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Provide strong administrative support to facilities operations by managing documentation, tracking activity, PRs, and ensuring smooth coordination between teams and service providers.
Job Responsibility
Develop and share monthly facilities tips to promote awareness and best practices across the organization
Record and follow up on suppliers’ invoices and outstanding dues to ensure timely processing and payments
Document and monitor safety observations in coordination with the FM team, ensuring proper follow-up actions
Track and follow up on all facilities-related requests through the service desk to ensure timely resolution
Manage FM team overtime and roster scheduling to ensure optimal resource allocation
Collect, review, and organize service provider reports for documentation and performance tracking
Track action plans and ensure completion within agreed timelines
Coordinate meeting room bookings and ensure readiness, including proper setup and cleanliness
Monitor utility consumption reported by service providers and highlight any variances or anomalies
Maintain proper filing and archiving of all facilities management documents for easy access and compliance
Requirements
Bachelor’s degree in Business Administration or a related field
1–2 years of experience in an administrative or similar role
Strong command of the English language
Excellent organizational and time-management skills
Strong communication and coordination abilities
Proven ability to handle multiple tasks and follow up effectively
Proficient in Microsoft Office applications (Excel, Word, Outlook)