment

Fulltime

Operations Executive

Manage operations related to security, carpark facilities, and compliance measur...

Location

Malaysia , Petaling Jaya

Salary:

Not provided

IKEA

Expiration Date

December 26, 2025

Requirements

Bachelor Degree in Occupational Safety and Health or related fields, or experience in Polis Bantuan
Possess at least 2-3 years of experience in operations and building Safety and Security
Fluent in English (written and spoken)
Ability to design and deliver training related to safety and security
Computer literate
Knowledge of local laws and regulations on safety and security related
Great attention for details
Strong analytical and planning skills
Good interpersonal skills and able to build good working relationships at all levels
Proactive, independent, team player, organised, work under pressure and to meet deadline in multi-tasking environment

Job Responsibility

Key person for Security of the Centre
Monitor and ensure compliance on local authority regulations and Safety & Security Manual compliance especially on threat, burglary, theft & fraud, crime, access control and robbery
Identify potential security threats and propose remedial actions/measure to the Assistant Safety & Security Manager
Monitor and conduct inspection as pre-required interval for the security system to ensure the systems are always in working and proper functions as per requirement
Manage Fire Command Centre (FCC) daily operations and response to any emergency situations and proper document it
Monitor outsource security overall daily operations performance to ensure the duty is carry out in accordance to the job scopes and responsibility for smooth operations and security of the Centre’s operations
Prepare security roster to ensure smooth operations performance accordance to the scopes and responsibility
Conduct safety & security related training to securities to ensure comply requirement and interval
Work with security to oversee and monitor the fire system, access control, CCTV and PA system to ensure in good working order
First response to security related incident and carry out investigation to gather relevant information and recommend prevention action and counter measure to prevent the similar occurrence

Fulltime

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Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

EA and Admin Manager

Our client is seeking an enthusiastic Executive Assistant & Administration Manag...

Location

United Kingdom , Hammersmith

Salary:

40000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in an EA or Business Support role
Highly organised with excellent written and verbal communication skills
Confident with MS Office suite, especially PowerPoint and Excel
Discreet, trustworthy
Knowledge of HR processes is beneficial
Willingness to undertake some limited travel when required

Job Responsibility

Manage the CEO's diary, inbox, and travel schedule
Prepare documents, presentations, and reports for meetings
Assist with project coordination, follow-up actions, and key communications
Create and manage board packs
Attend meetings to take minutes, track actions and follow up
Handle expenses
Oversee daily office operations
Manage office equipment and IT assets
Liaise with building managers and suppliers for facilities management
Administer office budget

What we offer

Some flexibility in working hours
Hybrid working can be offered

Fulltime

Facility executive

Randstad

Location:
India , New Delhi

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Requirements:

Additional Information:

Job Posted:
December 23, 2025

Expiration:
January 27, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Facility executive

Randstad

Location:India , New Delhi

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Requirements:

Additional Information:

Job Posted:December 23, 2025

Expiration:January 27, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Facility executive

Admin Executive, Facilities

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Front Office Executive

Admin Executive

City Executive

Operations Executive

Workplace Experience Coordinator

EA and Admin Manager

Location:
India , New Delhi

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
December 23, 2025

Expiration:
January 27, 2026