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Circle K Logo Circle K · Office Administration

Facility Coordinator

Poland, Warsaw · Job Posted May 15, 2026
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Job Description

Circle K Business Centre is a shared service center which supports Circle K Europe operations through a wide range of services within Finance & Control, Information Technologies, Human Resources, Transport Fuel and Customer Service. Circle K is part of the Canadian company Alimentation Couche Tard Inc. (Couche-Tard), one of the world's largest joint-stock convenience retail companies, listed on the Toronto Stock Exchange (TSE). It has operations in North America, Europe, Asia and the Middle East. It has approximately 12,300 sites across its network in North America (U.S. and Canada), Europe (Norway, Sweden, Denmark, Ireland, Poland, the Baltics), Asia and the Middle East. We are a family of more than 100,000 merchants making it easy for our customers around the world.

Job Responsibility

  • Overseeing the reception desk and soft services
  • Ensuring office security by adhering to security procedures and controlling access through the reception desk
  • Handling office administration
  • Ensuring the smooth flow of documents
  • Providing administrative support to employees and colleagues
  • Assessing needs and ordering office supplies and food items
  • Collaborating with the accounting department on invoice processing
  • Performing administrative tasks for the Facility Manager
  • Managing the mobile phone fleet
  • Organizing meetings and events
  • Conducting onboarding for new employees
  • Ensuring the proper flow of information and documentation
  • Ensuring that common areas in the office are tidy and properly maintained

Requirements

  • Proven work experience as an Administration Specialist or similar role
  • Fluent English and Polish, both written and spoken
  • Practical knowledge of Microsoft Office (Word, Excel, PowerPoint) and other Corporate Apps (e.g. Teams, Slack)
  • Very good communication and interpersonal skills, customer service attitude
  • Desire to be proactive and create a positive experience for others

Nice to have

  • Experience
  • Proactive attitude
  • Customer service attitude

What we offer

  • Annual bonus
  • Private medical care
  • Multisport
  • English lessons subsidized by the company
  • Employee Assistance Program – free, unlimited access to psychological, financial, career-related specialists via helpline or app
  • Attractive discounts for products and services at our stations
  • Modern and convenient office
  • Trainings & possibility to develop skills in a wide international environment
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