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Facilities Team Member

· Job Posted May 29, 2026
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Job Description

Provide strong administrative support to facilities operations by managing documentation, tracking activity, PRs, and ensuring smooth coordination between teams and service providers.

Job Responsibility

  • Develop and share monthly facilities tips to promote awareness and best practices across the organization
  • Record and follow up on suppliers’ invoices and outstanding dues to ensure timely processing and payments
  • Document and monitor safety observations in coordination with the FM team, ensuring proper follow-up actions
  • Track and follow up on all facilities-related requests through the service desk to ensure timely resolution
  • Manage FM team overtime and roster scheduling to ensure optimal resource allocation
  • Collect, review, and organize service provider reports for documentation and performance tracking
  • Track action plans and ensure completion within agreed timelines
  • Coordinate meeting room bookings and ensure readiness, including proper setup and cleanliness
  • Monitor utility consumption reported by service providers and highlight any variances or anomalies
  • Maintain proper filing and archiving of all facilities management documents for easy access and compliance

Requirements

  • Bachelor’s degree in Business Administration or a related field
  • 1–2 years of experience in an administrative or similar role
  • Strong command of the English language
  • Excellent organizational and time-management skills
  • Strong communication and coordination abilities
  • Proven ability to handle multiple tasks and follow up effectively
  • Proficient in Microsoft Office applications (Excel, Word, Outlook)

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