Facilities - Space Planning Assistant Job at Beacon Technologies (El Segundo)

Facilities and Office Manager

We are seeking a highly organised and proactive Facilities & Office Manager to e...

Location

United Kingdom , Basingstoke

Salary:

17.00 - 18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in facilities and/or office management
Strong organisational and problem-solving skills with attention to detail
Excellent communication and stakeholder management abilities
Knowledge of health and safety regulations and compliance requirements
Ability to manage budgets and negotiate with suppliers
Comfortable working in a fast-paced environment and handling multiple priorities

Job Responsibility

Oversee daily office operations to maintain an organised, clean, and efficient work environment
Manage office supplies, equipment, and vendor relationships to ensure quality service and cost-effectiveness
Act as the primary contact for facility management including maintenance, cleaning, visitor management, and space planning
Welcome internal and external visitors ensuring compliance with visitor procedures
Ensure office safety and compliance with local health and safety regulations
Support planning of ad-hoc local company events and conferences
Assist with global events to ensure consistent experience across locations
Maintain and update office policies to improve operational efficiency

What we offer

Dedicated and experienced recruitment consultant support
Access to various interviewing techniques
Regular updates of the local employment market
Consistent feedback on all applications
Equal opportunities employer

Fulltime

Office Coordinator

Our client is seeking a dynamic Office Coordinator to join their team and help c...

Location

United Kingdom , London

Salary:

30000.00 - 38000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A proactive individual with excellent organisational skills
A strong communicator who can engage employees and enhance office culture
A detail-oriented person with a knack for managing budgets and supplies
A team player who enjoys collaborating across departments

Job Responsibility

Welcome every visitor with the 'wow' factor that embodies our values
Ensure compliance with Office Services policies
Manage shipping, receiving, and sorting of mail
Oversee office and kitchen supplies within budgetary limits
Maintain relationships with external suppliers and manage costs
Prepare for meetings and events, arranging catering and resources
Maintain cleanliness and orderliness of all office areas
Collaborate with the People Operations team to create engaging office events
Coordinate new hire onboarding processes with IT and People Ops teams
Communicate office updates via noticeboards and MS Teams

What we offer

Competitive Salary: £30,000 - £38,000 (full-time equivalent)
Part-Time Flexibility: Work three days a week, enjoying a great work-life balance
Bonus Potential: 5% target bonus pro-rata based on part-time hours
Generous Leave: 25 days leave pro-rata for part-time hours
Health Benefits: Private healthcare for employees
Pension Scheme: 5% contribution

Parttime

Critical Facilities Manager

The Critical Facilities Manager (CFM) has overall responsibility for all aspects...

Location

United States , Carol Stream

Salary:

130000.00 - 150000.00 USD / Year

T5 Data Centers

Expiration Date

Until further notice

Requirements

Bachelor’s Degree (B.A. or B.S.) from an accredited college or university in a major relevant field of study or equivalent 5-7+ years’ experience in mission critical environments
Minimum 5 years direct management of non-exempt shift based employees
Technical school with an emphasis on mission-critical operations, high-performance manufacturing, or relevant military operations (US Navy a plus), preferred
Exceptional verbal and written communication skills
Exceptional analytical and decision-making skills
Financial acumen including the ability to create and understand budgets, financial analysis, and invoicing
Able to prioritize work based on business and customer demands
Able to work within all levels of the organization
Able to participate and engage in C-level discussions
Able to articulate concepts and ideas to a non-technical audience

Job Responsibility

Manage the complete physical asset pertaining to the Operation and Maintenance of the critical and noncritical data center infrastructure equipment and systems
Build a staff of qualified technicians and junior managers
Manage power and cooling capacity and monitor environmental conditions within the Data Halls
Resolve all electrical, mechanical and Fire Protection System issues
On-call 24x7 to respond to all data center emergencies
Manage the customer relationship and act as the single point-of-contact for all facility-related issues
Manage the on-boarding of new sites
Manage day-to-day facilities support and operations staff
Oversee the development and accuracy of site-level operating procedures
Manage oversight from preventive maintenance inspections

What we offer

Medical
dental
vision
401k w/ match
PTO
Paid Holiday
Bonus eligible

Fulltime

Facilities Coordinator

STR is seeking a highly organized and proactive Facilities Coordinator to join o...

Location

United States , Arlington

Salary:

50400.00 - 67000.00 USD / Year

STR

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent work experience
1-2 years of experience in Facilities Operations, Site Coordination, or similar roles
Proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint, VISIO)
Self-starter with strong organization, time management, and attention to detail
Comfortable managing shifting priorities in a fast-paced environment
Excellent communications and interpersonal skills to support staff and liaise with external vendors
Strong customer service orientation with collaborative, team-first attitude
Enthusiasm to learn, grow, and expand responsibilities across operational domains
Ability to lift up to 40 LBS
Ability to obtain a security clearance

Job Responsibility

Coordinate and track all incoming and outgoing shipments ensuring accurate and timely processing, including all related administrative tasks
Coordinate with internal divisions to ensure proper handling and distribution of materials and equipment
Maintain accurate records of all shipping and receiving activities, including tracking and documentation
Ensure compliance with all relevant shipping regulations and guidelines
Manage and schedule loading dock deliveries and shipment activities
Assist in coordination and oversight of maintenance and repairs of the facility
Assist in managing relationships with external vendors and service providers, including EHS services, janitorial services, security, maintenance contractors, and catering deliveries
Maintain accurate records of facility-related activities, including maintenance schedules, vendor contracts, and safety inspections
Assist with budget preparation and monitoring for facility-related expenses ensuring accuracy and compliance with contracts
Escort vendors into lab spaces as needed while ensuring safety and compliance

Fulltime

New

Office Manager

Figma is growing our team of passionate creatives and builders on a mission to m...

Location

Japan , Tokyo

Salary:

Not provided

Figma

Expiration Date

Until further notice

Requirements

High standards of customer service and hospitality
2+ years of experience in startup, tech
Experience working with C-Suite
Highly proficient in google applications and Mac support
Corporate IT SaaS application like G-suite, Dropbox, Zoom, Slack, etc
Workplace safety administrator (衛生管理者)

Job Responsibility

Conduct daily walkthroughs to ensure a clean & organized space
Reviewing & managing internal offsite requests
Support onsite catering program
Monitor and order inventory for office and break room supplies
Address office repairs & maintenance
Assist with space planning & management (furniture moves, facility maintenance)
Support exciting internal events

Fulltime

Critical Facilities Manager

The Critical Facilities Manager (CFM) has overall responsibility for all aspects...

Location

United States , Albuquerque

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Bachelor’s Degree (B.A. or B.S.) from an accredited college or university in a major relevant field of study or equivalent 5-7+ years’ experience in mission critical environments
Minimum 5 years direct management of non-exempt shift based employees
Technical school with an emphasis on mission-critical operations, high-performance manufacturing, or relevant military operations (US Navy a plus), preferred
Exceptional verbal and written communication skills
Exceptional analytical and decision-making skills
Financial acumen including the ability to create and understand budgets, financial analysis, and invoicing
Able to prioritize work based on business and customer demands
Able to work within all levels of the organization
Able to participate and engage in C-level discussions and conversations pertinent to facility operations
Able to articulate concepts and ideas to a non-technical audience

Job Responsibility

Manage the complete physical asset pertaining to the Operation and Maintenance of the critical and noncritical data center infrastructure equipment and systems
Build a staff of qualified technicians and junior managers with the necessary skill sets to deliver Total Availability (100% uptime) to T5’s customers while minimizing risk
Manage power and cooling capacity and monitor environmental conditions within the Data Halls
Resolve all electrical, mechanical and Fire Protection System issues in the data center while minimizing risk and business impact and communicate issues to management and customers in a timely manner
On-call 24x7 to respond to all data center emergencies
Manage the customer relationship and act as the single point-of-contact for all facility-related issues, including, but not limited to schedules, new business, projects, budgets and expansion and staffing
Manage the on-boarding of new sites by working closely with the T5D and T5FM teams to ensure a seamless transition from construction to operations with a goal of 100% compliance with all T5 standards, policies, and lease expectations
Manage day-to-day facilities support and operations staff, including coaching, progressive discipline, and separation
Oversee the development and accuracy of site-level operating procedures and other documentation
Manage oversight from preventive maintenance inspections and provide guidance on how to address issues

Fulltime

Office Manager

The Office Manager is a crucial mid-level position responsible for ensuring an e...

Location

United Kingdom , London

Salary:

Not provided

MVF

Expiration Date

Until further notice

Requirements

Strong organisational and multitasking abilities, balancing multiple priorities
Confident in engaging with MVF employees on updates and important information
Excellent communication and interpersonal skills
Experience in facilities management, office operations, or a similar role
Knowledge of health, safety, and environmental regulations
Ability to manage budgets and negotiate contracts with a commercial mindset
Strong project management skills and data driven mindset, with the ability to oversee multiple projects simultaneously
A proactive, problem-solving approach with attention to detail

Job Responsibility

Be the face of MVF as our front of house and primary point of contact for all visitors, ensuring a warm and professional welcome
Ensure all reception and common areas are inviting, inclusive, and reflective of MVF’s culture
Facilitate as our front of house, ensuring a welcoming and supportive environment for our people and external partners
Enabling internal engagement events, such as social events and organising clubs and All MVF events
Assist with planning and facilitating workspace design projects, gathering feedback, and implementing improvements across all office spaces to increase engagement
Direct, coordinate, and plan essential services such as mail, document archiving, and cleaning, ensuring smooth and efficient operations across all sites
Meet Environment, Health, and Safety (EHS) requirements, ensuring compliance with relevant ESG legislation, audits and creating a safe environment for employees, contractors, and visitors
Accountable for ensuring compliance for fire safety and health practices are in operation, including annual training, proposing risk assessments, and the execution of action plans
Establish and oversee a supplier management strategy
ensuring value for money and key performance metrics are being met

What we offer

Summer Fridays
Competitive holiday benefits - 25 days a year paid holiday, plus 8 bank holidays (increases 1 day a year up to 30 days)
Closed for Christmas holidays - Extra days not taken from your annual holiday allowance
Life Assurance and Income Protection to protect your loved ones
Benefits allowance for health, dental, and vision coverage
Six months paid maternity leave, and one month paid paternity leave (subject to qualifying conditions) inclusive of same-sex and adoptive parents
Defined Contribution Pension and Salary Sacrifice Scheme
EAP - 24/7 Confidential Counselling
Family Forward support for our MVF parents and their mini-mes
2 charity days a year

Fulltime

Office Assistant

Silvus is seeking an Office Assistant to support a well-organized and efficient ...

Location

United States , Los Angeles

Salary:

24.00 USD / Hour

Silvus Technologies (International)

Expiration Date

Until further notice

Requirements

High School Diploma or GED
Excellent organizational skills and ability to prioritize and take initiative
Demonstrated commitment to customer service with a high emphasis on a professional and friendly attitude, attire, and demeanor
Internet skills including use of email, group messaging, and digital data collection
Effective oral and written communication skills
Attention to detail, accuracy, flexibility, reliability, and teamwork
Ability to handle sensitive and confidential information with discretion
Prior experience in a fast-paced office environment, meeting multiple deadlines
Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts
All employment is contingent upon the successful clearance of a background check

Job Responsibility

Support the overall office environment by ensuring shared spaces remain organized, stocked, and operate smoothly
Monitor and maintain supplies for the office as well as daily stocking and routine ordering of snacks, beverages, and supplies for multiple break rooms across the company
Responsible for weekly set up of office lunches and monthly birthday celebrations
assist with other event planning as requested
Provide support for facilities projects (e.g., escorting vendors, assisting with moves, reporting maintenance issues)
Receive, sort, and distribute incoming mail and packages
prepare outgoing mail for distribution
Keep the office area clean and tidy
Maintain office filing and storage systems, fax, scan, and copy documents
Provide visitor assistance when required, ensuring proper security protocol and directing guests to the appropriate staff member

What we offer

Incentive Bonus Plans
Medical, Dental, Vision benefits
401K with Company Match
10 Paid Holidays
Generous Paid Time Off Packages
Employee Stock Purchase Plan
Paid Parental & Family Leave

Fulltime

Facilities - Space Planning Assistant

Beacon Technologies

Location:
United States , El Segundo

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 31, 2026

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