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Facility Coordinator cum Receptionist

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JLL

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Location:
Vietnam , Ho Chi Minh City

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Job Responsibility:

  • Assist the Facility Management team in the delivery of services especially all help desk issues & user services
  • To assist in the maintenance of the premises including any designated financial, maintenance, procurement, and asset & vendor management
  • Develop an understanding of and sound working relationships with key representatives of the client and key suppliers/service providers with whom you operate in support of the site
  • Specifically manage the role of the receptionist, the office assistants
  • Reception & Front Desk Management
  • Manage the receptionist in the discharge of the front office duties
  • Corporate Amenities
  • Oversee pantry services, presentations and staff events
  • Manage kitchen equipment inventory and maintenance
  • Ensure the general cleanliness of the office and the management of the Janitorial team
  • Manage user motobike park applications with Building Landlord
  • Manage fleet management & act on user feedback
  • Procurement of copier refills, office equipment [non IT equipment] and plants for the office
  • Management & Administration
  • Manage offsite record management operations including documents collection & retrieval
  • Review and spot-check your areas of responsibility to ensure that suppliers/service providers are meeting contractual obligations to the client
  • Assist with detailed floor inspections on a routine basis
  • Monitor the Help Desk system as it effects your area & ensure that rectification works are recorded & action-ed in a timely manner
  • Ensure your aspects of the working environment meet all requisite OH&S Standards
  • To ensure the smooth running of meetings &/or events
  • Assist with Business Unit relocations or ‘ad hoc’ projects
  • Assist with critical out-of-hours issues & participate as a key team member in response to emergency situations
  • If appropriate, liaise closely with the client on-site representatives to address problems and/or enhance working environment performance
  • Clearly document & communicate all client expectations to the balance of the FM team
  • Work collaboratively with colleagues both within the Schneider Electric account & in the wider Jones Lang LaSalle network
  • Ensure general administrative activities under your control are conducted in a timely and efficient manner
  • Assist with any other duties as assigned by the Facility Manager on a “need be” basis
  • Manage all related contracts and its administration and renewals including the calling of tenders

Requirements:

  • Adequate interpersonal skills to manage diverse range of service providers and Client representatives
  • Sound written and oral communication skills
  • Ability to manage multiple operational matters on a daily basis
  • Working knowledge of OH&S and BCA Regulations
  • Proven capacity to understand and interpret commercial contracts
  • Capacity to deal with ambiguity and seek guidance in areas of difficulty
  • Experience in technical, facility management or project management activities
  • Sound computer skills in Microsoft Office

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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