Facility and Office Manager Job at Van Kaizen (Mexico City)

Finance and Office Manager

We are looking for a highly qualified 'Finance and Office Manager' for our globa...

Location

Turkey , Konak, İzmir, Istanbul (Asia)

Salary:

Not provided

Randstad

Expiration Date

August 31, 2026

Requirements

Professional fluency in English is mandatory (the entire interview process will be conducted in English). German language skills are a strong asset
University degree in Finance, Accounting, Business Administration, or a related field
Minimum 5 years of proven experience in Office Management, Branch Management, or Operations Management
Minimum 5 years of experience working in multinational or internationally connected companies
Must be based in or willing to relocate to Izmir
Strong financial acumen, excellent negotiation skills, leadership capabilities, and a high level of integrity to handle official signature responsibilities

Job Responsibility

Hold official company signature authority and take full responsibility for bank, commercial, and legal transactions
Line manage the local operational team, including field technicians and pre-accounting staff
Coordinate all financial and monthly reports prepared by the 3rd-party certified public accounting (CPA) firm, and ensure seamless communication and data sharing with global finance teams
Monitor and control company expenses to ensure alignment with targets
manage the annual budgeting process and implement necessary controls to achieve corporate goals
Negotiate and manage agreements with local suppliers and service providers (including freight/logistics, car rentals, and facility management)
Maintain periodic communication with Key Accounts (Finance and Management levels) to monitor customer satisfaction and gather feedback
Drive continuous improvement of company's internal workflows, operational processes, and financial transactions
Monitor AR/AP closely on a monthly basis in coordination with the 3rd-party accounting firm, report to management, and take necessary actions regarding payment delays
Manage the payroll approval process in strict accordance with corporate procedures, ensuring regular information flow with the Headquarter

Fulltime

Office Manager and Executive Assistant

EnergyHub is searching for an exceptional Office Manager and Executive Assistant...

Location

United States , Brooklyn, New York

Salary:

70000.00 - 80000.00 USD / Year

EnergyHub

Expiration Date

Until further notice

Requirements

Highly organized, with an ability to prioritize work and automate routine tasks where appropriate
Excellent communication and relationship-building skills
Budget ownership and Purchase Order (PO) experience
Professional experience using Slack and Slack apps
Demonstrated experience of using both Google Suite and Mac OS for work
A proactive, high-ownership approach to your work and the work you collaborate on
A commitment to creating a positive, friendly and respectful office environment, underpinned by an appreciation for sensitivity and confidentiality at work

Job Responsibility

Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
Manage the company’s corporate credit card ensuring invoices are submitted and paid on time
Manage purchase orders for the organization and keep track of the budgets set for recurring charges
Maintain and follow a budget for office supplies
Partner with IT to manage facilities and tech needs, ensuring conference rooms are properly set up with necessary supplies and ready for meetings throughout the day
Plan for company visitors, arranging for meals as needed and preparing desk/office space to manage capacity
Coordinate with janitorial staff to ensure proper cleaning of office spaces weekly
Communicate policies regarding office space and visits, and manage the flow of guests in the office
Ensure all new hires are entered into the building security system and receive a building pass and office fob on their first day
Coordinate weekly EnergyGrub for the Brooklyn office, taking into consideration dietary restrictions

What we offer

100% paid medical for employees
401(k) with employer match
Casual environment
Flexibility to set your own schedule
Fully stocked fridge and pantry
Free Citi Bike membership
Secure bike rack
Gym subsidy
Paid parental leave
Education assistance program

Fulltime

Office Manager and Business Support Administrator

We are seeking a practical, reliable Office Manager and Business Support Adminis...

Location

Singapore , Singapore

Salary:

Not provided

CloserStill Media

Expiration Date

Until further notice

Requirements

Experience in a similar office administration / business support role
Previous use of Salesforce would be beneficial
Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, SharePoint) and general IT literacy
Ability to work with conflicting deadlines and priorities while maintaining accuracy and professionalism
Strong organisational skills and multitasking skills with attention to detail
Excellent verbal and written communication skills
Discretion and ability to handle confidential information
Proactive, service-oriented and comfortable with hands-on tasks
Willingness to stay late during busy periods when needed
Basic understanding of procurement, finance or HR administrative processes would be an advantage

Job Responsibility

Office management: Ensure the maintenance of the office is kept to a high standard, which includes liaising with outside agencies such as landlords, plant rental providers, office equipment providers, caretakers and cleaning agents, etc
Book repair work for the office where required and assist in office equipment disposal
Organise company events and activities for the Singapore Office, such as team bonding events, barbeques, notable date celebrations, etc
Organise and arrange board meetings
Manage meeting rooms by ensuring a booking system and that they are used in the appropriate manner
Deliver induction to new joiners, ensuring that they are familiar with the office and office equipment and the health and safety protocols, including fire evacuation procedures
Management of stationery and pantry supplies
Organise DSE assessments and manage risk assessment under the supervision of manager, and order specialist office furniture in line with requirements
Coordinate First Aiders, ensuring all certification is up to date, kept on file and the groups have the relevant support needed to be successful
Perform administrative duties such as appropriately disseminate office correspondence, ensure post/packages/courier are sent as required and run any office errands as required, etc

Office and Accounts Manager

Our client is seeking an enthusiastic and skilled Office & Accounts Manager to b...

Location

United Kingdom , Tunbridge Wells

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong accounts and administration experience
Excellent communication, interpersonal, and negotiation skills
Impeccable organisational abilities with a keen attention to detail
Diplomatic approach to handling sensitive information
Ability to multitask in a fast-paced environment
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Knowledge of Xero Accounting Software (CRM/database experience is a plus)
Familiarity with OneDrive or SharePoint is advantageous

Job Responsibility

Finance Management: Handle accountancy processes, sales and purchase invoices
Invoice Creation: Collaborate with operations staff to generate sales invoices
Credit Control: Manage credit control processes to ensure timely payments
Expense Management: Oversee credit cards and staff expenses
Budget Assistance: Contribute to budget preparation and sales projections
Communication: Respond to telephone and email inquiries with professionalism and courtesy
Office Organisation: Maintain an efficient office and filing system
Event Coordination: Manage internal events, including room bookings and conference organisation
Meeting Support: Attend meetings and take minutes as necessary
Reporting: Prepare payment run reports and Board pack distributions for quarterly meetings

What we offer

A supportive, small friendly team environment where your contributions matter
Opportunities for creative problem-solving and independent work
A commitment to maintaining confidentiality and a strong customer focus

Parttime

Office and Events Manager

Our client is a leading UK professional association in the medical and healthcar...

Location

United Kingdom , London

Salary:

20.88 GBP / Hour

Membership Bespoke

Expiration Date

Until further notice

Requirements

At least two years’ experience in a similar office/operations role, ideally within a membership, regulatory or professional body environment
Proven line management experience, including performance conversations, workflow oversight and objective‑setting
Strong office management and financial administration skills
Outstanding organisational ability, attention to detail, and the confidence to work independently
Experience coordinating projects from start to finish and managing competing priorities
Excellent communication skills and proficiency in Microsoft Office
A flexible, positive approach to supporting colleagues and organisational needs

Job Responsibility

Provide line management to a team of four (Admin Support Officers and Membership Officers), ensuring regular 1:1s, clear objectives, performance monitoring and reviews
Support a positive team culture, staff development and high‑quality service delivery
Oversee office facilities, IT support, suppliers and compliance requirements
Process payments and invoices, liaise with the bookkeeper and accountants, and support year‑end accounts
Lead recruitment administration and staff induction processes
maintain accurate HR records
Prepare and collate Board papers, take minutes, organise Trustee inductions and manage governance logistics
Manage CPD and information events from end to end, supporting the annual flagship conference
Liaise with venues and suppliers, ensuring a seamless delegate experience

Parttime

Event and Box Office Manager - Capitol Federal Amphitheater

Under direct supervision of the Director, the Event and Box Office manager will ...

Location

United States , Andover

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
Minimum three (3) years of related experience or equivalent combinations of education and experience
Experience in accounting and customer service essential
Supervisory experience
Experience working with ProVenue Ticketing system a plus
Excellent communication, problem solving and organizational skills
Demonstrated knowledge of accounting and financial procedures, including record keeping and reconciliation
Ability to analyze data and figures
Knowledge of supervisory principles and practices
Ability to coordinate and schedule staff

Job Responsibility

Organize all aspects of facility operations related to events
Meet with client group to plan and organize assigned meeting and/or event
Coordinate activities with various service contractors for assigned meeting and/or event
Manage all sponsorship signage and make sure all is in place pre-event and down post event
Directs and oversees the internal control of daily box office operations
Communicate event information and personnel needs for the venue in a timely manner
Works with event promoter and appropriate personnel to establish ticket pricing and seating configuration as needed
Gather all necessary ticketing setup information from promoters and/or tours, completes ticketing build sheet, and submits to Select-A-Seat for build
Monitors daily ticket sales for all upcoming events and communicates information to the Director and promoter representative
Serve as box office seller at the Lodge on most non-event days and some event days for scheduled box office hours

Fulltime

Facility, Housekeeping and Laundry Manager - Long Term Care

The Facility, Housekeeping and Laundry Manager is responsible for supervising th...

Location

Canada , Tavistock

Salary:

65000.00 - 80000.00 CAD / Year

Aramark UK

Expiration Date

Until further notice

Requirements

Requires 3-5 years of related experience and 1-2 years’ experience in a management role
Knowledge of facilities, HVAC equipment, building management systems, fire alarm and sprinkler systems
Ability to manage a budget
Computer skills including Microsoft Office – Word, Excel, Outlook Mail
Ability to read and interpret building prints and drawings
Ability to work “on call” during rotational schedule

Job Responsibility

Determine the needs of the clients' operation and ensure that the appropriate Aramark resources are engaged
Achieves high standards of quality service, cleanliness and sanitation in accordance with legislative requirements
Manages a team of 12 staff, scheduling, training, orientation, appraisals
manages call-ins
Conducts departmental rounds to ensure all safety, emergency, building and support systems are functioning properly
Coordinates maintenance and repairs with outside contractors for electrical, plumbing, heating, cooling, fire panels and alarm systems
Ensures outside work is performed such as snow removal, salting, grass cutting, gardening
Ensures the adequate stock of housekeeping supplies and equipment
conducts inventory counts and places orders as required
Participates in committee meetings on Infection Control, Quality Management, Occupational Health and Safety

What we offer

Extended benefits including health, dental and vision from the first day of employment
Aramark Canada’s Defined Contribution Pension Plan from the first day of employment
Three (3) week’s annual paid vacation + 3 personal days
Employee Recognition Program including Service Awards
Diverse and inclusive workforce
Aramark Scholarship Program for dependents of full- time employees

Fulltime

New

Office Manager / Office Administrator

Office Manager - Inverness Our client, a reputable organisation based in Invern...

Location

United Kingdom , Inverness

Salary:

Not provided

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong organisational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in MS Office Suite and office management software
Ability to prioritise tasks and work independently
A proactive approach with a friendly, professional manner
Previous experience in office administration or management is highly valued

Job Responsibility

Overseeing day-to-day office functions, including administration, facilities, and supplies
Managing correspondence, emails, and phone enquiries efficiently
Coordinating meetings, appointments, and travel arrangements
Supporting HR activities such as onboarding and maintaining staff records
Ensuring health and safety compliance across the workplace
Assisting with basic financial tasks like invoicing and expense management
Leading a small team, providing guidance and support as needed

Fulltime

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Facility and Office Manager

Job Description

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