Facilities - Space Planning Assistant Job at Beacon Technologies (El Segundo)

Campus Planner

Strategically aligning customer and facility needs into the Facilities Managemen...

Location

United States , Norfolk

Salary:

Not provided

Old Dominion University

Expiration Date

Until further notice

Requirements

Master’s degree in architecture planning or other related discipline. Or a Bachelor’s degree in architecture planning, urban planning, or related field and work experience equivalent to a master’s degree in preceding fields of study
Considerable knowledge of building infrastructure systems, including applicable building codes and regulations
Working knowledge of effective customer service and problem resolution techniques when serving diverse customers
Excellent decision-making skills and sensitivity to issues of policy and process
Strong interpersonal skills with ability to communicate objectives and issues and work eﬀectively with user groups, internal technical staﬀ, outside consultants and senior administration
Demonstrated excellent oral and written communication skills
Ability to work eﬀectively as a member of a team, be a self-starter, manage multiple priorities, and complete work under the pressure of deadlines
Valid Driver’s License
Considerable experience in campus and facilities planning, including studies, facility programming, and capital project planning
Working experience and knowledge of computer aided facilities management (CAFM), computer aided design (CAD), and Building Information Modeling (BIM) software used to develop and support planning analyses preferred

Job Responsibility

Strategically aligning customer and facility needs into the Facilities Management Operations and Budgeting process while fulﬁlling the tenets of the Master Plan
Building strong rapport with campus customers and stakeholders
Mid-to-Long-Range planning for individual facilities and designated areas of campus
Assists in organizing and developing projects and standards for capital project programming and planning in Facilities Management
Key areas of responsibility include campus/facility master planning, long-range facility planning, development of concepts in response to capital program priorities, programming and feasibility studies for major renovation and new construction projects
Management of consultants and coordination with State Agencies in concept planning studies for complex multi-million dollar facilities and complex analyses in support of the University’s master plan, strategic facilities plans and capital plans

Fulltime

Occupancy Planner

You will be responsible for tracking, analysing, and updating space data and usi...

Location

France , Toulouse; Paris

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Critical thinking skill sets
Skills in Microsoft Excel (pivot table, vlook-up, cell calculations)
Understanding of floorplans
Proficiency in Microsoft Office Suite
Ability to consolidate data and floor plans into PowerPoint Presentations
Excellent communication skills – both written and spoken
Strong interpersonal skills
Ability to understand complex ideas and communicate them to others
Ability to interact with executive-level external and internal clients
Thinking strategically

Job Responsibility

Tracking, analysing, and updating space data
Developing scenario and occupancy plans for client's portfolio
Fostering critical relationships between various individuals and organizations
Ensuring coordination and collaboration among various business units
Planning strategies that drive construction projects and support their implementation
Conducting regular facility audits
Monthly reporting
Periodic data audits
Tracking and managing utilization data and trends
Gathering space and adjacency requirements

Fulltime

New

Healthcare Planner

Bodwé is seeking a Healthcare Planner to support clinical strategy, facility mas...

Location

United States

Salary:

Not provided

Bodwé Professional Services

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Architecture, Healthcare Administration, Public Health, Urban or Regional Planning, Engineering, Public Policy, Interior Design, or a related field
5-10+ years in healthcare planning, healthcare operations or consulting, facility planning or capital planning, clinical strategy or health systems advisory
Experience supporting facility master plans, functional/space programming, feasibility studies, capital planning initiatives
Experience working directly with clients in a consulting capacity
Ability to operate independently while collaborating within multidisciplinary teams
Strong analytical and problem-solving skills
Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
Must have or be able to obtain and maintain a valid driver's license
Proficiency in MS Office
Experience with one or more of the following: AutoCAD, Revit, SketchUp, or other 3D modeling tools, Tableau, Power BI, Alteryx, or similar BI platforms, SQL (intermediate proficiency preferred), GIS tools (data or graphic application)

Job Responsibility

Support development of: Clinical and service line strategies, Capital investment and phasing strategies, Health system and facility master plans, Program Justification Documents (PJD), Programs of Requirements (POR), and similar planning documentation
Conduct service line demand forecasting and capacity modeling
Analyze demographic trends, regional market conditions, and healthcare delivery models
Assist in development of operational and financial assumptions supporting capital decisions
Contribute to capital planning strategies that align facilities with long-term organizational goals
Perform hands-on healthcare planning work including: Functional and space programming, Facility assessments and evaluations, Utilization analysis and room quantity validation, Adjacency development and workflow modeling, Phasing and operational continuity considerations
Research and document existing facility conditions through plan review and site visits
Translate planning outputs into clear space programs, design criteria, and planning narratives
Support early design phases to ensure planning intent is maintained
Collect, organize, validate, and analyze data related to: Population and demand forecasts, Staffing and operational assumptions, Utilization and service delivery models, Financial and operational metrics

Fulltime

Executive Assistant Business Partner I

The Product and Design organization is looking for an experienced Executive Assi...

Location

United States , San Francisco

Salary:

44.24 - 49.05 USD / Hour

Uber

Expiration Date

Until further notice

Requirements

Minimum 2+ years of administrative experience for EABP I role
Minimum 4+ years of administrative experience preferred for EABP I role
Minimum 2+ years experience supporting a VP-level leader or above in any scoped business or a Director-level leader or above in a global business for EABP I role

Job Responsibility

Strategic Scheduling: Manage complex Google Calendars by vetting and prioritizing requests and providing recommendations to optimize the leader’s time
Meeting Preparedness: Ensure the leader is fully briefed, provided with necessary materials, and remains on schedule for all engagements
Stakeholder Coordination: Facilitate and manage scheduling for high-level meetings involving multiple internal and external stakeholders
Technical & Physical Logistics: Navigate complex conference room landscapes and manage technical setup for seamless meeting execution
Governance & Tracking: Support leadership meetings by capturing detailed notes and tracking action items to ensure accountability
Project Oversight: Drive results by providing proactive reminders and follow-ups on project deadlines, deliverables, and outstanding action items
Facilities & Space Planning: Assist with space planning and office logistics to support team growth and physical environment needs
Global Travel Coordination: Execute domestic and international travel arrangements, including detailed itineraries, visa processing, and remote logistics support
Financial Administration: Manage the end-to-end expense process, ensuring timely submission and compliance with corporate policies
Budgetary Oversight: Monitor team morale budgets and provide feedback/auditing for team-wide expense reports

What we offer

Eligible to participate in Uber's bonus program
May be offered an equity award & other types of comp
All full-time employees are eligible to participate in a 401(k) plan
Eligible for various benefits

Fulltime

New

Space Strategist

Our client is seeking a detail‑oriented and proactive Space Strategist to suppor...

Location

United States , New York

Salary:

79000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of experience in facilities coordination, space planning, occupancy planning, or workplace operations
Strong organizational and multitasking skills with the ability to prioritize in a fast‑paced setting
Excellent communication and interpersonal skills with a collaborative, team‑oriented approach
Ability to work independently and manage competing deadlines
High attention to detail and comfort with space‑related processes and systems
Proficiency with Microsoft Office and Adobe Pro
willingness to learn new systems such as Tririga
Bachelor’s degree required

Job Responsibility

Serve as a liaison between space planning, real estate, facilities teams, and end users to coordinate move schedules, seating assignments, and workplace logistics
Support daily and project‑based MAC activities including planning, communication, timelines, and issue resolution
Coordinate furniture moves, reconfigurations, swing desks, and workspace readiness
Manage vendor relationships and communicate with contractors related to moves, furniture, and space needs
Track reporting including headcount, seating, open roles, and MAC activity
prepare weekly/monthly reporting and presentation materials
Learn and use IBM Tririga to update floorplans, manage hoteling seats, and maintain workspace data
Ensure compliance with workspace standards and escalate issues to management as needed
Assist with office readiness, special projects, and cross‑departmental space initiatives
Collaborate closely with internal teams to support a consistent, high‑quality workplace environment

What we offer

discretionary bonus
PTO package
Medical, dental, and vision benefits with employee contribution
401(k) plan

Fulltime

Assistant Facilities Manager

The Assistant Facilities Manager supports the facilities management team in main...

Location

Singapore

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in facilities management, engineering, or related field preferred, or equivalent experience
5 years of facilities management, property management, or construction experience
Strong organizational skills and attention to detail
Proficiency in Microsoft Office suite and facilities management software systems

Job Responsibility

Operations Support Assist in overseeing daily building operations including HVAC, electrical, plumbing, and security systems
Support preventive maintenance programs and coordinate with maintenance staff to ensure all facility systems operate efficiently
Monitor building performance metrics and help identify areas for operational improvement
Vendor and Contractor Management Coordinate with external vendors and service providers for maintenance, repairs, and specialized services
Assist in vendor selection, contract management, and performance monitoring
Help ensure all work meets quality standards, safety requirements, and budget parameters
Space Management Support space planning initiatives, office moves, and reconfigurations
Assist with tenant services, lease compliance, and occupancy planning
Help maintain accurate floor plans, space inventory records, and occupancy databases
Administrative Duties Maintain facilities documentation, work orders, and maintenance records

Fulltime

Associate Facilities Capacity Planning Engineer

The Associate Facilities Capacity Planning Engineer role at NTT DATA is an entry...

Location

Philippines , Kapitolyo

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent in facilities management, IT management, engineering, or a related field
Some analytical and quantitative skills to assess capacity data, perform forecasting, and make data-driven decisions
Some familiarity with data center technologies, including server hardware, networking, power distribution, and cooling systems
Some proficiency in budgeting, cost analysis, and financial planning
Some project management skills to oversee capacity expansion projects and resource allocation initiatives
Good communication and collaboration skills to work with IT teams, facility managers, and stakeholders
Displays problem-solving abilities to address capacity-related challenges and bottlenecks
Entry level of experience in facilities capacity planning, data center management, or IT infrastructure planning, with a strong understanding of IT equipment and facility infrastructure
Entry level of experienced in managing and optimising space, power, cooling, and network resources
Entry level of proficiency in forecasting future capacity needs based on business growth, technology trends, and project requirements

Job Responsibility

Under guidance, regularly assesses the current capacity of data centers, office spaces, and other facilities to determine their ability to meet existing and anticipated IT requirements
Learns how to collaborate with IT teams and other stakeholders to forecast future capacity needs based on business growth, technology trends, and project requirements
Under guidance, develops and maintains space utilization plans that optimize the use of available floor space, including data center server racks, office workstations, and support infrastructure
Assists with allocating resources such as power, cooling, and networking infrastructure to ensure they align with the demand for IT services and equipment
Learns how to identify opportunities for efficiency improvements, including consolidation, virtualization, and energy-saving initiatives, to maximize the use of existing resources
Supports with generating reports and dashboards that provide insights into facility capacity utilization, future requirements, and potential bottlenecks
Under guidance, develops plans and strategies for scaling facilities in response to changing IT needs, including expansion, consolidation, or relocation
Under guidance, learns how to ensure that facility planning, and capacity management align with industry standards, compliance requirements, and best practices
Under guidance, assesses and mitigates risks related to capacity shortages, resource constraints, and facility vulnerabilities
Performs any other related task as required

Fulltime

Director Construction

This position is responsible for system-wide leadership of capital construction ...

Location

United States , Pittsburgh

Salary:

Not provided

Canonsburg General Hospital

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Engineering, facility management, business administration, construction management or a similarly pertinent field of study or relevant experience and/or education as determined by the company in lieu of bachelor's degree
15 years of experience with Management or leadership role
10 years of experience with Multi-site operational leadership in a healthcare setting
5 years of experience with Management of facility information management and building automation systems
10 years of experience with Multi-site management of facility infrastructure, including routine, on-demand, and preventative maintenance programs and teams

Job Responsibility

Perform management responsibilities to include, but are not limited to: involved in hiring and termination decisions, coaching and development, rewards and recognition, performance management and staff productivity
Plan, organize, staff, direct and control the day-to-day operations of the department
develop and implement policies and programs as necessary
may have budgetary responsibility and authority
Program Management
Plans, organizes, and coordinates the strategic, short- and long-range planning and day-to-day operations and activities of the facilities planning function
Coordinates the selection and supervision of architects, engineers, planning and design consultants, project managers, construction managers, inspectors, and/or other applicable professionals
Perform research and analysis in the development of facilities planning data
develops initial programmatic plans for use by design professionals based on long-range analysis of strategic plans and space utilization data
prepares special analyses and reports related to long-range planning

Fulltime

Facilities - Space Planning Assistant

Beacon Technologies

Location:
United States , El Segundo

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 31, 2026

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