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Facilities Executive role within Work Dynamics, responsible for providing onsite technical support, ensuring compliance, managing stakeholders, finance, procurement, and maintaining a safe workplace.
Job Responsibility:
Providing onsite support
Performing routine site checks and inspections
Monitor day to day technical operations activity for the site
Support to ensure adequate supply of materials including Electrical, plumbing, Carpentry
Coordinate with the landlord team to ensure compliance with statutory regulations on fire, health and safety standards & building management
Coordinate with vendor staff & staff on site to ensure smooth operation
Routinely inspect the building, have regular walk arounds and raise tickets for closure of identified snags
Assess & analysis of readings for weekly & monthly reports on M & E
Support the asst manager- technical in identifying energy management, saving opportunities, risk management
Proactively engage stakeholders to ensure onsite client’s expectations are met
Build and develop effective client / stakeholder relationships
Accurate billing and invoicing
Adherence to the monthly forecast
Invoice management
Work on getting quotations as per site need
Sharing indents for monthly material supply
Participate in emergency evacuation procedures including crisis management and business continuity
Take readings for weekly & monthly reports on M & E
Energy management, saving opportunities, risk management & engineering systems audits
Preparing floor register for Health and Safety Issues for client 24/7 emergency call support and site attendance
Work closely with clients and suppliers onsite to identify facility-related enquiries and requirements
Take part in procurement of vendors and services
Ensure everyone’s health and safety by keeping safe workplace procedures in place
Help implement and manage risk management programs, disaster recovery and business continuity plans
Follow escalation and incident reporting procedures
Requirements:
A degree or a professional qualification in Engineering / Technical Services
2-3 years relevant experience
Prior experience in energy management, saving opportunities, risk management or other related fields
Understanding of local occupational health and safety requirements, critical facilities and vendor management
Knowledgeable in various Technical systems
Proven track record of flawless Project Initiation and execution
Quality of smooth interaction with workplace teams and vendors