Facility Coordinator -Soft Job at Randstad (Pune)

Office / Studio Coordinator

We're looking for a super-organised, proactive Office / Studio Coordinator to ke...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in office or studio coordination/management, ideally in a creative environment
Solid facilities management knowledge (both hard and soft services)
Health & Safety expertise, including policy management and training
Team leadership experience with the ability to build strong relationships
Bonus points for HR experience or ISO auditing knowledge
Flexibility to be the on-call contact in rare out-of-hours situations

Job Responsibility

Keep the studio running smoothly - managing supplies, equipment, budgets, and vendor relationships
Schedule meetings, manage calendars, and coordinate travel for the team
Maintain office policies and make sure everyone's on the same page for how we work
Be the friendly, professional first point of contact for visitors, clients, and suppliers
Act as the 24-hour emergency contact for facilities or security issues
Look for ways to improve processes so the studio works smarter, not harder
Oversee all building systems - making sure everything's functional, safe, and looking its best
Coordinate with cleaning services to maintain a spotless, welcoming studio
Manage contractors for repairs, upgrades, and emergencies
Plan and deliver maintenance schedules, space planning, and refurbishments

What we offer

Permanent role in a supportive, ambitious team
Real opportunities to grow your skills and responsibilities
A creative environment that thrives on ideas, collaboration, and coffee

Fulltime

Facilities Soft Service Lead cum Event Coordinator

The Facilities Soft Service Lead cum Event Coordinator manages comprehensive sof...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Diploma in Event Management, Hospitality Management, Business Administration, or related field
Minimum four to six years of experience in facilities management, event coordination, or hospitality services within Malaysian commercial office environment
Proven track record of managing soft services operations and coordinating successful corporate events
Strong event planning capabilities with experience managing corporate functions, conferences, and client entertainment events
Excellent organizational skills with ability to coordinate multiple vendors, timelines, and logistics simultaneously
Creative problem-solving abilities with attention to detail for seamless event execution and guest satisfaction
Proven experience managing relationships with Malaysian service providers and understanding of local market conditions for soft services procurement
Strong negotiation skills with ability to secure cost-effective contracts while maintaining quality standards
Experience with vendor performance monitoring and service level agreement management
Fluency in English and Bahasa Malaysia essential for vendor coordination and event communication

Job Responsibility

Manage comprehensive soft services operations including cleaning services, waste management, pest control, landscaping, and general workplace amenities
Coordinate with external service providers to ensure consistent service delivery and quality standards across all soft service areas
Monitor service level agreements, conduct regular quality inspections, and implement improvement initiatives to enhance workplace cleanliness and comfort
Develop and maintain relationships with soft service contractors including cleaning companies, catering providers, landscaping services, and specialty contractors
Negotiate service contracts, monitor performance against established standards, and coordinate vendor scheduling to minimize disruption to office operations
Resolve service issues promptly and ensure vendor compliance with Malaysian health, safety, and environmental regulations
Plan, coordinate, and execute corporate events including meetings, conferences, client entertainment, employee functions, and special celebrations
Manage event logistics including venue preparation, catering arrangements, audio-visual equipment setup, and guest coordination
Coordinate with internal departments and external vendors to ensure seamless event delivery and exceptional attendee experiences
Oversee workplace amenities including pantry operations, coffee services, employee wellness programs, and recreational facilities

Fulltime

Facilities Soft Services Coordinator

The Facilities Soft Services Coordinator supervises and coordinates the daily op...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

SPM/O-Level qualification or equivalent
Certificate in Hospitality, Facilities Management, or related field preferred
Minimum three to five years of experience in facilities services, cleaning operations, or hospitality services with at least two years in supervisory roles
Previous experience managing cleaning teams and understanding of Malaysian workplace cleaning standards
Proven supervisory capabilities with experience leading diverse teams in Malaysian multicultural workplace environment
Strong coaching and development skills
Experience managing daily operations while maintaining focus on quality standards and customer satisfaction
Fluency in Bahasa Malaysia essential
Proficiency in English for reporting and coordination with management
Understanding of basic Chinese dialects advantageous

Job Responsibility

Lead and supervise a team of cleaners and tea ladies, providing daily work assignments, performance guidance, and skills development
Create work schedules ensuring adequate coverage for all areas during business hours and coordinate staff rotation for breaks and leave coverage
Conduct regular team meetings to communicate standards, address concerns, and foster collaborative team environment focused on service excellence
Oversee comprehensive cleaning operations including office areas, meeting rooms, pantries, washrooms, and common spaces to maintain consistent cleanliness standards
Coordinate tea and beverage services for employees and visitors, ensuring fresh supplies and proper service presentation
Monitor work quality through regular inspections and provide immediate feedback to maintain high service standards throughout the facility
Implement and monitor cleaning protocols, hygiene standards, and service procedures to ensure consistent quality across all work areas
Conduct daily quality inspections and maintain checklists for systematic monitoring of cleaning tasks and service delivery
Address quality issues promptly and provide additional training when performance standards require improvement
Provide comprehensive training to new team members on cleaning procedures, safety protocols, and customer service standards

What we offer

Excellent opportunities for professional growth within facilities management and team leadership
Provides valuable experience in operations management, staff development, and service excellence in Malaysia's commercial office environment

Fulltime

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