Facilities - Space Planning Assistant Job at Beacon Technologies (El Segundo)

Facilities Assistant / Front of House

We're looking for a proactive and personable Facilities Assistant to join a busy...

Location

United Kingdom , City Of London

Salary:

15.00 - 17.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in facilities, office support, or a reception/front-of-house role
Experience and Working knowledge of health & safety practices
A hands-on approach, with a willingness to assist with tasks such as handling deliveries and moving items when needed
A genuine interest in maintaining a well-presented, organised office environment, with the initiative to keep things clean and running smoothly
Excellent communication and customer service skills, with a friendly and professional manner
Highly organised, with the ability to manage multiple tasks and prioritise effectively
Proactive, reliable, and comfortable working independently
Professional in presentation, with a warm and approachable attitude
Confident using Microsoft Office applications

Job Responsibility

Acting as the first point of contact on reception, meeting and greeting visitors and managing calls in a professional manner
Coordinating day-to-day facilities operations, including logging and managing maintenance requests and planned works
Liaising with contractors and suppliers
Supporting compliance and health & safety processes
Carrying out regular office checks, ensuring the workspace is safe, well-maintained and presented to a high standard
Managing office supplies and equipment, including stock control and ensuring kitchen and catering areas are fully stocked
Overseeing meeting rooms and office setup, including AV equipment and refreshments
Supporting events, hospitality, post and couriers, alongside general office administration
Taking a hands-on approach to facilities tasks - including moving boxes, handling deliveries, setting up spaces, and ensuring food, drink and office supplies are always replenished and well organised

What we offer

Great opportunity to join a dynamic and collaborative office environment
Varied role combining facilities and front-of-house responsibilities
Central London location with excellent transport links
Immediate/quick start opportunity in a longer-term temp assignment

Fulltime

Facilities Assistant

We are looking for a Facilities Assistant to support day-to-day workplace operat...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting facilities, office services, or workplace operations in an office environment with strong attention to detail
Working knowledge of CMMS platforms and computerized maintenance management processes
Ability to coordinate conference rooms, meetings, and workplace logistics with strong attention to detail
Experience managing multiple vendors and maintaining effective external partner relationships
Familiarity with order entry, order tracking, and fulfillment support for supplies or service requests
Proficiency with administrative systems such as Kronos Timekeeping System or similar workforce tools
Strong communication and organizational skills with the ability to handle several priorities at once

Job Responsibility

Coordinate conference room readiness by arranging spaces, confirming setup needs, and supporting meeting schedules across the office
Track maintenance requests and facility service activity through a computerized maintenance management system to help ensure timely completion
Assist with daily facilities coordination tasks, including work order entry, follow-up, and communication with employees on service updates
Manage relationships with external service providers and oversee vendor visits to support building operations and workplace standards
Support order processing for facility-related supplies and services, including order entry, status tracking, and fulfillment coordination
Help maintain smooth operations in office buildings by monitoring shared spaces and escalating issues that affect safety, functionality, or appearance
Use timekeeping and administrative systems, including Kronos, to support scheduling, record accuracy, and operational reporting as needed
Contribute to facilities planning efforts by helping organize logistics, preparing for office activities, and facilitating workplace support initiatives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Facilities Assistant

We are looking for a Facilities Assistant to support day-to-day workplace operat...

Location

United States , Frisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in facilities coordination, office operations, workplace services, or a similar customer-facing support role
Demonstrated ability to manage vendors, service requests, and multiple operational priorities with limited onsite supervision
Strong verbal and written communication skills with a detail-oriented, hospitality-driven approach to employee and guest interactions
Hands-on experience using CMMS platforms and digital workplace tools such as Microsoft Office, Slack, and Zoom
Familiarity with conference room support, office supply management, mail handling, and general front desk or facilities administration tasks
Experience supporting office relocations, furniture coordination, or other workplace projects is strongly preferred
Ability to work independently, stay organized, and adapt quickly in a fast-paced environment
Knowledge of timekeeping or administrative systems such as Kronos is a plus

Job Responsibility

Welcome guests, employees, and vendors at the front desk while assisting with access procedures, visitor coordination, and general workplace inquiries
Oversee conference room readiness and support meetings by coordinating room setup, resolving onsite issues, and helping maintain a high-quality office experience
Manage incoming and outgoing mail, package handling, and shipping requests to keep daily office logistics running smoothly
Monitor office and pantry inventory, place supply orders, and help maintain clean, stocked, and visually organized shared spaces
Respond to facilities requests through the computerized maintenance management system (CMMS), track progress, and ensure issues are addressed in a timely manner
Coordinate with external service providers and contractors for repairs, maintenance visits, furniture needs, and other workplace services
Partner with property management and internal stakeholders to resolve building-related concerns and support safe, efficient site operations
Assist with budgeting-related administration by tracking invoices, purchase orders, expenses, and vendor billing details
Support workplace projects such as space utilization reviews, workstation assignments, and office move planning and execution
Help organize employee engagement activities and onsite events that contribute to a positive office environment

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Assistant Facilities Manager

The Assistant Facilities Manager for Cytiva is responsible for the Amersham Plac...

Location

United Kingdom , Little Chalfont

Salary:

Not provided

Danaher Corporation

Expiration Date

Until further notice

Requirements

To look for and implement opportunities for continuous improvement of processes to reduce cost and improve efficiency
Covering FM manager when absent from site
To follow relevant legal requirements and the Company Health & Safety Policy
To make a positive contribution to housekeeping
Report and address any safety defects
Supporting facilities management

Job Responsibility

Support closing planned preventive maintenance on CAFM system
Support coordination of external contractors and service providers
Respond to internal service requests and resolve issues promptly and Support office moves, furniture setups, Meeting room setups and space planning
Maintain accurate records of maintenance activities and inspections
Ensure compliance with company policies and legal regulations

What we offer

health care program
paid time off

Sr. Space Planning Specialist

Manages the use of on and off campus physical facilities, the effective utilizat...

Location

United States of America , Rochester

Salary:

77216.00 - 115824.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's Degree with major course work in Architecture, Facilities Planning, Interior Design or Strategic Planning Required
4-5 years relevant experience Required
Health care/higher education experience or equivalent Preferred
Or combination of education and experience. Required
Proven ability to lead change, organize and engage teams, and delegate responsibility Required
Experience knowledge and training
demonstrated ability to work effectively in a highly matrixed environment Required
Ability to use data to drive performance improvement Required
Experience using Lean for performance improvement Required
Ability to travel to multiple sites and must have reliable/efficient transportation for off-site visits and meetings. Required

Job Responsibility

Manages the use of on and off campus physical facilities, the effective utilization of space and the projection of future space needs
Defines scope, preliminary budget estimates and program descriptions for further evaluation and implementation
Acts as owners represent on major capital projects
acts as a liaison between senior leadership, departmental representatives and project team to ensure adherence to agree upon project terms
Identifies, tracks, justifies and communicates any variance to original agreed upon terms
Serves as a staff assistant to the Director regarding policy issues on the administration of space annin master lannin , s ce standards, and scenario development
Patient Service Center (PSC) property management and maintenance coordinator
Coordinates with Cabot for property needs and manages work orders to ensure timely resolution to issues identified
Attends regular meetings with real estate for lease management and future planning
Point of contact for emergency response for infrastructure failures

Fulltime

Assistant Facilities Manager

The Assistant Facilities Manager supports the facilities management team in main...

Location

Singapore

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in facilities management, engineering, or related field preferred, or equivalent experience
5 years of facilities management, property management, or construction experience
Strong organizational skills and attention to detail
Proficiency in Microsoft Office suite and facilities management software systems

Job Responsibility

Operations Support Assist in overseeing daily building operations including HVAC, electrical, plumbing, and security systems
Support preventive maintenance programs and coordinate with maintenance staff to ensure all facility systems operate efficiently
Monitor building performance metrics and help identify areas for operational improvement
Vendor and Contractor Management Coordinate with external vendors and service providers for maintenance, repairs, and specialized services
Assist in vendor selection, contract management, and performance monitoring
Help ensure all work meets quality standards, safety requirements, and budget parameters
Space Management Support space planning initiatives, office moves, and reconfigurations
Assist with tenant services, lease compliance, and occupancy planning
Help maintain accurate floor plans, space inventory records, and occupancy databases
Administrative Duties Maintain facilities documentation, work orders, and maintenance records

Fulltime

Assistant Facilities Manager

The Assistant Facilities Manager serves as the site lead responsible for managin...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field
Minimum five to seven years of experience in facilities management with at least three years in team leadership roles within Malaysian commercial office environments
Proven track record of managing facilities teams and delivering operational excellence in complex office settings
Strong leadership capabilities with experience managing diverse teams in Malaysian multicultural workplace environment
Excellent coaching and development skills with ability to build high-performing teams
Strategic thinking abilities with focus on operational efficiency and continuous improvement
Strong decision-making skills and ability to manage multiple priorities simultaneously
Fluency in English and Bahasa Malaysia
proficiency in Chinese dialects highly advantageous for stakeholder management
Deep understanding of Malaysian building codes, safety regulations, employment law, and local business practices

Job Responsibility

Team Leadership and Management Lead and supervise a facilities team including maintenance technicians, administrative support staff, and contracted personnel
Conduct regular performance reviews, provide coaching and development opportunities, and manage team scheduling to ensure adequate coverage
Foster a collaborative team environment focused on service excellence and continuous improvement
Coordinate training programs to enhance team skills and ensure compliance with safety protocols
Strategic Facilities Operations Develop and implement comprehensive facilities management strategies aligned with business objectives
Oversee daily operations including building maintenance, HVAC systems, electrical infrastructure, and general office functionality
Establish key performance indicators for facilities operations and regularly report on metrics including response times, cost efficiency, and occupant satisfaction levels
Regulatory Compliance and Risk Management Ensure full compliance with Malaysian building regulations, Occupational Safety and Health Act (OSHA) requirements, Fire Services Department regulations, and local municipal bylaws
Lead coordination with regulatory authorities for inspections, permit renewals, and compliance audits
Develop and maintain comprehensive emergency response procedures and conduct regular safety drills

Fulltime

Engineering Assistant - Space Hardware Design and Analysis

Are you passionate about human space exploration, understanding the origins of t...

Location

United States , Houston

Salary:

Not provided

Amentum

Expiration Date

Until further notice

Requirements

Typically requires a bachelor’s degree in Engineering with experience in the field or in a related area
Possess the ability to coordinate support from a wide range of technical disciplines
Possess the ability to visualize and work with others in problem-solving as part of a team
Experience with mechanical CAD packages such as PTC CREO or Solidworks
Exposure to electrical schematic entry and printed circuit board layout tools such as Altium Designer
Prior experience with various programming tools and environments such as Matlab, Mathcad, Python, C++, LabVIEW etc.
Ability to organize and prioritize tasks to meet deadlines and schedules
Excellent oral and written communication skills
Proficient with the Microsoft suite of tools
Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position

Job Responsibility

Report directly to the Group Manager of the Design and Analysis Group
Provide support and work directly with the Design and Analysis Group Section Managers
Help in the development and deployment of design and analysis training material
Update engineering documents
Utilize and aid in the compilation of output from the activity reporting tool for the group
Coordinate technical design reviews and manage associated tools and documents
Review and coordinate the execution of Engineering Service Requests
Coordinate Drawing Review and Release approval for fabrication
Develop tools and maintain design engineering task automation tools
Complete design and drawings for various projects utilizing PTC CREO or Altium Designer

What we offer

Excellent personal and professional career growth
9/80 work schedule (every other Friday off), when applicable
Onsite cafeteria (breakfast & lunch)

Fulltime

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Facilities - Space Planning Assistant

Job Description

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